Find work in Canada.

326,304 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 12 mins ago
Executive Operations Coordinator
RZOLV Technologies Inc.
Vancouver, BC
Full-time
…growing quickly, and we are looking for an exceptional Executive Operations Coordinator to help keep our leadership team organized, prepared and moving…
Added 12 mins ago
Administration and Marketing Assistant
Hays
Vancouver, BC
Contract
The Administrative and Marketing Assistant will play a key role in supporting daily office operations, reception activities, marketing initiatives, and administrative functions; you will…
Added 12 mins ago
Executive Assistant and Operations (Toronto)
Aercoustics Engineering Limited
Mississauga, ON
Full-time
5+ years of experience as an Executive Assistant, Administrative Assistant, or in a comparable support role
Added 12 mins ago
Department Head, Applied Politics and Public Affairs
MaKami College
AB · Edmonton, AB
Part-time
…Massage Therapy, Health Care Aide, Business Administrative Assistant, Medical Office Assistant, and more. Rapidly growing, we are working to expand our campuses and are continuously working…
Added 13 mins ago
Stage Experience Lead - Full Time
Sephora
Nanaimo, BC
$22.85 to $28.55 CAD / hour
Full-time
…Skincare, Fragrance & Haircare or a combination of these areas. An Assistant Manager, Client Experience is responsible for ensuring that all members of their team execute Sephora’s selling…
Added 28 mins ago
IT Assistant - Intern - 3 month-term
High Tide
Calgary, AB
Internship
The IT Assistant is an entry level opportunity and will be responsible for asssiting the IT Team. This role reports to the Director, IT.
Added 28 mins ago
Retail Sales Associate
Canna Cabana
Saskatoon, SK
Part-time
Report any suspicious behaviors or abusive customers to Store/Assistant Store Manager
Added 28 mins ago
Central - Assistant Warehouse Manager
Farm Boy Inc.
Ottawa, ON
$60,000 to $66,000 CAD / year
Full-time
You’ll support the leadership of warehouse operations, ensuring products are received, handled, stored, and distributed safely and efficiently. Working closely with the Warehouse Operations…
Added 28 mins ago
Assistant Catering Manager
Dexterra
Victoria, BC
$26 to $28 CAD / hour
Full-time
Added 42 mins ago
Temporary Assistant Caretaker (#052-WG)
Pembina Trails School Division
Winnipeg, MB
Full-time
DEPARTMENT: Facilities & Operations Department
Added 42 mins ago
05604 Assistant Store Manager
Sally Beauty
Mississauga, ON
Full-time
As an Assistant Manager you support the Store Manager in all areas and are responsible for all primary duties when the Store Manager is not present. We are looking for passionate beauty…
Added 42 mins ago
Permanent Lead Hand Caretaker (1.0 FTE)
Renfrew County Catholic District School Board
Pembroke, ON
Full-time
Communicate effectively with the Manager/Assistant Manager of Plant Services, Plant Services Officer(s), as needed relating to staffing, equipment, supply issues and any other necessary…
Added 42 mins ago
Temporary Executive Assistant - School Operations - JWS (35hrs)
Halton District School Board
Burlington, ON
Internship
Position: Executive Assistant - School Operations
Added 42 mins ago
Office & Records Assistant
Brookfield Residential
Calgary, AB
Full-time
The Office Assistant will provide support to the Corporate Services group to aid the team with a variety of duties pertaining to the operations of the office organization and administrative…
Added 42 mins ago
Executive Assistant - Temporary (12 Months)
Fairmont Hotels & Resorts
Victoria, BC
Temporary
Added 42 mins ago
Assistant Restaurant Manager
Fairmont Hotels & Resorts
Calgary, AB
Full-time
We invite you to join the world of hospitality at Sheraton Suites Calgary Eau Claire as our new Assistant Restaurant Manager for Flower & Wolf. The Assistant Restaurant Manager plays a key…
Added 42 mins ago
Retail Floor Team Member - Kingston (Part-Time)
Talize
Kingston, ON
Part-time
Answer incoming calls and assist with donation door operations.
Added 42 mins ago
Retail Floor Supervisor - Oshawa (Full-Time)
Talize
Oshawa, ON
Full-time
…and meet-and-greet with the Store’s General Manager (GM) and Assistant General Manager (AGM), as well as an overview of store operations and…
Added 42 mins ago
Human Resources Assistant
Simcoe Muskoka Catholic District School Board
Barrie, ON
Full-time
The Human Resources (HR) Assistant supports the HR Department in administrative and operational tasks to ensure smooth and efficient daily operations. This role is responsible for accurate…
Added 42 mins ago
Senior Data Scientist, AI Solutions
Bank of Canada
Ottawa, ON
Full-time
You will join the Data and Digital Services (DDS) Department and report to the Assistant Director, Data Science. As a hands-on AI expert who thrives in a collaborative,…
Added 42 mins ago
Assistant Store Manager (CF Rideau Centre)
Swatch
Ottawa, ON
Full-time
The Assistant Store Manager, reporting to the Store Manager, plays a key role in managing all aspects of the store's operations. This role involves driving sales through motivation and…
Added 42 mins ago
Central - Assistant Warehouse Manager
Farm Boy Inc.
Ottawa, ON
$60,000 to $66,000 CAD / year
Full-time
You’ll support the leadership of warehouse operations, ensuring products are received, handled, stored, and distributed safely and efficiently. Working closely with the Warehouse Operations…
Added 42 mins ago
Sales and Marketing Assistant
Spire Development Corporation
Vancouver, BC · Greater Vancouver Metropolitan Area
Full-time
Role Description The Sales and Marketing Assistant is a full-time, on-site role based in the Greater Vancouver Metropolitan Area. This position supports the sales and marketing team by…
Added 43 mins ago
Assistant Manager
Surplus Furniture
Kingston, ON
$50,000 to $70,000 CAD / year
Full-time
The Assistant Manager is an exciting opportunity to take your career to the next level. This role is vital in developing future store leaders who will uphold our commitment to excellent…
Added 43 mins ago
Corporate Accountant - DPM
Tridel Group of Companies
Toronto, ON
Working closely with Finance, People & Culture, Operations, and other business partners, the Corporate Accountant will play an important role in month-end and year-end reporting,…

