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Added 5 mins ago
Maintenance Manager
Jamieson Wellness Inc.
Windsor, ON
$80,550 to $120,850 CAD / year
Full-time
We are seeking a high-performing, fully onsite Maintenance Manager with 5+ years of leadership experience to direct maintenance across our JWEL Windsor manufacturing and warehouse…
Added 5 mins ago
Client Service Assistant
Unified Advisory Group - CI Assante Wealth Management Ltd.
Cambridge, ON
Full-time
You will work closely with our Client Service Manager and act as a backup where appropriate.
Added 5 mins ago
Marketing Analytics Specialist (GA4 Expert)
Stacktics
Toronto, ON
Full-time
…Data Analytics and Cloud For Marketing products, solutions and…
Added 5 mins ago
Fit4Less Host - Saskatoon Circle West Plaza
Fit4Less Canada
Saskatoon, SK
Part-time
The Host provides friendly customer and membership services and completes daily cleaning and minor maintenance tasks to standards and expectations to deliver Fit4Less’ friendly, clean, and…
Added 5 mins ago
Licensed Research Coordinator (LPN) - Urology Research - Department of Research
Nova Scotia Health Authority
Halifax, NS
Full-time
Reporting to the Principal Investigator (PIs) and under the direction of the Urology Research Manager, the Licensed Research Coordinator (LPN) is responsible for the coordination of…
Added 5 mins ago
IAM System Engineer
Mindlance
Toronto, ON
$80 to $95 CAD / hour
Contract
Serve as a subject matter expert on RSA SecurID, RSA Authentication Manager, and RSA Cloud Authentication Service, including their architecture, tools, and integrations.
Added 6 mins ago
Sales Manager
TruGreen
Barrie, ON
Full-time
Responsible for overall success and management of the marketing function in a lawn care branch. Plans, directs, and coordinates marketing activities of TruGreen. services.
Added 6 mins ago
Personal Banking Associate
TD
Ottawa, ON · Orleans, ON
Part-time
…service transactions and providing information and advice on services, products, and solutions to existing or prospective TD customers. At the branch, we understand customer needs and…
Added 6 mins ago
Manager, Corporate and Public Affairs, Canadian Personal Banking and Earned Media AI Strategy
TD
Toronto, ON
Full-time
Deep understanding of the market including the media landscape, core audiences, the financial services/business sectors and overall operating environment
Added 6 mins ago
Small Business Associate
TD
Windsor, ON
Full-time
…and get 3-6 months training to undertake the role of Account Manager, Small Business (AMSB). This training program will provide you day to day support from an existing Account Manager,…
Added 6 mins ago
Manager, ATS Learning Policy and Quality
NAV CANADA
AB · Winnipeg, MB · Moncton, NB · Toronto, ON · Ottawa, ON · Montreal, QC · Vancouver, BC · Gander, NL
Full-time
The Manager, Air Traffic Services (ATS) Learning Policy and Quality is primarily responsible for the development and oversight of the ATS Learning policy framework and ensuring regulatory…
Added 6 mins ago
Environmental Engineer/Geoscientist and Qualified Person
EXP
Markham, ON
Full-time
…assessments, excess soil management and environmental consulting services. Reporting to the Discipline Manager of Geo-Environmental, this person will be responsible for a broad range of…
Added 6 mins ago
Gas Heating Service Technician (Sign-on Bonus)
Irving Oil
Halifax, NS · Truro, NS
Full-time
Provide status updates and pertinent information, as required, to the Service Manager, Fulfillment Managers and other Residential Energy Services team members
Added 6 mins ago
Fit4Less Host - Saskatoon Circle West Plaza
GoodLife Fitness
Saskatoon, SK
Part-time
The Host provides friendly customer and membership services and completes daily cleaning and minor maintenance tasks to standards and expectations to deliver Fit4Less’ friendly, clean, and…
Added 6 mins ago
Account Manager, Commercial Market
Desjardins
L'étang-du-nord, QC
Full-time
Act as an account manager by serving as a key intermediary between the business centre and members and clients. Ensure proper usage and updating of, as well as satisfaction with the…
Added 6 mins ago
General Manager - Auto Body (Saskatoon)
Boyd Group Services
Saskatoon, SK
Full-time
…Best and outperform at every touchpoint in collision and glass services. As we continue to grow and lead the industry, we ensure you have the resources and the team behind you to move your…
Added 6 mins ago
Treasury and Payment Specialist
BMO
Montreal, QC · Brossard, QC · Quebec, QC · HO
Full-time
Plans, executes and fulfills cash management product solutions sales and services activities in alignment with standards.
Added 6 mins ago
Regional Manager, Compliance, Private Wealth
BMO
Montreal, QC · IBMM
Full-time
Develops and maintains an understanding of the business/group strategies and objectives, products and services, internal and external stakeholders and business processes as well as the…
Added 6 mins ago
Private Wealth Administrative Assistant - Oakville, Winter 2027 (Co-op/Internship) - 4 months
BMO
Oakville, ON · OAKPLACE
Full-time
Provides a variety of general office support services and clerical tasks to support to one or more business groups and facilitate group operations. Collaborates with internal and external…
Added 6 mins ago
Guest Attendant - Memory Care
Chartwell
Amherstburg, ON
Full-time
Respond to resident and family concerns and report to the Health and Wellness Manager when needed
Added 6 mins ago
Guest Attendant
Chartwell
Strathroy-Caradoc, ON · Strathroy, ON
Full-time
Respond to resident and family concerns and report to the Health and Wellness Manager when needed
Added 6 mins ago
Dietary Aide - AgeCare Parkhill
AgeCare
Parkhill, ON · AgeCare Parkhill
Part-time
As a Dietary Aide at AgeCare, reporting to the Director or Dietary Manager, you will play a key role in ensuring our residents enjoy a pleasant dining experience. You will assist with the…
Added 6 mins ago
Licensed Practical Nurse, Children's Day Surgery & Recovery Room
Nova Scotia Health and IWK Health
Halifax, NS
Reporting to the Manager of the Pediatric Day Surgery/Recovery Room, the Licensed Practical Nurse (LPN) is a member of the Pediatric Perioperative Team, collaborating in the delivery of…
Added 6 mins ago
Licensed Research Coordinator (LPN) - Urology Research - Department of Research
Nova Scotia Health and IWK Health
Halifax, NS
Reporting to the Principal Investigator (PIs) and under the direction of the Urology Research Manager, the Licensed Research Coordinator (LPN) is responsible for the coordination of…
Added 6 mins ago
RQ00799 - Software Developer - Full Stack - Senior
Maarut
Toronto, ON
Contract
MuleSoft integration flows, APIs, and reusable integration services in enterprise

