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Added 8 mins ago
CS
Bilingual Part-Time Receptionist (French and English)
Cogir Senior Living
Orleans, ON · Belcourt Retirement Residence
- Part-time
Added 38 mins ago
Receptionist
Somerset West Community Health Centre
Ottawa, ON
Added 38 mins ago
PA
Receptionist
Pfaff Automotive Partners Inc.
Guelph, ON
- Full-time
Added 53 mins ago
R
Senior Receptionist & Switchboard
Ricoh
Quebec, QC
- Full-time
Added 1 hour ago
AO
Receptionist - Office Assistant
Academy of Leadership Sciences Switzerland
Surrey, BC
- Internship
Added 1 hour ago
IT
Receptionist
Inland Truck & Equipment
Kamloops, BC
- Full-time
Added 1 hour ago
C
Receptionist/Concierge
Chartwell
Vernon, BC
- Part-time
As a Receptionist/Concierge you will perform a variety of accounting functions as well as confidential clerical and receptionist duties associated with the daily operations at the…
Added 2 hours ago
ZA
Part-time Receptionist - Maple Honda
Zanchin Automotive Group
Vaughan, ON
- Part-time
Part-time Receptionist career and employment opportunity await you.
Added 2 hours ago
ZA
Part-time Receptionist - Erin Mills Acura
Zanchin Automotive Group
Mississauga, ON
- Part-time
Part-time Receptionist career and employment opportunity await you.
Added 3 hours ago
D
Receptionist position
dentalcorp
Beaconsfield, QC
- Part-time
Our Beaconsfield Dental Center is currently looking for a dental receptionist to join our team.
Added 3 hours ago
IR
Receptionist/Typist
Interlake-Eastern Regional Health Authority
Arborg, MB
- Full-time
Added 4 hours ago
CH
Part-time- Receptionist - Willowbend Retirement
Claridge Homes
Ottawa, ON
- Part-time
Added 4 hours ago
A
Receptionist
Aplin
Winnipeg, MB
- Full-time
Tammy Boyko and Carlan Wilbon with Aplin are seeking a professional and friendly Receptionist for an immediate temporary role for our downtown Winnipeg client. This role is ideal for…
Added 4 hours ago
C
Receptionist/Concierge
Chartwell
Oakville, ON
- Part-time
Are you a welcoming, detail-oriented professional who thrives in a supportive environment? As a Receptionist/Concierge at Chartwell, you will be the friendly face of our residence and a key…
Added 5 hours ago
LM
Réceptionniste
LASIK MD
Pointe-Claire, QC
- Full-time
Added 5 hours ago
C
Receptionist/Concierge
Chartwell
Thunder Bay, ON
- Part-time
Are you a welcoming, detail-oriented professional who thrives in a supportive environment? As a Receptionist/Concierge at Chartwell, you will be the friendly face of our residence and a key…
Added 5 hours ago
NC
Receptionist
Neighbours Community Homes
Toronto, ON
- Temporary
The Receptionist is responsible for directing all incoming calls and guests, maintaining the reception in a presentable order, arranging couriers, coordinating mailings, opening and closing…
Added 6 hours ago
NC
Receptionist
Neighbours Community Homes
Toronto, ON
- Temporary
The Receptionist is responsible for directing all incoming calls and guests, maintaining the reception in a presentable order, arranging couriers, coordinating mailings, opening and closing…
Added 6 hours ago
Receptionist/Typist
Winnipeg Regional Health Authority
Arborg, MB
Added 20 hours ago
TW
Receptionist
Thrive Wealth Management
Yorkton, SK
- Full-time
Added 1 day ago
IS
Front Desk Receptionist
InVision Staffing Services Inc.
Toronto, ON · Scarborough, ON
- Contract
Added 1 day ago
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Receptionist
HDR
Toronto, ON
- Full-time
Added 2 days ago
TV
Front Desk Receptionist
The View Dental Canada
Toronto, ON
- Full-time
We are seeking a friendly, organized, and professional Front Desk Receptionist to serve as the first point of contact for our patients. This role plays a key part in
Added 2 days ago
AM
Receptionist/Administrative Assistant
Aplin Martin
Vancouver, BC
- Full-time
Added 2 days ago
CS
Receptionist - Part-time
Cogir Senior Living
Milton, ON · Birkdale Place
- Part-time

Aplin Martin

Receptionist/Administrative Assistant

Vancouver, BC, V6E 2K3, Canada

The salary range for this position is $50,000 to $60,000 per year, commensurate with experience, skillsets, and qualifications. · Full-time

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Job details

Pay: The salary range for this position is $50,000 to $60,000 per year, commensurate with experience, skillsets, and qualifications.
Job type: Full-time
Apply by: Jan 25, 2027
Posting language: English
Posted: Oct 27, 2026

Original job description

About Us
Aplin Martin is a full-service Civil Engineering, Architecture, Planning, Environmental and Survey company, celebrating over 57 years of success in making sustainable communities a reality across Canada. Over the five decades, the Aplin Martin family has grown into a multi-disciplinary firm of around 300 talented and dedicated professionals delivering innovative and practical design solutions, approval strategies, and project management services to our clients in BC, AB, and ON. We are dedicated to nurturing our employees’ growth and development, and providing a supportive environment with a strong emphasis on mentorship and professional development that ensures a rewarding career within our organization.

