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Added 8 mins ago
A
Agent.e de perception bilingue (Hybride) / Bilingual Perception Agent (Hybrid)
Alterfina
QC
- Full-time
Building professional, respectful, and human connections with customers;
Added 8 mins ago
AE
Gas Fitter A / Apprentice
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Saskatoon, SK
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Added 23 mins ago
UO
Practica Coordinator
University of Victoria
Victoria, BC
- Full-time
…Coordinators also work closely with faculty, student advisors, and administrative staff to assure policies, practices, and handbooks are updated and best practices are…
Added 23 mins ago
UO
Director, Child Care Services
University of Victoria
Victoria, BC
- Full-time
Human Resources planning and management - Oversee all training, professional development, performance management, and goal development activities in Child Care in alignment with the values…
Added 23 mins ago
UO
Research Team Lead
University of Victoria
Victoria, BC
- Full-time
…providing strategic coordination, expert guidance, and high quality administrative support across all stages of the research funding lifecycle. Reporting to the Associate Dean, Research &…
Added 23 mins ago
UO
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University of Victoria
Victoria, BC
- Full-time
and procedures. Keeping current with best professional practices, standards, and research, this position helps facilitate equal access to all university academic opportunities.
Added 23 mins ago
UO
Co-op Coordinator
University of Victoria
Victoria, BC
- Full-time
…departments and is responsible for coordinating the academic and administrative aspect of the co-op and career program area(s) and other forms of experiential learning, as appropriate,…
Added 23 mins ago
UO
Scientific Assistant
University of Victoria
Victoria, BC
- Full-time
…Engineering programs, as well as the Department's research-based and professional graduate programs, including but not limited to the professional MEng programs in Biomedical Systems and…
Added 23 mins ago
UO
Library Circulation Assistant II
University of Victoria
Victoria, BC
- Full-time
…of approximately 150 employees including Faculty Librarians, professional and CUPE staff, and student assistants. The UVic Libraries support the teaching, research, and learning needs of…
Added 23 mins ago
UO
Residence Admissions Clerk
University of Victoria
Victoria, BC
- Full-time
Must have a minimum of 1-2 years of recent experience in providing administrative support in a professional environment, preferably in a post-secondary setting, or an equivalent combination…
Added 23 mins ago
MD
Accounting Officer
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
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Added 23 mins ago
NA
Client Assistant, Commercial Insurance
NFP, an Aon company (Canada)
Grande Prairie, AB
- Full-time
Full support for continuing education & internal opportunities to grow as an insurance professional to advance career
Added 38 mins ago
CM
Directeur(trice), médecine sportive / Director of Sports Medecine
CF Montréal
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- Full-time
…Soccer (MLS) franchise since 2012, competing in the premier professional soccer league featuring top teams from Canada and the United States. With more than 130 full-time employees and over…
Added 53 mins ago
KE
RMA Coordinator
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Various training for your professional development;
Added 53 mins ago
AG
Senior Technical Architect - Linux Systems & Cloud
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Ottawa, ON
- $130 to $150 CAD / hour
- Contract
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Added 53 mins ago
PF
Medical Office Assistant (MOA) – Permanent, Part-Time, Morton Medical Centre, Lakefield, ON
Peterborough Family Health Team
Peterborough, ON
- Part-time
…clinic operations and supports patient care through efficient administrative, clerical, and basic clinical support as required. This role involves patient-facing responsibilities,…
Added 53 mins ago
CH
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AB · Edmonton, AB
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…organization. This is an exciting opportunity for an experienced administrative professional to work alongside senior physician and organizational leaders, gain broad exposure to Medical…
Added 53 mins ago
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AB · Edmonton, AB
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Reporting to the Manager, Medication Management, the Secretary I provides administrative and clerical support to the Medication Management Safety Team (MMST), Patient & Resident Experience…
Added 53 mins ago
CH
Clerk III
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Added 53 mins ago
Administrative Clerk
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Assist with day-to-day administrative operations of the store
Added 1 hour ago
EM
RFP Coordinator
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Burlington, ON
- Full-time
…delivered on time. This role requires a confident and thoughtful professional who can work independently, apply strong critical thinking, and collaborate effectively across teams. You will…
Added 1 hour ago
B
Payroll Specialist
BGIS
Markham, ON
- Full-time
Added 1 hour ago
RM
Supervisor, Centralized Scheduling
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Full-time
Conduct root-cause analysis and develop practical, sustainable solutions to reduce rework, administrative burden, and recurring issues.
Added 1 hour ago
S
School Psychologist, Complex Developmental Behavioural Conditions (CDBC) - BC Children’s Hospital & Sunny Hill Health Centre
Sanya’k̓ula
Vancouver, BC
- Temporary
Added 1 hour ago
RM
M.L.T. Charge - Quality
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- Full-time
…patients, visitors, laboratory, and hospital personnel in a professional and congenial manner at all…

Aplin Martin

Receptionist/Administrative Assistant

Vancouver, BC, V6E 2K3, Canada

The salary range for this position is $50,000 to $60,000 per year, commensurate with experience, skillsets, and qualifications. · Full-time

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Job details

Pay: The salary range for this position is $50,000 to $60,000 per year, commensurate with experience, skillsets, and qualifications.
Job type: Full-time
Apply by: Jan 25, 2027
Posting language: English
Posted: Oct 27, 2026

Original job description

About Us
Aplin Martin is a full-service Civil Engineering, Architecture, Planning, Environmental and Survey company, celebrating over 57 years of success in making sustainable communities a reality across Canada. Over the five decades, the Aplin Martin family has grown into a multi-disciplinary firm of around 300 talented and dedicated professionals delivering innovative and practical design solutions, approval strategies, and project management services to our clients in BC, AB, and ON. We are dedicated to nurturing our employees’ growth and development, and providing a supportive environment with a strong emphasis on mentorship and professional development that ensures a rewarding career within our organization.