Aplin Martin

Receptionist/Administrative Assistant

Vancouver, BC, V6E 2K3, Canada

Pay: The salary range for this position is $50,000 to $60,000 per year, commensurate with experience, skillsets, and qualifications.
Job type: Full-time
Apply by: Dec 27, 2026
Posting language: English
Posted: Sep 28, 2026

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Original job description

About Us
Aplin Martin is a full-service Civil Engineering, Architecture, Planning, Environmental and Survey company, celebrating over 57 years of success in making sustainable communities a reality across Canada. Over the five decades, the Aplin Martin family has grown into a multi-disciplinary firm of around 300 talented and dedicated professionals delivering innovative and practical design solutions, approval strategies, and project management services to our clients in BC, AB, and ON. We are dedicated to nurturing our employees’ growth and development, and providing a supportive environment with a strong emphasis on mentorship and professional development that ensures a rewarding career within our organization.

Position Overview:
The Receptionist/Administrative Assistant is the welcoming face and organizational cornerstone of our Vancouver office, meticulously managing front-desk operations and providing all-around administrative support. This role involves handling all incoming communications, greeting visitors, and ensuring the smooth flow of office logistics whilst also supporting the administrative and document review processes. A commitment to maintaining a professional and efficient environment is essential, alongside a proactive and personable approach to supporting staff and office operations. They will work under the supervision of the Business Group Manager.

