Jobs in Canada

25+ jobs

Group jobs by employerEmail me new jobs Save this search

Added 11 mins ago
T
Personal Banking Associate
TD
Toronto, ON
- Full-time
…you love working with customers and helping them with their financial needs? We are seeking a Personal Banking Associate for our branch office who can guide customers to the appropriate…
Added 11 mins ago
P
Director of Finance
Pontosense
Kitchener, ON
- Full-time
Added 25 mins ago
A
Administrative Coordinator
Aplin
AB · Edmonton, AB
- Contract
Assist with budget tracking, invoices, expenses, reconciliations, and financial administration.
Added 25 mins ago
RH
Accounting Services Manager
Robert Half
Waterloo, ON
- $85,000 to $100,000 CAD / year
- Full-time
Administer bookkeeping, financial reporting, and preparation of management reports for a range of clients.
Added 25 mins ago
P
Director of Finance
Pontosense
Waterloo, ON
- Full-time
Added 25 mins ago
PW
Station Manager– Freight Forwarding
Priority Worldwide
Pointe-Claire, QC
- Full-time
Work with accounting and corporate management on financial reporting, budgeting, and station objectives.
Added 25 mins ago
PQ
Senior Private Client Associate
Prime Quadrant
Toronto, ON
- $80,000 to $100,000 CAD / year
- Full-time
…for the future and assist them across the full range of their financial, social, and human capital…
Added 25 mins ago
GM
Senior Program Lead, Client Integration
G MASS
Remote, Canada
- Contract
- Remote
7+ years in the financial services industry, including 5+ years of project or program management and 3+ years of client services within asset management.
Added 25 mins ago
GM
Senior Program Lead, Client Integration
G MASS
Remote, Canada
- Contract
- Remote
7+ years in the financial services industry, including 5+ years of project or program management and 3+ years of client services within asset management.
Added 25 mins ago
Life Cycle Engineering Lead (Nuclear Equipment)
BWXT
Cambridge, ON
Experience with Engineering Change Control processes, project management principles, and basic financial concepts is an asset.
Added 40 mins ago
W
Manager, Service Desk
Wellington-Altus
Winnipeg, MB
- Full-time
Our organization: Founded in 2017, Wellington-Altus Financial (Wellington-Altus) is the parent company to Wellington-Altus Private Counsel Inc., Wellington-Altus USA Inc., Wellington-Altus…
Added 40 mins ago
DD
Accountant
Dominion Dynamics
Canada
- Full-time
Drive month-end close: post transactions, complete all account reconciliations and prepare financial statements for the Head of Finance.
Added 40 mins ago
Senior Manager, Global Direct Procurement
HelloFresh
Toronto, ON
Added 55 mins ago
PQ
Product Enablement, Adoption & Communications Lead
Prime Quadrant
Toronto, ON
- $105,000 to $130,000 CAD / year
- Full-time
…for the future and assist them across the full range of their financial, social, and human capital…
Added 55 mins ago
ER
Finance Process Improvement Leader
Engage Recruitment
Toronto, ON
- $120,000 to $150,000 CAD / year
- Full-time
…Finance SME and guide our Finance teams (Corporate Accounting, Financial Reporting, FP&A, Actuarial, etc.) on process improvement projects, ensuring they have proper internal controls in…
Added 55 mins ago
J
Head of Finance - R&D
Jobgether
Canada
- Full-time
As Head of Finance – R&D, you will take strategic ownership of the financial infrastructure, treasury operations, and banking ecosystem supporting fast-growing international technology…
Added 55 mins ago
BL
commercial law legal assistant
BOYNECLARKE LLP
Dartmouth, NS
- Full-time
Added 55 mins ago
GM
Senior Program Lead, Client Integration
G MASS Consulting
Halifax, NS
- Contract
7+ years in the financial services industry, including 5+ years of project or program management and 3+ years of client services within asset management.
Added 55 mins ago
YI
Lease Administration Manager
YM INC.
Toronto, ON
- Full-time
…consistency in lease agreements while mitigating legal and financial risk. Reporting to the VP Finance, the Manager serves as the subject matter expert on commercial lease terms, and…
Added 55 mins ago
GM
Senior Program Lead, Client Integration
G MASS Consulting
Toronto, ON
- Contract
7+ years in the financial services industry, including 5+ years of project or program management and 3+ years of client services within asset management.
Added 56 mins ago
Director, Finance
WF Group Inc.
Kitchener, ON
The Director, Finance leads the day-to-day operations of the Finance function - financial planning & analysis, accounting, treasury, reporting, and controls - ensuring the organization's…
Added 1 hour ago
PH
Accounts Receivable Clerk
Provincial Health Services Authority
Prince George, BC
- Full-time
Added 1 hour ago
UO
Senior Project Officer
University of Victoria
Victoria, BC
- Full-time
…Senior Project Officer provides strategic project management, financial planning, and advisory services in support of major research infrastructure initiatives at the University of…
Added 1 hour ago
TO
Director of Financial Services / Treasurer
Township of Ramara
ON · Ramara, ON
- Full-time
From the same category : financial administration
Added 1 hour ago
PH
Lead Clerk, Accounts Receivable RCH
Provincial Health Services Authority
New Westminster, BC
- Full-time
Records and reports statistical and financial information related to accounts receivable to the supervisor