Position Overview:
The Receptionist/Administrative Assistant is the welcoming face and organizational cornerstone of our Vancouver office, meticulously managing front-desk operations and providing all-around administrative support. This role involves handling all incoming communications, greeting visitors, and ensuring the smooth flow of office logistics whilst also supporting the administrative and document review processes. A commitment to maintaining a professional and efficient environment is essential, alongside a proactive and personable approach to supporting staff and office operations. They will work under the supervision of the Business Group Manager.

Duties and Responsibilities:

Reception

Answer general phone and email inquiries, directing inquiries to the appropriate staff members
Welcome clients, suppliers and visitors in-person in a professional and friendly manner
Administer and prepare incoming/outgoing mail and courier deliveries for distribution
Prepare and organize cheque runs
Arrange and schedule meetings as requested
Manage the shared staff vacation calendar
Assist with organizing office events, such as catered lunches and social events
Order and maintain office stationery, promotional items, and supplies for photocopiers, washrooms, and kitchens
Maintain daily cleanliness of kitchen appliances, sink, garbage and recycling
Ensure professionalism and tidiness of the office spaces, including reception, boardrooms, and kitchens
Liaise with cleaners, building maintenance and other facility contacts
Participate in and support with Health & Safety committee responsibilities
Prepare new hire workstation setups and conduct office tours and team introductions
Assist in preparing regularly scheduled and ad-hoc reports
Provide reception and administrative support to staff members and other teams as needed
Other tasks, errands and projects as assigned for the smooth and efficient running of the office

Administrative Assistant

Generate, format, and proofread professional documents, including proposals, reports, and memos, utilizing word processing, spreadsheet, and database software.
Gathers and utilizes information from different sources and liaises with various stakeholders to support and ensure a timely proposal submission process.
Creates project numbers for Project Managers within the Enterprise Resource Planning (ERP) system
Conducts research and retrieves data on the company ERP system.
Maintains and updates the organizational database to ensure data accuracy and integrity.

Skills and Qualifications:

Previous receptionist or administrative experience, ideally within a professional services firm
Post-secondary education in business, computers, or office management an asset
Intermediate proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Ability to multitask and prioritize workload effectively
Ability to handle sensitive information with a high degree of confidentiality
Strong attention to detail with strong organizational skills
Exceptional interpersonal and communication skills
Positive, self-motivated with a service and team-oriented attitude

Compensation
The salary range for this position is $50,000 to $60,000 per year, commensurate with experience, skillsets, and qualifications.

Benefits & Rewards

Comprehensive health benefits package that includes medical, dental, vision, an employee assistance program, life insurance, AD&D and LTD
Education assistance program
Monthly health & fitness allowance
Group RRSP program & employer matching
Equal opportunities for career growth and advancement within the organization
Fun social, team building events and professional development activities
A culture that supports learning, collaboration, and work-life balance

Aplin Martin is committed to fostering a supportive, diverse, and inclusive work environment where all employees feel valued, respected, and empowered to bring their authentic selves to work. We actively encourage applications from candidates of all backgrounds and identities. If you have any questions about accessibility or require any assistance during the hiring process, please reach out at careers@aplinmartin.com.

Aplin Martin is an equal opportunity employer and welcomes applications from candidates of all backgrounds. We thank all applicants for their interest, but only those selected for an interview will be contacted.

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More about this job

Responsibilities

The Receptionist/Administrative Assistant manages front-desk operations, including greeting visitors and handling communications, while providing comprehensive administrative support to the team. Responsibilities also include document preparation, office logistics management, and assisting with project-related data entry in the ERP system.

Requirements

Candidates should have previous receptionist or administrative experience and intermediate proficiency in Microsoft Office Suite. Strong organizational skills, attention to detail, and the ability to handle sensitive information with confidentiality are essential.

Skills

Reception
Administrative support
Microsoft Office Suite
Communication
Multitasking
Attention to detail
Organizational skills
Data entry
Document formatting
Proofreading
Customer service
Office management
Scheduling
ERP systems

Benefits

Medical insurance
Dental insurance
Vision insurance
Employee assistance program
Life insurance
AD&D insurance
LTD insurance
Education assistance program
Health and fitness allowance
Group RRSP program
Employer matching

Visa sponsorship

Not detected in the job text

Keywords

Receptionist
Administrative Assistant
Civil Engineering
Architecture
Planning
Environmental
Survey
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
ERP
Enterprise Resource Planning
Health & Safety
Office Management
Document Control
Proposal Support
Data Accuracy
Facility Management

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