Administrative Assistant
- Winnipeg, MB, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Posting language
- English
- Posted
Original job description
Our client, one of Winnipeg's largest property management firms, has partnered with Stacey Danley at Aplin on the search for an Administrative Assistant to join their established team. The successful candidate will manage the reception desk while providing support with accounting administration.
Responsibilities:
At Aplin - together with our brands CompuStaff, Impact Recruitment, and Vantix Systems - we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers. Accommodation is available upon request throughout all stages of the recruitment process.
Responsibilities:
- Answer the switchboard and forward calls as necessary.
- Greet visitors and direct them as required.
- Manage all incoming and outgoing mail, parcels, and deliveries.
- Monitor inventory and order office supplies.
- Administer the employee appreciation program.
- Collect, analyze, and verify bills for payment and cheque requests.
- Prepare bank deposits and daily cash deposits.
- Manage accounts receivable and miscellaneous invoicing.
- Sort, code, and enter bills for payment.
- Correspond with vendors and respond to enquiries.
- Reconcile monthly statements.
- Process employee expenses for reimbursement.
- Perform other duties as assigned.
- Previous experience in an administrative, reception, or office support role.
- Basic accounting or bookkeeping experience, including accounts payable, accounts receivable, invoicing, or reconciliations.
- Strong organizational skills and attention to detail, with the ability to manage multiple priorities.
- Excellent communication and interpersonal skills, with a professional and customer-focused approach.
- Proficiency with Microsoft Office, including Outlook and Excel.
- Comfortable working with financial information and handling confidential records.
- A proactive, dependable team player who takes pride in maintaining an organized and welcoming office environment.
At Aplin - together with our brands CompuStaff, Impact Recruitment, and Vantix Systems - we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers. Accommodation is available upon request throughout all stages of the recruitment process.
More about this job
Responsibilities
Manage the reception desk, including answering calls, greeting visitors, handling mail and deliveries, and maintaining office supplies. Provide accounting administration by processing bills, deposits, invoices, receivables, vendor enquiries, monthly reconciliations, and employee expense reimbursements.
Requirements
Previous experience in an administrative, reception, or office support role is sought, along with basic accounting or bookkeeping experience. Candidates should have strong organizational, communication, and interpersonal skills, Microsoft Office proficiency, attention to detail, and the ability to handle confidential financial information.
Skills
- Reception
- Administrative Support
- Accounts Payable
- Accounts Receivable
- Bookkeeping
- Invoicing
- Bank Deposits
- Reconciliation
- Vendor Correspondence
- Microsoft Office
- Microsoft Outlook
- Microsoft Excel
- Organization
- Attention To Detail
- Communication
- Customer Service
Visa sponsorship
Not detected in the job text
Hiring contact
Stacey Danley
Categories
- Administrative
- Finance & Accounting
- Customer Service & Support
Keywords
- Property Management
- Reception Desk
- Switchboard
- Visitor Management
- Mail Handling
- Office Supplies
- Employee Appreciation Program
- Accounting Administration
- Accounts Payable
- Accounts Receivable
- Bookkeeping
- Bills Processing
- Cheque Requests
- Bank Deposits
- Cash Deposits
- Invoicing
- Vendor Correspondence
- Statement Reconciliation
- Expense Reimbursement
- Microsoft Office
- Microsoft Outlook
- Microsoft Excel
- Confidential Records
- Customer Service