Position Overview:
The Receptionist/Administrative Assistant is the welcoming face and organizational cornerstone of our Vancouver office, meticulously managing front-desk operations and providing all-around administrative support. This role involves handling all incoming communications, greeting visitors, and ensuring the smooth flow of office logistics whilst also supporting the administrative and document review processes. A commitment to maintaining a professional and efficient environment is essential, alongside a proactive and personable approach to supporting staff and office operations. They will work under the supervision of the Business Group Manager.

Duties and Responsibilities:

Reception

Answer general phone and email inquiries, directing inquiries to the appropriate staff members
Welcome clients, suppliers and visitors in-person in a professional and friendly manner
Administer and prepare incoming/outgoing mail and courier deliveries for distribution
Prepare and organize cheque runs
Arrange and schedule meetings as requested
Manage the shared staff vacation calendar
Assist with organizing office events, such as catered lunches and social events
Order and maintain office stationery, promotional items, and supplies for photocopiers, washrooms, and kitchens
Maintain daily cleanliness of kitchen appliances, sink, garbage and recycling
Ensure professionalism and tidiness of the office spaces, including reception, boardrooms, and kitchens
Liaise with cleaners, building maintenance and other facility contacts
Participate in and support with Health & Safety committee responsibilities
Prepare new hire workstation setups and conduct office tours and team introductions
Assist in preparing regularly scheduled and ad-hoc reports
Provide reception and administrative support to staff members and other teams as needed
Other tasks, errands and projects as assigned for the smooth and efficient running of the office

Administrative Assistant

Generate, format, and proofread professional documents, including proposals, reports, and memos, utilizing word processing, spreadsheet, and database software.
Gathers and utilizes information from different sources and liaises with various stakeholders to support and ensure a timely proposal submission process.
Creates project numbers for Project Managers within the Enterprise Resource Planning (ERP) system
Conducts research and retrieves data on the company ERP system.
Maintains and updates the organizational database to ensure data accuracy and integrity.

Skills and Qualifications:

Previous receptionist or administrative experience, ideally within a professional services firm
Post-secondary education in business, computers, or office management an asset
Intermediate proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Ability to multitask and prioritize workload effectively
Ability to handle sensitive information with a high degree of confidentiality
Strong attention to detail with strong organizational skills
Exceptional interpersonal and communication skills
Positive, self-motivated with a service and team-oriented attitude

Compensation
The salary range for this position is $50,000 to $60,000 per year, commensurate with experience, skillsets, and qualifications.

Benefits & Rewards

Comprehensive health benefits package that includes medical, dental, vision, an employee assistance program, life insurance, AD&D and LTD
Education assistance program
Monthly health & fitness allowance
Group RRSP program & employer matching
Equal opportunities for career growth and advancement within the organization
Fun social, team building events and professional development activities
A culture that supports learning, collaboration, and work-life balance

Aplin Martin is committed to fostering a supportive, diverse, and inclusive work environment where all employees feel valued, respected, and empowered to bring their authentic selves to work. We actively encourage applications from candidates of all backgrounds and identities. If you have any questions about accessibility or require any assistance during the hiring process, please reach out at careers@aplinmartin.com.

Aplin Martin is an equal opportunity employer and welcomes applications from candidates of all backgrounds. We thank all applicants for their interest, but only those selected for an interview will be contacted.

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More about this job

Responsibilities

The Receptionist/Administrative Assistant manages front-desk operations, including greeting visitors and handling communications, while providing comprehensive administrative support to the team. Responsibilities also include document preparation, office logistics management, and assisting with project-related data entry in the ERP system.

Requirements

Candidates should have previous receptionist or administrative experience and intermediate proficiency in Microsoft Office Suite. Strong organizational skills, attention to detail, and the ability to handle sensitive information with confidentiality are essential.

Skills

Reception
Administrative support
Microsoft Office Suite
Communication
Multitasking
Attention to detail
Organizational skills
Data entry
Document formatting
Proofreading
Customer service
Office management
Scheduling
ERP systems

Benefits

Medical insurance
Dental insurance
Vision insurance
Employee assistance program
Life insurance
AD&D insurance
LTD insurance
Education assistance program
Health and fitness allowance
Group RRSP program
Employer matching

Visa sponsorship

Not detected in the job text

Keywords

Receptionist
Administrative Assistant
Civil Engineering
Architecture
Planning
Environmental
Survey
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
ERP
Enterprise Resource Planning
Health & Safety
Office Management
Document Control
Proposal Support
Data Accuracy
Facility Management

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