Jobs in Canada

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Added 1 min ago
MD
Multimedia Specialist - Communications Specialist 2
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Work Shift/Work Hours: Day Shift
Added 1 min ago
T
Personal Banking Associate
TD
Toronto, ON
- Full-time
A self-starter who works independently in a dynamic work environment through strong administration, organizational, planning and time management skills
Added 1 min ago
WM
Travel Coordinator
WB Melback
Haileybury, ON
- Full-time
College diploma or equivalent in Business Administration, Travel & Tourism, or related field preferred
Added 1 min ago
KL
Registered Practical Nurse Casual
Kindera Living
Burlington, ON
- Part-time
Added 15 mins ago
LH
Physiotherapist
Lifemark Health Group
Richmond, BC
- $85,597 to $125,543 CAD / year
- Full-time
Centralized support so you can focus on care, not administration.
Added 15 mins ago
LH
PHYT-Physiotherapist
Lifemark Health Group
Burnaby, BC
- Full-time
Centralized support so you can focus on care, not administration.
Added 15 mins ago
C
Senior Data Center Technician
Collabera
Montreal, QC
- $80,000 to $90,000 CAD / year
- Full-time
Added 15 mins ago
C/
Manager, Service Delivery / Gestionnaire, Prestation de services
CATSA / ACSTA
Vancouver, BC
- $89,056 to $111,320 CAD / year
- Full-time
To qualify for the position, you must have:
Added 15 mins ago
MR
Project Coordinator (Civil Construction)
Maple Reinders
Kelowna, BC
- $80,000 to $90,000 CAD / year
- Full-time
Assisting in preparing budgets and construction schedules, setting up project administration files
Added 15 mins ago
SN
Account Specialist
SIGNARAMA Newmarket
Newmarket, ON
- Full-time
…resolving issues, and supporting billing and basic financial administration related to accounts. The role also includes identifying opportunities to expand client relationships and…
Added 15 mins ago
A
Administrative Coordinator
Aplin
AB · Edmonton, AB
- Contract
…initiative, and thrives in a position that combines senior-level administration, project coordination, and stakeholder…
Added 15 mins ago
NF
People Services Specialist
New Flyer
Winnipeg, MB
- Full-time
…selection, employee and labour relations, HR policy and program administration, performance management, and employee engagement…
Added 15 mins ago
MH
Data Platform Developer
Manitoba Hydro
Winnipeg, MB
- Full-time
Lead the implementation, configuration, integration, administration, and ongoing support of Manitoba Hydro's Enterprise Data & Analytics Platform, including data management and data…
Added 15 mins ago
A
Procurement Contract Specialist
Airswift
Calgary, AB
- Contract
A four-year university degree in Supply Chain Management, Economics, Commerce, Finance, or Business Administration is preferred but not required. Equivalent experience will be considered.
Added 15 mins ago
MR
Mechanical Project Coordinator - Civil Construction
Maple Reinders
Charlottetown, PE
- $70,000 to $90,000 CAD / year
- Full-time
Assisting in preparing budgets and construction schedules, setting up project administration files
Added 15 mins ago
CO
Safety Auditor
City of Calgary
Calgary, AB
- $48.54 to $64.88 CAD / hour
- Full-time
A degree in a relevant field such as Occupational Health and Safety, Science, Engineering, Business Administration or a related field and at least 5 years of related experience.
Added 15 mins ago
MR
Project Coordinator (Civil Construction)
Maple Reinders
Burnaby, BC
- $80,000 to $90,000 CAD / year
- Full-time
Assisting in preparing budgets and construction schedules, setting up project administration files
Added 15 mins ago
FB
Assistant Produce Manager
Farm Boy Inc.
Kingston, ON
- $21.5 CAD / hour
- Full-time
Added 15 mins ago
O
Pension Benefits Consultant
OPTrust
Toronto, ON
- Contract
Added 15 mins ago
PQ
Senior Private Client Associate
Prime Quadrant
Toronto, ON
- $80,000 to $100,000 CAD / year
- Full-time
…supporting client relationships, portfolio management, investment administration, and cash management activities for U.S.-based client families. Working closely with Advisors and Senior…
Added 15 mins ago
FB
Assistant Meat Manager
Farm Boy Inc.
Kingston, ON
- $21.5 CAD / hour
- Full-time
Added 15 mins ago
FB
Assistant Grocery Manager
Farm Boy Inc.
Kingston, ON
- $21.5 CAD / hour
- Full-time
Added 16 mins ago
H
Home Care Scheduler
HealthCareersInSask.ca
Humboldt, SK
- Part-time
Added 16 mins ago
SS
Personal Support Worker | Permanent Part-Time Evening 3rd Floor
Sienna Senior Living
Toronto, ON
- Part-time
Added 16 mins ago
GM
Senior Program Lead, Client Integration
G MASS
Remote, Canada
- Contract
- Remote
G MASS Consulting are partnered with a leading global fund administration and alternative asset services provider, as they seek a Senior Program Lead to join their North American Client…