Aplin

Administrative Coordinator

AB, Canada
Edmonton, AB, Canada

Contract

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Contract
Apply by: Dec 10, 2026
Experience: 3–5 years of experience in administrative coordination, senior administration, governance, executive support, or project coordination.
Working hours: 30 hours per week
Posting language: English
Posted: Nov 10, 2026

Original job description

We are seeking an experienced and highly organized Administrative Coordinator to support a busy, professional organization. This role is ideal for someone who enjoys variety, takes initiative, and thrives in a position that combines senior-level administration, project coordination, and stakeholder support.
Working closely with leadership, committees, and physician groups, you will play an important role in keeping daily operations organized, coordinating projects, and ensuring priorities and deliverables stay on track.

This is a 4 month contract starting immediately. It will be a hybrid work model in SW Edmonton. 30 hours per week required.

What You'll Do

Coordinate daily administrative activities, schedules, meetings, and competing priorities.
Organize committee and leadership meetings, including agendas, materials, minutes, and follow-up on action items.
Provide administrative and operational support to senior leadership, physician groups, and key stakeholders.
Coordinate projects, track timelines and deliverables, and ensure timely follow-through.
Prepare correspondence, reports, presentations, and other professional documents.
Maintain accurate records, documentation, procedures, and tracking systems.
Assist with budget tracking, invoices, expenses, reconciliations, and financial administration.
Identify opportunities to improve administrative processes, workflows, and efficiencies.
Act as a key point of contact for internal and external stakeholders, ensuring professional and timely communication.
Handle confidential and sensitive information with professionalism and discretion.

What We're Looking For

3–5 years of experience in administrative coordination, senior administration, governance, executive support, or project coordination.
Post-secondary education in business administration, communications, project management, or a related field; equivalent experience will be considered.
Strong organizational skills with the ability to manage multiple priorities independently.
Experience coordinating meetings, preparing agendas and minutes, and supporting leadership teams or committees.
Excellent written and verbal communication skills.
Strong Microsoft 365 skills and the ability to learn new systems quickly.
A proactive, resourceful approach with strong attention to detail and follow-through.
Professionalism, sound judgment, and confidence working with senior stakeholders.
Experience in healthcare, nonprofit, professional associations, or member-based organizations is an asset.
Experience with governance processes, budgets, or project coordination is an asset.

At Aplin - together with our brands CompuStaff, Impact Recruitment, and Vantix Systems - we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers. Accommodation is available upon request throughout all stages of the recruitment process.

Apply on LinkedIn About employer

More about this job

Responsibilities

Coordinate daily administrative operations, schedules, leadership and committee meetings, and project timelines while supporting senior leaders, physician groups, and other stakeholders. Prepare professional documents, maintain records, assist with financial administration, improve workflows, and handle sensitive information discreetly.

Requirements

Applicants should have 3–5 years of experience in administrative coordination, senior administration, governance, executive support, or project coordination, along with post-secondary education in a related field or equivalent experience. Strong organization, meeting coordination, communication, Microsoft 365, attention to detail, initiative, and professionalism are required; healthcare or nonprofit experience and governance, budget, or project coordination experience are assets.

Skills

Administrative Coordination
Senior-Level Administration
Project Coordination
Meeting Coordination
Schedule Management
Stakeholder Support
Written and Verbal Communication
Microsoft 365
Records Management
Budget Tracking
Invoice and Expense Administration
Process Improvement
Confidentiality
Attention to Detail
Follow-Through

Visa sponsorship

Not detected in the job text

Keywords

Administrative Coordination
Senior Administration
Executive Support
Project Coordination
Governance
Committee Meetings
Leadership Support
Physician Groups
Stakeholder Communication
Meeting Agendas
Meeting Minutes
Action Items
Project Timelines
Deliverables Tracking
Professional Correspondence
Reports
Presentations
Records Management
Procedures
Microsoft 365
Budget Tracking
Invoices
Expenses
Reconciliations
Financial Administration
Process Improvement
Confidential Information
Healthcare
Nonprofit Organizations
Professional Associations

Report this job

Work requirements

Jobs in Canada