Find work in Canada.

327,586 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 8 mins ago
Health Information Registration Clerk
Southern Health-Santé Sud
Winkler, MB
Full-time
Completion of a recognized Medical Office Assistant Program.
Added 8 mins ago
Sales Assistant
COBS Bread
Langley (District), BC · City of Langley, BC
Full-time
…experience. Right now, we are looking for personable Sales Assistant to share their enthusiasm for all things fluffy and sweet with our loyal customers. No experience necessary- just the…
Added 8 mins ago
Care Team Assistant - Medical Surgical Unit (Float)
Nova Scotia Health Authority
Yarmouth Indian Reserve No. 33, NS · Yarmouth, NS
Full-time
…direction of regulated health professionals, the Care Team Assistant provides direct, hands-on care based on the needs of the patient and program/unit. As a member of the collaborative care…
Added 8 mins ago
Administrative Assistant
UPS
Mirabel, QC
Internship
The successful candidate must be available to attend a mandatory comprehensive training program during their first five days of employment.
Added 8 mins ago
Care Team Assistant - Medical Surgical Unit (Float)
Nova Scotia Health Authority
Yarmouth Indian Reserve No. 33, NS · Yarmouth, NS
Full-time
…direction of regulated health professionals, the Care Team Assistant provides direct, hands-on care based on the needs of the patient and program/unit. As a member of the collaborative care…
Added 8 mins ago
Organ Recovery Assistant, Organ Donation & Hospital Development - BC Transplant Society
Provincial Health Services Authority
Vancouver, BC
Part-time
Organ Recovery Assistant, Organ Donation & Hospital Development
Added 9 mins ago
Financial and Payroll Assistant (TERM 1 Year)
University of Toronto
Toronto, ON
…perspectives and theoretical approaches. We offer an undergraduate program as well as graduate programs for masters and doctoral students, providing a solid foundation for understanding…
Added 23 mins ago
Tenure Track Assistant Professor in Theoretical Biophysics
Biophysical Society of Canada
Montreal, QC
Full-time
The Department of Physics at McGill University invites applications for a tenure-track appointment at the rank of Assistant Professor in the field of Theoretical Biophysics. The anticipated…
Added 23 mins ago
Assistant Catering Manager
Dexterra Group
Victoria, BC
Full-time
Extended health and dental benefits plus employee and family assisstance program.
Added 23 mins ago
Registered Nurse (RN) - Belleville Emergency Room
Quinte Health
Belleville, ON
Full-time
…Our Team is made up of RN’s, RPN’s, Physician’s, Physician Assistant’s as well as a multidisciplinary team of Physio, OT & Allied Health, all of whom practice with our corporate values in…
Added 23 mins ago
Registered Nurse (RN) - Belleville Emergency Room
Quinte Health
Belleville, ON
Full-time
…Our Team is made up of RN’s, RPN’s, Physician’s, Physician Assistant’s as well as a multidisciplinary team of Physio, OT & Allied Health, all of whom practice with our corporate values in…
Added 23 mins ago
Administrative Assistant, School of Engineering
The University of British Columbia
Kelowna, BC
$28.65 to $32.84 CAD / hour
Full-time
BCGEU OK Hourly - Support Services Assistant II
Added 23 mins ago
Administrative Assistant (Entry Level)
evertz.io
Burlington, ON
Internship
We are seeking a reliable, organized, and proactive Administrative Assistant to join our team. Administrators are vital to the success of our business model, playing a key role in both…
Added 23 mins ago
Junior NLP Data Scientist
The University of British Columbia
Vancouver, BC
$5,692.25 to $8,179.5 CAD / month
Full-time
…Data Scientist to join a dynamic, interdisciplinary research program focused on applying artificial intelligence to psychiatry and supportive cancer…
Added 37 mins ago
Supply Chain Project Lead
Schneider Electric
Richmond, BC
$91,200 to $136,800 CAD / year
Full-time
…(reimbursement for medical / wellbeing expenses); telemedicine program; 13 paid holidays annually; up to 19 days paid time off in first year; paid family leaves; parental and care leave;…
Added 37 mins ago
Rehabilitation Aide (Rehabilitation Assistant)
Prairie Mountain Health
Brandon, MB
Full-time
…experience or Health Care Aide Certificate from a recognized program with a minimum of one (1) year full-time equivalent experience working as a Health Care Aide and willing to complete a…
Added 37 mins ago
7805 - Assistant Store Manager FT
Lids
Mississauga, ON
$19 to $19.5 USD / hour
Full-time
At Lids, our Assistant Store Managers are the heart and soul of the Lids brand. These cap experts strive to foster the passion for sporting and fashion goods by meeting the needs of our…
Added 37 mins ago
Recreation Therapy Worker
Interior Health Authority
Kelowna, BC
Part-time
As a Recreation Therapy Assistant, you will work as a member of the interdisciplinary team to support the delivery of established Recreation Therapy programs in a client-centred…
Added 38 mins ago
Student Math Tutor, Edwards School of Business
University of Saskatchewan
Saskatoon, SK
In the appointment of Graduate Student Assistant, your general duties and responsibilities will be:
Added 53 mins ago
Administrative Assistant
Government of Manitoba
Winnipeg, MB
Volunteer
The Legislative Assembly of Manitoba seeks an Administrative Assistant in the Clerk’s Office who will play a significant role in our organization. The incumbent is a non-partisan employee…
Added 53 mins ago
Instructional Assistant, Meat Centre
Olds College
Olds, AB
$29.81 to $34.67 CAD / hour
Temporary
…hands-on learning environment for students. The Instructional Assistant prepares and maintains equipment and materials, provides direct support to students, and contributes to the overall…
Added 53 mins ago
Care Partner - 100% Temporary Full-time (74053)
Samaritan Place Corp
Saskatoon, SK
$23.17 to $24.84 CAD / hour
Full-time
Saskatchewan Polytechnic Continuing Care Assistant Program or an equivalent program
Added 1 hour ago
Program Coordinator, Health Care Assistant Program
Langara College
Vancouver, BC
Full-time
The Program Coordinator is responsible for the design, development, organization, promotion, implementation and evaluation of one or more specific programs within Langara College Continuing…
Added 1 hour ago
Pediatric Emergency Physician(s), Division of Pediatric Emergency Medicine - BC Children's Hospital & UBC
Provincial Health Services Authority
Vancouver, BC
Full-time
BCCH is a program of the Provincial Health Services Authority (PHSA) which plans, manages and evaluates specialty and province-wide health care services across BC. Our values reflect our…
Added 1 hour ago
Assistant Coach - Floorhockey C
Volunteer Success
London, ON
Internship
The Floor Hockey C team/program is a mid-low level competitive Floorball program. Assistant Coaches will be involved with team building and will be required to lead drills when tasked by…