Aplin

Administrative Coordinator

AB, Canada
Edmonton, AB, Canada

Contract

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Contract
Apply by: Dec 10, 2026
Experience: 3–5 years of experience in administrative coordination, senior administration, governance, executive support, or project coordination.
Working hours: 30 hours per week
Posting language: English
Posted: Nov 10, 2026

Original job description

We are seeking an experienced and highly organized Administrative Coordinator to support a busy, professional organization. This role is ideal for someone who enjoys variety, takes initiative, and thrives in a position that combines senior-level administration, project coordination, and stakeholder support.
Working closely with leadership, committees, and physician groups, you will play an important role in keeping daily operations organized, coordinating projects, and ensuring priorities and deliverables stay on track.

This is a 4 month contract starting immediately. It will be a hybrid work model in SW Edmonton. 30 hours per week required.

What You'll Do

Coordinate daily administrative activities, schedules, meetings, and competing priorities.
Organize committee and leadership meetings, including agendas, materials, minutes, and follow-up on action items.
Provide administrative and operational support to senior leadership, physician groups, and key stakeholders.
Coordinate projects, track timelines and deliverables, and ensure timely follow-through.
Prepare correspondence, reports, presentations, and other professional documents.
Maintain accurate records, documentation, procedures, and tracking systems.
Assist with budget tracking, invoices, expenses, reconciliations, and financial administration.
Identify opportunities to improve administrative processes, workflows, and efficiencies.
Act as a key point of contact for internal and external stakeholders, ensuring professional and timely communication.
Handle confidential and sensitive information with professionalism and discretion.

What We're Looking For

3–5 years of experience in administrative coordination, senior administration, governance, executive support, or project coordination.
Post-secondary education in business administration, communications, project management, or a related field; equivalent experience will be considered.
Strong organizational skills with the ability to manage multiple priorities independently.
Experience coordinating meetings, preparing agendas and minutes, and supporting leadership teams or committees.
Excellent written and verbal communication skills.
Strong Microsoft 365 skills and the ability to learn new systems quickly.
A proactive, resourceful approach with strong attention to detail and follow-through.
Professionalism, sound judgment, and confidence working with senior stakeholders.
Experience in healthcare, nonprofit, professional associations, or member-based organizations is an asset.
Experience with governance processes, budgets, or project coordination is an asset.

At Aplin - together with our brands CompuStaff, Impact Recruitment, and Vantix Systems - we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers. Accommodation is available upon request throughout all stages of the recruitment process.

Apply on LinkedIn About employer

More about this job

Responsibilities

Coordinate daily administrative operations, schedules, leadership and committee meetings, and project timelines while supporting senior leaders, physician groups, and other stakeholders. Prepare professional documents, maintain records, assist with financial administration, improve workflows, and handle sensitive information discreetly.

Requirements

Applicants should have 3–5 years of experience in administrative coordination, senior administration, governance, executive support, or project coordination, along with post-secondary education in a related field or equivalent experience. Strong organization, meeting coordination, communication, Microsoft 365, attention to detail, initiative, and professionalism are required; healthcare or nonprofit experience and governance, budget, or project coordination experience are assets.

Skills

Administrative Coordination
Senior-Level Administration
Project Coordination
Meeting Coordination
Schedule Management
Stakeholder Support
Written and Verbal Communication
Microsoft 365
Records Management
Budget Tracking
Invoice and Expense Administration
Process Improvement
Confidentiality
Attention to Detail
Follow-Through

Visa sponsorship

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Keywords

Administrative Coordination
Senior Administration
Executive Support
Project Coordination
Governance
Committee Meetings
Leadership Support
Physician Groups
Stakeholder Communication
Meeting Agendas
Meeting Minutes
Action Items
Project Timelines
Deliverables Tracking
Professional Correspondence
Reports
Presentations
Records Management
Procedures
Microsoft 365
Budget Tracking
Invoices
Expenses
Reconciliations
Financial Administration
Process Improvement
Confidential Information
Healthcare
Nonprofit Organizations
Professional Associations

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Work requirements

Jobs in Canada