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Added 1 min ago
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Sr. Advertising Account Manager
Taboola
Toronto, ON
- Full-time
As a Senior Advertising Account Manager on the Enterprise Advertising team in our Toronto Office, you’ll play a vital role in working closely with the sales team, and Tier 1 brand & agency…
Added 1 hour ago
UC
Guidewire Transformation Manager
Us3 Consulting
Toronto, ON
- $160,000 to $195,000 CAD / year
- Full-time
We are looking for an accomplished Guidewire Transformation Manager to play a pivotal role in delivering a major technology modernization initiative within the Canadian Property & Casualty…
Added 2 hours ago
J
Senior Product Manager - LPO & Analytics
Jobgether
Canada
- Full-time
Cross-Functional Leadership: Collaborate with engineering, design, data, marketing, sales, and customer success teams across multiple regions to ensure alignment and successful product…
Added 6 hours ago
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Business Development Manager
Tru
Toronto, ON
- Full-time
Tru Inc. is seeking a Business Development Manager. We have one (1) permanent position available for an immediate start. This position reports to the Chief Revenue Officer.
Added 7 hours ago
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Senior Sales Manager
BoomerangFX
ON · Ontario, Canada
- Full-time
BoomerangFX is more than just a SaaS tech company – we are North America’s fastest-growing cloud-based enterprise software and digital marketing company serving the private pay aesthetic…
Added 8 hours ago
N
Event Manager - North America Market
Naboo
Montreal, QC
- Full-time
…team of 250 builders who love events, tech and AI. We help our Enterprise and SMB clients book, plan, pay for and procure all their corporate…
Added 8 hours ago
Senior Manager Real Estate, Project Delivery
Hydro One Networks Inc
Markham, ON
The Senior Manager, Real Estate Capital Delivery leads Hydro One's facilities capital delivery and workplace modernization programs, overseeing the planning and execution of sustainment…
Added 16 hours ago
AC
Senior Analyst Enterprise Performance
Alimentation Couche-Tard
Laval, QC
- Internship
Reporting directly to the Senior Manager Enterprise Performance FP&A, you will collaborate closely with cross-functional teams to ensure accuracy, consistency, and timeliness of enterprise…
Added 16 hours ago
TU
Graduate Management Trainee - Pembrokeshire
targetjobs UK
Pembroke, ON
- Full-time
We’re Enterprise Mobility. A family-owned, global mobility leader with a $38 billion turnover, nearly 90,000 team members, and operations in 95 countries. Led by CEO Chrissy Taylor, the…
Added 19 hours ago
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Customer Success Manager
Haystack
Canada
- Full-time
We're hiring for a Customer Success Manager to lead a regional team focused on driving engagement, adoption, and retention across a large volume of enterprise accounts. This leadership…
Added 20 hours ago
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Facility Manager II
BGIS
Calgary, AB
- Full-time
Facility Operations is core to our Success. Focused on owning and driving all activity occurring in your building(s) and ensuring facilities are operated safely, cost effectively, and…
Added 22 hours ago
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Facility Manager II
BGIS
Calgary, AB
- Full-time
Facility Operations is core to our Success. Focused on owning and driving all activity occurring in your building(s) and ensuring facilities are operated safely, cost effectively, and…
Added 1 day ago
IB
General Manager (Contract)
Indigo Books & Music
Red Deer, AB
- $61,500 to $81,500 CAD / year
- Full-time
The General Manager is a key driver of retail results, fostering a high-performance, customer-focused environment where employees build their capabilities, contribute to team success, and…
Added 1 day ago
I
General Manager (Contract)
Indigo
Red Deer, AB
- $61,500 to $81,500 CAD / year
- Full-time
The General Manager is a key driver of retail results, fostering a high-performance, customer-focused environment where employees build their capabilities, contribute to team success, and…
Added 1 day ago
CA
Account Executive - Emerging & Commercial Acc
CloudKettle, a Bell Canada company
Toronto, ON
- Full-time
This is an excellent opportunity for a Business Development Manager, Sales Development Manager or other person in a quota carrying role to take the next step in their career. The role is…
Added 1 day ago
S
Expansion Account Executive
SurveyMonkey
Remote, Canada
- $56,312.5 to $66,250 CAD / year
- Full-time
- Remote
Partner with Customer Success teams to map organizational hierarchies and navigate new departments, effectively positioning SurveyMonkey’s enterprise suite to new buyers.
Added 1 day ago
IF
Business Development Manager – Enterprise Fleet Solutions / Gestionnaire du développement des affaires – Solutions de flotte d’entreprise
Impact Fulfillment Services
Montreal, QC
- Full-time
…Solutions) afin de soutenir la croissance de nouveaux comptes enterprise à travers l’Est du Canada…
Added 1 day ago
TU
Graduate Management Trainee - Scarborough
targetjobs UK
Toronto, ON · Scarborough Junction, ON
- Full-time
We’re Enterprise Mobility. A family-owned, global mobility leader with a $38 billion turnover, nearly 90,000 team members, and operations in 95 countries. Led by CEO Chrissy Taylor, the…
Added 1 day ago
TU
Graduate Management Trainee - Bolton
targetjobs UK
Bolton, ON
- Full-time
We’re Enterprise Mobility. A family-owned, global mobility leader with a $38 billion turnover, nearly 90,000 team members, and operations in 95 countries. Led by CEO Chrissy Taylor, the…
Added 1 day ago
EG
Collections Operations Manager - Surrey
Emterra Group
Surrey, BC
- Full-time
We are seeking an experienced Collections Operations Manager to lead our Surrey Collections operation. This role is accountable for overall safety, service delivery, people, productivity…
Added 1 day ago
A
Senior Service Designer
Aviso
Toronto, ON
- $95,000 to $105,000 CAD / year
- Full-time
…complex CX initiatives and managing a portfolio of strategic customer journeys across Aviso. You are a trusted consultant who partners with business leaders to align customer needs,…
Added 1 day ago
H
Engineering Manager, Enterprise
Harvey
Toronto, ON
- Full-time
As a Engineering Manager, Product at Harvey, you’ll play a pivotal role in shaping the foundation of our product platform while directly building user-facing features for some of the…
Added 2 days ago
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Growth Operations Manager
nesto
Toronto, ON
- Full-time
Own the success of key enterprise level software: get the most of its implementation and use across the company
Added 2 days ago
BH
Product Support Specialist - Membee
Beacon Holdings
Remote, Canada
- Full-time
- Remote
Pass churn risks and upsell signals to Customer Success.
Added 2 days ago
B
Tenant Services Coordinator
BGIS
Toronto, ON
- Full-time
…drive innovation for our clients’ businesses. Globally, we manager over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East,…