Aplin Martin

Receptionist/Administrative Assistant

Vancouver, BC, V6E 2K3, Canada

Pay: The salary range for this position is $50,000 to $60,000 per year, commensurate with experience, skillsets, and qualifications.
Job type: Full-time
Apply by: Dec 27, 2026
Posting language: English
Posted: Sep 28, 2026

Apply About employer

Applications open in a new tab.

Original job description

About Us
Aplin Martin is a full-service Civil Engineering, Architecture, Planning, Environmental and Survey company, celebrating over 57 years of success in making sustainable communities a reality across Canada. Over the five decades, the Aplin Martin family has grown into a multi-disciplinary firm of around 300 talented and dedicated professionals delivering innovative and practical design solutions, approval strategies, and project management services to our clients in BC, AB, and ON. We are dedicated to nurturing our employees’ growth and development, and providing a supportive environment with a strong emphasis on mentorship and professional development that ensures a rewarding career within our organization.

Position Overview:
The Receptionist/Administrative Assistant is the welcoming face and organizational cornerstone of our Vancouver office, meticulously managing front-desk operations and providing all-around administrative support. This role involves handling all incoming communications, greeting visitors, and ensuring the smooth flow of office logistics whilst also supporting the administrative and document review processes. A commitment to maintaining a professional and efficient environment is essential, alongside a proactive and personable approach to supporting staff and office operations. They will work under the supervision of the Business Group Manager.