Duties and Responsibilities:

Reception

Answer general phone and email inquiries, directing inquiries to the appropriate staff members
Welcome clients, suppliers and visitors in-person in a professional and friendly manner
Administer and prepare incoming/outgoing mail and courier deliveries for distribution
Prepare and organize cheque runs
Arrange and schedule meetings as requested
Manage the shared staff vacation calendar
Assist with organizing office events, such as catered lunches and social events
Order and maintain office stationery, promotional items, and supplies for photocopiers, washrooms, and kitchens
Maintain daily cleanliness of kitchen appliances, sink, garbage and recycling
Ensure professionalism and tidiness of the office spaces, including reception, boardrooms, and kitchens
Liaise with cleaners, building maintenance and other facility contacts
Participate in and support with Health & Safety committee responsibilities
Prepare new hire workstation setups and conduct office tours and team introductions
Assist in preparing regularly scheduled and ad-hoc reports
Provide reception and administrative support to staff members and other teams as needed
Other tasks, errands and projects as assigned for the smooth and efficient running of the office

Administrative Assistant

Generate, format, and proofread professional documents, including proposals, reports, and memos, utilizing word processing, spreadsheet, and database software.
Gathers and utilizes information from different sources and liaises with various stakeholders to support and ensure a timely proposal submission process.
Creates project numbers for Project Managers within the Enterprise Resource Planning (ERP) system
Conducts research and retrieves data on the company ERP system.
Maintains and updates the organizational database to ensure data accuracy and integrity.

Skills and Qualifications:

Previous receptionist or administrative experience, ideally within a professional services firm
Post-secondary education in business, computers, or office management an asset
Intermediate proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Ability to multitask and prioritize workload effectively
Ability to handle sensitive information with a high degree of confidentiality
Strong attention to detail with strong organizational skills
Exceptional interpersonal and communication skills
Positive, self-motivated with a service and team-oriented attitude

Compensation
The salary range for this position is $50,000 to $60,000 per year, commensurate with experience, skillsets, and qualifications.

Benefits & Rewards

Comprehensive health benefits package that includes medical, dental, vision, an employee assistance program, life insurance, AD&D and LTD
Education assistance program
Monthly health & fitness allowance
Group RRSP program & employer matching
Equal opportunities for career growth and advancement within the organization
Fun social, team building events and professional development activities
A culture that supports learning, collaboration, and work-life balance

Aplin Martin is committed to fostering a supportive, diverse, and inclusive work environment where all employees feel valued, respected, and empowered to bring their authentic selves to work. We actively encourage applications from candidates of all backgrounds and identities. If you have any questions about accessibility or require any assistance during the hiring process, please reach out at careers@aplinmartin.com.

Aplin Martin is an equal opportunity employer and welcomes applications from candidates of all backgrounds. We thank all applicants for their interest, but only those selected for an interview will be contacted.

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More about this job

Responsibilities

The receptionist will manage front-desk operations, handle incoming communications, and provide administrative support including document preparation and office logistics. They are also responsible for maintaining office tidiness, coordinating events, and assisting with new hire setups.

Requirements

Candidates should have previous receptionist or administrative experience and intermediate proficiency in Microsoft Office Suite. Strong organizational skills, attention to detail, and the ability to handle sensitive information with confidentiality are required.

Skills

Reception
Administrative support
Microsoft Office Suite
Communication
Multitasking
Attention to detail
Organizational skills
Data entry
Document formatting
Proofreading
Customer service
Scheduling
Office management
ERP system usage

Benefits

Medical insurance
Dental insurance
Vision insurance
Employee assistance program
Life insurance
AD&D insurance
LTD insurance
Education assistance program
Health and fitness allowance
Group RRSP program
Employer matching

Visa sponsorship

Not detected in the job text

Keywords

Receptionist
Administrative Assistant
Civil Engineering
Architecture
Planning
Environmental
Survey
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
ERP
Enterprise Resource Planning
Health & Safety
Office Management
Data Accuracy
Proposal Submission
Professional Services

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