Aplin Martin

Receptionist/Administrative Assistant

Vancouver, BC, V6E 2K3, Canada

Pay: The salary range for this position is $50,000 to $60,000 per year, commensurate with experience, skillsets, and qualifications.
Job type: Full-time
Apply by: Dec 27, 2026
Posting language: English
Posted: Sep 28, 2026

Apply About employer

Applications open in a new tab.

Original job description

About Us
Aplin Martin is a full-service Civil Engineering, Architecture, Planning, Environmental and Survey company, celebrating over 57 years of success in making sustainable communities a reality across Canada. Over the five decades, the Aplin Martin family has grown into a multi-disciplinary firm of around 300 talented and dedicated professionals delivering innovative and practical design solutions, approval strategies, and project management services to our clients in BC, AB, and ON. We are dedicated to nurturing our employees’ growth and development, and providing a supportive environment with a strong emphasis on mentorship and professional development that ensures a rewarding career within our organization.

Position Overview:
The Receptionist/Administrative Assistant is the welcoming face and organizational cornerstone of our Vancouver office, meticulously managing front-desk operations and providing all-around administrative support. This role involves handling all incoming communications, greeting visitors, and ensuring the smooth flow of office logistics whilst also supporting the administrative and document review processes. A commitment to maintaining a professional and efficient environment is essential, alongside a proactive and personable approach to supporting staff and office operations. They will work under the supervision of the Business Group Manager.