Duties and Responsibilities:

Reception

Answer general phone and email inquiries, directing inquiries to the appropriate staff members
Welcome clients, suppliers and visitors in-person in a professional and friendly manner
Administer and prepare incoming/outgoing mail and courier deliveries for distribution
Prepare and organize cheque runs
Arrange and schedule meetings as requested
Manage the shared staff vacation calendar
Assist with organizing office events, such as catered lunches and social events
Order and maintain office stationery, promotional items, and supplies for photocopiers, washrooms, and kitchens
Maintain daily cleanliness of kitchen appliances, sink, garbage and recycling
Ensure professionalism and tidiness of the office spaces, including reception, boardrooms, and kitchens
Liaise with cleaners, building maintenance and other facility contacts
Participate in and support with Health & Safety committee responsibilities
Prepare new hire workstation setups and conduct office tours and team introductions
Assist in preparing regularly scheduled and ad-hoc reports
Provide reception and administrative support to staff members and other teams as needed
Other tasks, errands and projects as assigned for the smooth and efficient running of the office

Administrative Assistant

Generate, format, and proofread professional documents, including proposals, reports, and memos, utilizing word processing, spreadsheet, and database software.
Gathers and utilizes information from different sources and liaises with various stakeholders to support and ensure a timely proposal submission process.
Creates project numbers for Project Managers within the Enterprise Resource Planning (ERP) system
Conducts research and retrieves data on the company ERP system.
Maintains and updates the organizational database to ensure data accuracy and integrity.

Skills and Qualifications:

Previous receptionist or administrative experience, ideally within a professional services firm
Post-secondary education in business, computers, or office management an asset
Intermediate proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Ability to multitask and prioritize workload effectively
Ability to handle sensitive information with a high degree of confidentiality
Strong attention to detail with strong organizational skills
Exceptional interpersonal and communication skills
Positive, self-motivated with a service and team-oriented attitude

Compensation
The salary range for this position is $50,000 to $60,000 per year, commensurate with experience, skillsets, and qualifications.

Benefits & Rewards

Comprehensive health benefits package that includes medical, dental, vision, an employee assistance program, life insurance, AD&D and LTD
Education assistance program
Monthly health & fitness allowance
Group RRSP program & employer matching
Equal opportunities for career growth and advancement within the organization
Fun social, team building events and professional development activities
A culture that supports learning, collaboration, and work-life balance

Aplin Martin is committed to fostering a supportive, diverse, and inclusive work environment where all employees feel valued, respected, and empowered to bring their authentic selves to work. We actively encourage applications from candidates of all backgrounds and identities. If you have any questions about accessibility or require any assistance during the hiring process, please reach out at careers@aplinmartin.com.

Aplin Martin is an equal opportunity employer and welcomes applications from candidates of all backgrounds. We thank all applicants for their interest, but only those selected for an interview will be contacted.

Apply About employer

More about this job

Responsibilities

The receptionist will manage front-desk operations, handle incoming communications, and provide administrative support including document preparation and office logistics. They are also responsible for maintaining office tidiness, coordinating events, and assisting with new hire setups.

Requirements

Candidates should have previous receptionist or administrative experience and intermediate proficiency in Microsoft Office Suite. Strong organizational skills, attention to detail, and the ability to handle sensitive information with confidentiality are required.

Skills

Reception
Administrative support
Microsoft Office Suite
Communication
Multitasking
Attention to detail
Organizational skills
Data entry
Document formatting
Proofreading
Customer service
Scheduling
Office management
ERP system usage

Benefits

Medical insurance
Dental insurance
Vision insurance
Employee assistance program
Life insurance
AD&D insurance
LTD insurance
Education assistance program
Health and fitness allowance
Group RRSP program
Employer matching

Visa sponsorship

Not detected in the job text

Keywords

Receptionist
Administrative Assistant
Civil Engineering
Architecture
Planning
Environmental
Survey
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
ERP
Enterprise Resource Planning
Health & Safety
Office Management
Data Accuracy
Proposal Submission
Professional Services

Report this job