Administrative Coordinator
- AB, Canada
- Edmonton, AB, Canada
Contract
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Job details
- Job type
- Contract
- Apply by
- Experience
- 3–5 years of experience in administrative coordination, senior administration, governance, executive support, or project coordination.
- Working hours
- 30 hours per week
- Posting language
- English
- Posted
Original job description
We are seeking an experienced and highly organized Administrative Coordinator to support a busy, professional organization. This role is ideal for someone who enjoys variety, takes initiative, and thrives in a position that combines senior-level administration, project coordination, and stakeholder support.
Working closely with leadership, committees, and physician groups, you will play an important role in keeping daily operations organized, coordinating projects, and ensuring priorities and deliverables stay on track.
This is a 4 month contract starting immediately. It will be a hybrid work model in SW Edmonton. 30 hours per week required.
What You'll Do
Working closely with leadership, committees, and physician groups, you will play an important role in keeping daily operations organized, coordinating projects, and ensuring priorities and deliverables stay on track.
This is a 4 month contract starting immediately. It will be a hybrid work model in SW Edmonton. 30 hours per week required.
What You'll Do
- Coordinate daily administrative activities, schedules, meetings, and competing priorities.
- Organize committee and leadership meetings, including agendas, materials, minutes, and follow-up on action items.
- Provide administrative and operational support to senior leadership, physician groups, and key stakeholders.
- Coordinate projects, track timelines and deliverables, and ensure timely follow-through.
- Prepare correspondence, reports, presentations, and other professional documents.
- Maintain accurate records, documentation, procedures, and tracking systems.
- Assist with budget tracking, invoices, expenses, reconciliations, and financial administration.
- Identify opportunities to improve administrative processes, workflows, and efficiencies.
- Act as a key point of contact for internal and external stakeholders, ensuring professional and timely communication.
- Handle confidential and sensitive information with professionalism and discretion.
- 3–5 years of experience in administrative coordination, senior administration, governance, executive support, or project coordination.
- Post-secondary education in business administration, communications, project management, or a related field; equivalent experience will be considered.
- Strong organizational skills with the ability to manage multiple priorities independently.
- Experience coordinating meetings, preparing agendas and minutes, and supporting leadership teams or committees.
- Excellent written and verbal communication skills.
- Strong Microsoft 365 skills and the ability to learn new systems quickly.
- A proactive, resourceful approach with strong attention to detail and follow-through.
- Professionalism, sound judgment, and confidence working with senior stakeholders.
- Experience in healthcare, nonprofit, professional associations, or member-based organizations is an asset.
- Experience with governance processes, budgets, or project coordination is an asset.
More about this job
Responsibilities
Coordinate daily administrative operations, schedules, leadership and committee meetings, and project timelines while supporting senior leaders, physician groups, and other stakeholders. Prepare professional documents, maintain records, assist with financial administration, improve workflows, and handle sensitive information discreetly.
Requirements
Applicants should have 3–5 years of experience in administrative coordination, senior administration, governance, executive support, or project coordination, along with post-secondary education in a related field or equivalent experience. Strong organization, meeting coordination, communication, Microsoft 365, attention to detail, initiative, and professionalism are required; healthcare or nonprofit experience and governance, budget, or project coordination experience are assets.
Skills
- Administrative Coordination
- Senior-Level Administration
- Project Coordination
- Meeting Coordination
- Schedule Management
- Stakeholder Support
- Written and Verbal Communication
- Microsoft 365
- Records Management
- Budget Tracking
- Invoice and Expense Administration
- Process Improvement
- Confidentiality
- Attention to Detail
- Follow-Through
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Management & Leadership
- Healthcare
- Finance & Accounting
Keywords
- Administrative Coordination
- Senior Administration
- Executive Support
- Project Coordination
- Governance
- Committee Meetings
- Leadership Support
- Physician Groups
- Stakeholder Communication
- Meeting Agendas
- Meeting Minutes
- Action Items
- Project Timelines
- Deliverables Tracking
- Professional Correspondence
- Reports
- Presentations
- Records Management
- Procedures
- Microsoft 365
- Budget Tracking
- Invoices
- Expenses
- Reconciliations
- Financial Administration
- Process Improvement
- Confidential Information
- Healthcare
- Nonprofit Organizations
- Professional Associations