Duties and Responsibilities:

Reception

Answer general phone and email inquiries, directing inquiries to the appropriate staff members
Welcome clients, suppliers and visitors in-person in a professional and friendly manner
Administer and prepare incoming/outgoing mail and courier deliveries for distribution
Prepare and organize cheque runs
Arrange and schedule meetings as requested
Manage the shared staff vacation calendar
Assist with organizing office events, such as catered lunches and social events
Order and maintain office stationery, promotional items, and supplies for photocopiers, washrooms, and kitchens
Maintain daily cleanliness of kitchen appliances, sink, garbage and recycling
Ensure professionalism and tidiness of the office spaces, including reception, boardrooms, and kitchens
Liaise with cleaners, building maintenance and other facility contacts
Participate in and support with Health & Safety committee responsibilities
Prepare new hire workstation setups and conduct office tours and team introductions
Assist in preparing regularly scheduled and ad-hoc reports
Provide reception and administrative support to staff members and other teams as needed
Other tasks, errands and projects as assigned for the smooth and efficient running of the office

Administrative Assistant

Generate, format, and proofread professional documents, including proposals, reports, and memos, utilizing word processing, spreadsheet, and database software.
Gathers and utilizes information from different sources and liaises with various stakeholders to support and ensure a timely proposal submission process.
Creates project numbers for Project Managers within the Enterprise Resource Planning (ERP) system
Conducts research and retrieves data on the company ERP system.
Maintains and updates the organizational database to ensure data accuracy and integrity.

Skills and Qualifications:

Previous receptionist or administrative experience, ideally within a professional services firm
Post-secondary education in business, computers, or office management an asset
Intermediate proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Ability to multitask and prioritize workload effectively
Ability to handle sensitive information with a high degree of confidentiality
Strong attention to detail with strong organizational skills
Exceptional interpersonal and communication skills
Positive, self-motivated with a service and team-oriented attitude

Compensation
The salary range for this position is $50,000 to $60,000 per year, commensurate with experience, skillsets, and qualifications.

Benefits & Rewards

Comprehensive health benefits package that includes medical, dental, vision, an employee assistance program, life insurance, AD&D and LTD
Education assistance program
Monthly health & fitness allowance
Group RRSP program & employer matching
Equal opportunities for career growth and advancement within the organization
Fun social, team building events and professional development activities
A culture that supports learning, collaboration, and work-life balance

Aplin Martin is committed to fostering a supportive, diverse, and inclusive work environment where all employees feel valued, respected, and empowered to bring their authentic selves to work. We actively encourage applications from candidates of all backgrounds and identities. If you have any questions about accessibility or require any assistance during the hiring process, please reach out at careers@aplinmartin.com.

Aplin Martin is an equal opportunity employer and welcomes applications from candidates of all backgrounds. We thank all applicants for their interest, but only those selected for an interview will be contacted.

Apply About employer

More about this job

Responsibilities

The receptionist will manage front-desk operations, handle incoming communications, and provide administrative support including document preparation and office logistics. They are also responsible for maintaining office tidiness, coordinating events, and assisting with new hire setups.

Requirements

Candidates should have previous receptionist or administrative experience and intermediate proficiency in Microsoft Office Suite. Strong organizational skills, attention to detail, and the ability to handle sensitive information with confidentiality are required.

Skills

Reception
Administrative support
Microsoft Office Suite
Communication
Multitasking
Attention to detail
Organizational skills
Data entry
Document formatting
Proofreading
Customer service
Scheduling
Office management
ERP system usage

Benefits

Medical insurance
Dental insurance
Vision insurance
Employee assistance program
Life insurance
AD&D insurance
LTD insurance
Education assistance program
Health and fitness allowance
Group RRSP program
Employer matching

Visa sponsorship

Not detected in the job text

Keywords

Receptionist
Administrative Assistant
Civil Engineering
Architecture
Planning
Environmental
Survey
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
ERP
Enterprise Resource Planning
Health & Safety
Office Management
Data Accuracy
Proposal Submission
Professional Services

Report this job