Aplin Martin

Receptionist/Administrative Assistant

Vancouver, BC, V6E 2K3, Canada

The salary range for this position is $50,000 to $60,000 per year, commensurate with experience, skillsets, and qualifications. · Full-time

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Job details

Pay: The salary range for this position is $50,000 to $60,000 per year, commensurate with experience, skillsets, and qualifications.
Job type: Full-time
Apply by: Jan 25, 2027
Posting language: English
Posted: Oct 27, 2026

Original job description

About Us
Aplin Martin is a full-service Civil Engineering, Architecture, Planning, Environmental and Survey company, celebrating over 57 years of success in making sustainable communities a reality across Canada. Over the five decades, the Aplin Martin family has grown into a multi-disciplinary firm of around 300 talented and dedicated professionals delivering innovative and practical design solutions, approval strategies, and project management services to our clients in BC, AB, and ON. We are dedicated to nurturing our employees’ growth and development, and providing a supportive environment with a strong emphasis on mentorship and professional development that ensures a rewarding career within our organization.

Position Overview:
The Receptionist/Administrative Assistant is the welcoming face and organizational cornerstone of our Vancouver office, meticulously managing front-desk operations and providing all-around administrative support. This role involves handling all incoming communications, greeting visitors, and ensuring the smooth flow of office logistics whilst also supporting the administrative and document review processes. A commitment to maintaining a professional and efficient environment is essential, alongside a proactive and personable approach to supporting staff and office operations. They will work under the supervision of the Business Group Manager.

