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Aplin Martin

Senior Contract Administrator

Surrey, BC, V3T 5X3, Canada

Pay: The salary range for this position is $90,000 to $120,000 per year, commensurate with experience, skillsets, and qualifications.
Job type: Full-time
Apply by: Dec 23, 2026
Posting language: English
Posted: Sep 24, 2026

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Original job description

About Us
Aplin Martin is a full-service Civil Engineering, Architecture, Planning, Environmental and Survey company, celebrating over 57 years of success in making sustainable communities a reality across Canada. Over the five decades, the Aplin Martin family has grown into a multi-disciplinary firm of around 300 talented and dedicated professionals delivering innovative and practical design solutions, approval strategies, and project management services to our clients in BC, AB, and ON. We are dedicated to nurturing our employees’ growth and development, and providing a supportive environment with a strong emphasis on mentorship and professional development that ensures a rewarding career within our organization.

The Opportunity
As a Senior Contract Administrator your primary obligations will be to direct activities related to contract and construction administration including field reviews, change orders, payment processing, ensuring compliance with applicable standards and regulations, and coordinating with third party utility agencies, municipal staff, and contractor senior staff. Internally, you will be required to liaise with multiple Project Managers, Design staff, and Inspectors on a variety of projects. This role will have a focus on high profile projects and mentorship of Inspectors and Contract Administrators.

Duties and Responsibilities:

Take a leadership role in the development and mentorship of other Construction Services Department members.
Coordinate effectively with Project Managers, Engineers, Designers, Inspectors, and other staff as required.
Assist the Project Team with preparation of project budgets related to Construction Services.
Accumulate, evaluate and present feedback information related to errors and omissions in construction documents and troubleshoots minor construction issues.
Present information related to major construction issues to Project Manager / Engineer-of-Record.
Maintain regular communication with Project Managers and Clients regarding project status, site issues and project quality, and resolve issues as required.
Participate in project status meetings.
Conduct on-site observations, prepare reports, conduct meetings, and make document interpretations to resolve construction administration issues in a timely manner.
Coordinate with Project Team to ensure project completion in compliance with contract documents and applicable regulatory requirements.
Cooperate with and assist Project Managers with Client relations related to construction and contract administration.
Provide timely responses to all parties as needed to ensure completion of the works.
Evaluate Contractor performance to ensure project deliverables & quality standards are achieved.
Conduct pre-construction meetings.
Review shop drawings, manuals, guarantees, bonds and other project and post-construction submittals for approval and dispositions.
Assemble and verify construction contract change order information for approval by Project Manager and Owner.
Review and process contractor payment requests for preparation of Certificate of Payment.
Prepare letters of reduction of municipal securities.
Take a leadership role in maintaining favourable working relations with Municipal, Client and Contractor representatives.
Any other duties, as assigned.

Skills and Qualifications:

Minimum 10 years of experience within the civil engineering field barring special exemption granted by combined approval from the Business Group Manager, Manager, People & Culture, and Operations Administrator.
Registered as either a MMCD CCA, AScT, C.E.T., C.Tech., P.Tech., P.L.Eng., or a P.Eng. within the Province of work (or approved equivalent).
A formal course in Contract Administration (confirm locally available and eligible options with your Branch Manager).
Valid Driver’s License. This position requires use of personal vehicle in good working order to be used occasionally for business use, for which there is reimbursement;
Excellent interpersonal and communication skills.
Strong leadership skills.
Professional and positive attitude.
Creative problem solving skills.
Ability to work simultaneously on several different projects and with multiple internal Project Team members.
Ability to manage time effectively and meet deadline commitments.
Knowledgeable in tender preparation and construction administration.
Knowledgeable in applicable local municipal construction standards and specifications.
Computer skills including Word, Excel, PDF markup tools, and standard Windows applications.
Familiarity with sewer, water main, and road construction materials, methods and construction processes.
Experience in project planning, risk management, cost management, schedule management and preparation/administration of contract documents.

Compensation
The salary range for this position is $90,000 to $120,000 per year, commensurate with experience, skillsets, and qualifications.

Benefits & Rewards

Comprehensive health benefits package that includes medical, dental, vision, an employee assistance program, life insurance, AD&D and LTD
Education assistance program
Monthly health & fitness allowance
Group RRSP program & employer matching
Flexible working arrangements
Equal opportunities for career growth and advancement within the organization
Fun social, team building events and professional development activities
A Culture that supports learning, collaboration, and work-life balance

Aplin Martin is committed to fostering a supportive, diverse, and inclusive work environment where all employees feel valued, respected, and empowered to bring their authentic selves to work. We actively encourage applications from candidates of all backgrounds and identities. If you have any questions about accessibility or require any assistance during the hiring process, please reach out at careers@aplinmartin.com.

Aplin Martin is an equal opportunity employer and welcomes applications from candidates of all backgrounds. We thank all applicants for their interest, but only those selected for an interview will be contacted.

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More about this job

Responsibilities

The Senior Contract Administrator directs construction administration activities, including field reviews, payment processing, and change order management. They also provide leadership and mentorship to department members while maintaining relationships with municipal, client, and contractor representatives.

Requirements

Candidates must have a minimum of 10 years of experience in civil engineering and hold a relevant professional registration such as P.Eng., AScT, or C.E.T. A valid driver's license and proficiency in construction standards and contract administration are also required.

Skills

Contract administration
Construction administration
Leadership
Mentorship
Project management
Budgeting
Site inspection
Change order management
Payment processing
Regulatory compliance
Shop drawing review
Interpersonal skills
Problem solving
Time management
Tender preparation
Civil engineering

Benefits

Medical insurance
Dental insurance
Vision insurance
Employee assistance program
Life insurance
AD&D insurance
LTD insurance
Education assistance program
Monthly health & fitness allowance
Group RRSP program
Employer matching
Flexible working arrangements

Visa sponsorship

Not detected in the job text

Keywords

Civil Engineering
Contract Administration
Construction Administration
Field Reviews
Change Orders
Payment Processing
Project Management
Mentorship
MMCD
AScT
C.E.T.
P.Eng.
Tender Preparation
Shop Drawings
Municipal Standards
Risk Management
Cost Management
Schedule Management
Sewer Construction
Water Main Construction
Road Construction
Microsoft Word
Microsoft Excel
PDF Markup Tools
Construction Documents

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