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Added 24 mins ago
AM
Medical Office Assistant
Asperia Medical Clinic
AB · Edmonton, AB
- Other
Medical Office Assistant (Full-Time / Part-Time) – Edmonton, AB
Added 1 hour ago
A
Basin Glacial Waters Assistant Manager
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- Full-time
Comprehensive benefits package (Medical, Vision & Dental) including extended benefits like; Mental Health (up to $5,000/year), Orthodontics (up to $2,500/year), Fertility Drugs and Gender…
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FC
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- Full-time
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Added 6 hours ago
LV
Veterinary Assistant/Receptionist
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Calgary, AB
- Full-time
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Added 10 hours ago
CH
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Covenant Health Canada
AB · Edmonton, AB
- Full-time
Grade XII required with secretarial skills. Medical Terminology required. Two (2) to three (3) years previous reception/secretarial experience required.
Added 12 hours ago
AH
Unit Clerk
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- Part-time
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Added 12 hours ago
AH
Unit Clerk
Alberta Health Services
Olds, AB
- Part-time
…will work with patients and an inter-professional team in the Medical / Surgical, Emergency and Obstetrics whilst demonstrating a professional, positive attitude; and excellent…
Added 13 hours ago
AM
Receptionist/Administrative Assistant
Aplin Martin
Vancouver, BC
- Full-time
The Receptionist/Administrative Assistant is the welcoming face and organizational cornerstone of our Vancouver office, meticulously managing front-desk operations and providing all-around…
Added 14 hours ago
HM
Family Practitioner/General Practitioner
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- Internship
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Added 14 hours ago
HM
Family Practitioner/General Practitioner
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- Full-time
Are you looking to join an established medical practice in a rural setting? Perhaps you AND a colleague would like to set up practices at the same clinic. Or, maybe you’re a husband and…
Added 14 hours ago
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Family Practitioner/General Practitioner
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- Full-time
including a dentist, orthodontist, urologist, pharmacy, and Dynacare Medical Laboratory. This
Added 16 hours ago
SH
Clerk III - Medical Clinic Receptionist
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Baldur, MB
- Full-time
Responsible to the Manager or designate and in consultation with the Medical Clinic healthcare providers, the Medical Clinic Receptionist functions as an essential part of the health care…
Added 16 hours ago
SH
Administrative Secretary 2
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MB · Waterhen, MB
- Full-time
Demonstrated knowledge of medical terminology
Added 16 hours ago
Clerk III - Medical Clinic Receptionist
Winnipeg Regional Health Authority
Baldur, MB
Responsible to the Manager or designate and in consultation with the Medical Clinic healthcare providers, the Medical Clinic Receptionist functions as an essential part of the health care…
Added 16 hours ago
Administrative Secretary 2
Winnipeg Regional Health Authority
MB · Waterhen, MB
Demonstrated knowledge of medical terminology
Added 17 hours ago
NC
Program Assistant – Moose Factory (26-35)
Northern College of Applied Arts and Technology
ON · Moose Factory, ON
- Full-time
Group insurance benefits (medical, dental, life insurance, LTD, etc.); and
Added 17 hours ago
OV
Unit Secretary (CUPE), AMU and Midwifery Outpatient Clinic - Part Time Temporary (Approx. Until October 2027) - Markham Stouffville Hospital
Oak Valley Health
Markham, ON
- Part-time
…successful candidate will be responsible for both clerical and receptionist duties as well as patient…
Added 20 hours ago
NS
Secretary II - Rehabilitation Services
Nova Scotia Health Authority
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- Full-time
Successful completion of a recognized secretarial program and a medical terminology course
Added 21 hours ago
IH
Administrative Services Assistant | Community Services
Interior Health Authority
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- Full-time
…duties, you’ll provide health unit aide support, helping manage medical supply inventories, delivering biologicals, and ensuring equipment and instruments are properly cleaned and…
Added 21 hours ago
IH
Switchboard Operator Registration Clerk
Interior Health Authority
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- Full-time
Added 21 hours ago
VA
Veterinary Receptionist, Island Animal Hospital
VCA Animal Hospitals
Nanaimo, BC
- Internship
At Island Animal Hospital, we welcome a Veterinary Receptionist to join our team. This is an exciting opportunity for an organized, motivated, and empathetic professional to step into an…
Added 23 hours ago
SA
Accommodations Clerk – Patient Registration – Part Time
Sault Area Hospital
Sault Ste. Marie, ON
- Part-time
…census at all times and assign beds according to availability, medical need, insurance coverage and accommodation…
Added 23 hours ago
CH
Coordinateur (e) d'inventaire
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- Full-time
…providing over 70,000 products to healthcare facilities and medical professionals across the…
Added 23 hours ago
SJ
Clinical Support Clerk, Adult Inpatient Mental Health Short Stay Stabilization Unit/Dual Diagnosis Program
St. Joseph's Health Care London
London, ON
- Full-time
…for staffing and payroll. Additional duties include providing receptionist duties, including screening telephone calls, visitors, etc. answering routine inquiries, initiating staffing calls…
Added 1 day ago
Unit Clerk, Preadmission Clinic - Royal Columbian Hospital
Fraser Health
New Westminster, BC
…offices/hospitals, and performing clerical, data entry and receptionist…

Aplin Martin

Receptionist/Administrative Assistant

Vancouver, BC, V6E 2K3, Canada

The salary range for this position is $50,000 to $60,000 per year, commensurate with experience, skillsets, and qualifications. · Full-time

