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Aplin

Administrative Assistant

Winnipeg, MB, Canada

Full-time

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Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 25, 2026
Posting language: English
Posted: Oct 26, 2026

Original job description

Our client, one of Winnipeg's largest property management firms, has partnered with Stacey Danley at Aplin on the search for an Administrative Assistant to join their established team. The successful candidate will manage the reception desk while providing support with accounting administration.

Responsibilities:

Answer the switchboard and forward calls as necessary.
Greet visitors and direct them as required.
Manage all incoming and outgoing mail, parcels, and deliveries.
Monitor inventory and order office supplies.
Administer the employee appreciation program.
Collect, analyze, and verify bills for payment and cheque requests.
Prepare bank deposits and daily cash deposits.
Manage accounts receivable and miscellaneous invoicing.
Sort, code, and enter bills for payment.
Correspond with vendors and respond to enquiries.
Reconcile monthly statements.
Process employee expenses for reimbursement.
Perform other duties as assigned.

Ideal Qualifications:

Previous experience in an administrative, reception, or office support role.
Basic accounting or bookkeeping experience, including accounts payable, accounts receivable, invoicing, or reconciliations.
Strong organizational skills and attention to detail, with the ability to manage multiple priorities.
Excellent communication and interpersonal skills, with a professional and customer-focused approach.
Proficiency with Microsoft Office, including Outlook and Excel.
Comfortable working with financial information and handling confidential records.
A proactive, dependable team player who takes pride in maintaining an organized and welcoming office environment.

If you are an organized and service-oriented professional who enjoys a varied administrative role with a combination of front-desk responsibilities and accounting support, we encourage you to apply!

At Aplin - together with our brands CompuStaff, Impact Recruitment, and Vantix Systems - we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers. Accommodation is available upon request throughout all stages of the recruitment process.

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More about this job

Responsibilities

Manage the reception desk, including answering calls, greeting visitors, handling mail and deliveries, and maintaining office supplies. Provide accounting administration by processing bills, deposits, invoices, receivables, vendor enquiries, monthly reconciliations, and employee expense reimbursements.

Requirements

Previous experience in an administrative, reception, or office support role is sought, along with basic accounting or bookkeeping experience. Candidates should have strong organizational, communication, and interpersonal skills, Microsoft Office proficiency, attention to detail, and the ability to handle confidential financial information.

Skills

Reception
Administrative Support
Accounts Payable
Accounts Receivable
Bookkeeping
Invoicing
Bank Deposits
Reconciliation
Vendor Correspondence
Microsoft Office
Microsoft Outlook
Microsoft Excel
Organization
Attention To Detail
Communication
Customer Service

Visa sponsorship

Not detected in the job text

Hiring contact

Stacey Danley

Keywords

Property Management
Reception Desk
Switchboard
Visitor Management
Mail Handling
Office Supplies
Employee Appreciation Program
Accounting Administration
Accounts Payable
Accounts Receivable
Bookkeeping
Bills Processing
Cheque Requests
Bank Deposits
Cash Deposits
Invoicing
Vendor Correspondence
Statement Reconciliation
Expense Reimbursement
Microsoft Office
Microsoft Outlook
Microsoft Excel
Confidential Records
Customer Service

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