Duties and Responsibilities:

Reception

Answer general phone and email inquiries, directing inquiries to the appropriate staff members
Welcome clients, suppliers and visitors in-person in a professional and friendly manner
Administer and prepare incoming/outgoing mail and courier deliveries for distribution
Prepare and organize cheque runs
Arrange and schedule meetings as requested
Manage the shared staff vacation calendar
Assist with organizing office events, such as catered lunches and social events
Order and maintain office stationery, promotional items, and supplies for photocopiers, washrooms, and kitchens
Maintain daily cleanliness of kitchen appliances, sink, garbage and recycling
Ensure professionalism and tidiness of the office spaces, including reception, boardrooms, and kitchens
Liaise with cleaners, building maintenance and other facility contacts
Participate in and support with Health & Safety committee responsibilities
Prepare new hire workstation setups and conduct office tours and team introductions
Assist in preparing regularly scheduled and ad-hoc reports
Provide reception and administrative support to staff members and other teams as needed
Other tasks, errands and projects as assigned for the smooth and efficient running of the office

Administrative Assistant

Generate, format, and proofread professional documents, including proposals, reports, and memos, utilizing word processing, spreadsheet, and database software.
Gathers and utilizes information from different sources and liaises with various stakeholders to support and ensure a timely proposal submission process.
Creates project numbers for Project Managers within the Enterprise Resource Planning (ERP) system
Conducts research and retrieves data on the company ERP system.
Maintains and updates the organizational database to ensure data accuracy and integrity.

Skills and Qualifications:

Previous receptionist or administrative experience, ideally within a professional services firm
Post-secondary education in business, computers, or office management an asset
Intermediate proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Ability to multitask and prioritize workload effectively
Ability to handle sensitive information with a high degree of confidentiality
Strong attention to detail with strong organizational skills
Exceptional interpersonal and communication skills
Positive, self-motivated with a service and team-oriented attitude

Compensation
The salary range for this position is $50,000 to $60,000 per year, commensurate with experience, skillsets, and qualifications.

Benefits & Rewards

Comprehensive health benefits package that includes medical, dental, vision, an employee assistance program, life insurance, AD&D and LTD
Education assistance program
Monthly health & fitness allowance
Group RRSP program & employer matching
Equal opportunities for career growth and advancement within the organization
Fun social, team building events and professional development activities
A culture that supports learning, collaboration, and work-life balance

Aplin Martin is committed to fostering a supportive, diverse, and inclusive work environment where all employees feel valued, respected, and empowered to bring their authentic selves to work. We actively encourage applications from candidates of all backgrounds and identities. If you have any questions about accessibility or require any assistance during the hiring process, please reach out at careers@aplinmartin.com.

Aplin Martin is an equal opportunity employer and welcomes applications from candidates of all backgrounds. We thank all applicants for their interest, but only those selected for an interview will be contacted.

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More about this job

Responsibilities

The Receptionist/Administrative Assistant manages front-desk operations, including greeting visitors and handling communications, while providing comprehensive administrative support to the team. Responsibilities also include document preparation, office logistics management, and assisting with project-related data entry in the ERP system.

Requirements

Candidates should have previous receptionist or administrative experience and intermediate proficiency in Microsoft Office Suite. Strong organizational skills, attention to detail, and the ability to handle sensitive information with confidentiality are essential.

Skills

Reception
Administrative support
Microsoft Office Suite
Communication
Multitasking
Attention to detail
Organizational skills
Data entry
Document formatting
Proofreading
Customer service
Office management
Scheduling
ERP systems

Benefits

Medical insurance
Dental insurance
Vision insurance
Employee assistance program
Life insurance
AD&D insurance
LTD insurance
Education assistance program
Health and fitness allowance
Group RRSP program
Employer matching

Visa sponsorship

Not detected in the job text

Keywords

Receptionist
Administrative Assistant
Civil Engineering
Architecture
Planning
Environmental
Survey
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
ERP
Enterprise Resource Planning
Health & Safety
Office Management
Document Control
Proposal Support
Data Accuracy
Facility Management

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