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Job details

Pay: The salary range for this position is $50,000 to $60,000 per year, commensurate with experience, skillsets, and qualifications.
Job type: Full-time
Apply by: Jan 25, 2027
Posting language: English
Posted: Oct 27, 2026

Original job description

About Us
Aplin Martin is a full-service Civil Engineering, Architecture, Planning, Environmental and Survey company, celebrating over 57 years of success in making sustainable communities a reality across Canada. Over the five decades, the Aplin Martin family has grown into a multi-disciplinary firm of around 300 talented and dedicated professionals delivering innovative and practical design solutions, approval strategies, and project management services to our clients in BC, AB, and ON. We are dedicated to nurturing our employees’ growth and development, and providing a supportive environment with a strong emphasis on mentorship and professional development that ensures a rewarding career within our organization.

Position Overview:
The Receptionist/Administrative Assistant is the welcoming face and organizational cornerstone of our Vancouver office, meticulously managing front-desk operations and providing all-around administrative support. This role involves handling all incoming communications, greeting visitors, and ensuring the smooth flow of office logistics whilst also supporting the administrative and document review processes. A commitment to maintaining a professional and efficient environment is essential, alongside a proactive and personable approach to supporting staff and office operations. They will work under the supervision of the Business Group Manager.

Duties and Responsibilities:

Reception

Answer general phone and email inquiries, directing inquiries to the appropriate staff members
Welcome clients, suppliers and visitors in-person in a professional and friendly manner
Administer and prepare incoming/outgoing mail and courier deliveries for distribution
Prepare and organize cheque runs
Arrange and schedule meetings as requested
Manage the shared staff vacation calendar
Assist with organizing office events, such as catered lunches and social events
Order and maintain office stationery, promotional items, and supplies for photocopiers, washrooms, and kitchens
Maintain daily cleanliness of kitchen appliances, sink, garbage and recycling
Ensure professionalism and tidiness of the office spaces, including reception, boardrooms, and kitchens
Liaise with cleaners, building maintenance and other facility contacts
Participate in and support with Health & Safety committee responsibilities
Prepare new hire workstation setups and conduct office tours and team introductions
Assist in preparing regularly scheduled and ad-hoc reports
Provide reception and administrative support to staff members and other teams as needed
Other tasks, errands and projects as assigned for the smooth and efficient running of the office

Administrative Assistant

Generate, format, and proofread professional documents, including proposals, reports, and memos, utilizing word processing, spreadsheet, and database software.
Gathers and utilizes information from different sources and liaises with various stakeholders to support and ensure a timely proposal submission process.
Creates project numbers for Project Managers within the Enterprise Resource Planning (ERP) system
Conducts research and retrieves data on the company ERP system.
Maintains and updates the organizational database to ensure data accuracy and integrity.

Skills and Qualifications:

Previous receptionist or administrative experience, ideally within a professional services firm
Post-secondary education in business, computers, or office management an asset
Intermediate proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Ability to multitask and prioritize workload effectively
Ability to handle sensitive information with a high degree of confidentiality
Strong attention to detail with strong organizational skills
Exceptional interpersonal and communication skills
Positive, self-motivated with a service and team-oriented attitude

Compensation
The salary range for this position is $50,000 to $60,000 per year, commensurate with experience, skillsets, and qualifications.

Benefits & Rewards

Comprehensive health benefits package that includes medical, dental, vision, an employee assistance program, life insurance, AD&D and LTD
Education assistance program
Monthly health & fitness allowance
Group RRSP program & employer matching
Equal opportunities for career growth and advancement within the organization
Fun social, team building events and professional development activities
A culture that supports learning, collaboration, and work-life balance

Aplin Martin is committed to fostering a supportive, diverse, and inclusive work environment where all employees feel valued, respected, and empowered to bring their authentic selves to work. We actively encourage applications from candidates of all backgrounds and identities. If you have any questions about accessibility or require any assistance during the hiring process, please reach out at careers@aplinmartin.com.

Aplin Martin is an equal opportunity employer and welcomes applications from candidates of all backgrounds. We thank all applicants for their interest, but only those selected for an interview will be contacted.

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More about this job

Responsibilities

The Receptionist/Administrative Assistant manages front-desk operations, including greeting visitors and handling communications, while providing comprehensive administrative support to the team. Responsibilities also include document preparation, office logistics management, and assisting with project-related data entry in the ERP system.

Requirements

Candidates should have previous receptionist or administrative experience and intermediate proficiency in Microsoft Office Suite. Strong organizational skills, attention to detail, and the ability to handle sensitive information with confidentiality are essential.

Skills

Reception
Administrative support
Microsoft Office Suite
Communication
Multitasking
Attention to detail
Organizational skills
Data entry
Document formatting
Proofreading
Customer service
Office management
Scheduling
ERP systems

Benefits

Medical insurance
Dental insurance
Vision insurance
Employee assistance program
Life insurance
AD&D insurance
LTD insurance
Education assistance program
Health and fitness allowance
Group RRSP program
Employer matching

Visa sponsorship

Not detected in the job text

Keywords

Receptionist
Administrative Assistant
Civil Engineering
Architecture
Planning
Environmental
Survey
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
ERP
Enterprise Resource Planning
Health & Safety
Office Management
Document Control
Proposal Support
Data Accuracy
Facility Management

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