Jobs in Canada

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Added 3 mins ago
CF
Fitness Coordinator
Canadian Forces Morale and Welfare Services (CFMWS)
QC · Bagotville
- Full-time
The successful candidate must live within the area of selection or be willing to relocate at their own expense
Added 3 mins ago
C
Facilities Coordinator
CDW
Toronto, ON
- Full-time
** Successful candidate will be required to be work from our Etobicoke or Downtown Toronto location 5 days per week **
Added 3 mins ago
A
Geotechnical Instrumentation & Monitoring Technical Lead
Acciona
ON · CAN - Eglinton Crosstown West
- Full-time
The Geotechnical Technical Coordinator will support the technical and construction delivery of geotechnical instrumentation and monitoring activities across the ECWE SRS project.
Added 3 mins ago
M
Pharmacy Coordinator ( 12-month contract)
McKesson
Mississauga, ON
- Full-time
The Specialty Pharmacy Coordinator plays a critical role in supporting the safe, accurate, and timely delivery of specialty medications to patients. Working closely with pharmacists,…
Added 4 mins ago
CE
Instrument Technician
Cenovus Energy
NL · SeaRose FPSO - Offshore
- Full-time
…targets. The ideal candidate will have strong knowledge of FPSO operations and extensive experience in instrumentation maintenance and troubleshooting, with the ability to diagnose and…
Added 19 mins ago
RS
Operations Coordinator
Rockwood Service Corporation
Red Deer, AB
- Full-time
Echo NDE is currently seeking an Operations Coordinator to join our team in Red Deer, AB.
Added 19 mins ago
Project Research Coordinator
Wilfrid Laurier University
Brantford, ON
…reputation as a world-class institution known for its rich student experience, academic excellence, and global impact. With a commitment to Indigenization and commitment to equity,…
Added 19 mins ago
Proposal Coordinator
Aecon
Cambridge, ON
Reporting to the Sr. Proposal Manager, the Proposal Coordinator is responsible for supporting the planning, coordination, and administration of proposal development activities associated…
Added 34 mins ago
Manager, Recruitment Events & Engagement
Georgian College
ON
As recruitment events increasingly serve as critical expressions of institutional brand and student experience, the Manager ensures all engagement initiatives are intentionally designed to…
Added 1 hour ago
A
Administrative Coordinator
Aplin
AB · Edmonton, AB
- Contract
We are seeking an experienced and highly organized Administrative Coordinator to support a busy, professional organization. This role is ideal for someone who enjoys variety, takes…
Added 1 hour ago
YI
Store Maintenance Coordinator
YM INC.
Toronto, ON
- Full-time
The Coordinator, Store Maintenance, oversees facility maintenance for all store locations at the corporate level. This role is responsible for coordinating and monitoring repair and…
Added 1 hour ago
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Customer Service & Order Coordinator
PheedLoop
Toronto, ON
- Full-time
0-1 years of experience in customer service, order processing, administrative coordination, operations, or a related role (is preferred)
Added 1 hour ago
YI
Bilingual HR Coordinator
YM INC.
Toronto, ON · North York, ON
- Contract
As the first point of contact for HR-related matters across our Canadian and the US retail locations, the HR Coordinator plays a key role in supporting our store teams and ensuring…
Added 2 hours ago
CF
Back Shop Assistant
Classic Fire + Life Safety
Guelph, ON
- Full-time
Assisting Facilities Coordinator with various tasks as needed.
Added 2 hours ago
MD
Operations Policy Administrator - Management Analyst 4
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Work Shift/Work Hours: Day Shift
Added 2 hours ago
PH
Relational Security Officer, Integrated Protection Services
Provincial Health Services Authority
Vancouver, BC
- Part-time
The Relational Security Officer reports to the Coordinator, Relational Security, Integrated Protection Services (IPS) Operations, maintains and enforces security of persons and property in…
Added 2 hours ago
AP
Supply Chain Coordinator
AGF Perú
Kitchener, ON
- Full-time
2-3 years of experience in inventory control, warehouse operations or materials management, preferably in a manufacturing environment.
Added 2 hours ago
AM
Service Coordinator
Ambient Mechanical Ltd
Vaughan, ON
- Full-time
The Service Coordinator plays an integral role in delivering an exceptional customer experience by ensuring service requests are handled promptly, commitments are met, and communication is…
Added 3 hours ago
KE
RMA Coordinator
Kontron Europe
Boisbriand, QC
- Full-time
Do you want to be at the heart of Operations and Sales? Join Kontron Canada as an RMA Coordinator.
Added 3 hours ago
R
Executive Assistant
Roshel
Brampton, ON
- Full-time
Minimum of three years of experience in an executive assistant, project coordinator, administrative, or similar role.
Added 3 hours ago
AS
Senior Director, Operations
Alternate Solutions Health Network
Burlington, ON
- Full-time
The Senior Director, Operations is responsible for the success, accountability and leadership for internal patient referral and support functions. This position manages the day to day…
Added 4 hours ago
C
Coordinateur de Programme, Bilingue - Program Coordinator
Cencora
Quebec, QC
- Full-time
Technical vocational training or equivalent combination of experience and education
Added 5 hours ago
CS
Youth Experience Coordinator (Vancouver)
Circuit Stream
Vancouver, BC
- $22 CAD / hour
- Internship
candidates must have a valid passport)
Added 6 hours ago
HC
Clinical Research Coordinator III (Nurse - Phase 1)
Health Careers Canada
Mississauga, ON
- Full-time
This is an ATC role and will require on-site 3 days per week
Added 8 hours ago
TC
merchandising coordinator
TJX Canada – Winners, Marshalls, HomeSense
Mission, BC
- Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…

Aplin

Administrative Coordinator

AB, Canada
Edmonton, AB, Canada

Contract

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Contract
Apply by: Dec 10, 2026
Experience: 3–5 years of experience in administrative coordination, senior administration, governance, executive support, or project coordination.
Working hours: 30 hours per week
Posting language: English
Posted: Nov 10, 2026

Original job description

We are seeking an experienced and highly organized Administrative Coordinator to support a busy, professional organization. This role is ideal for someone who enjoys variety, takes initiative, and thrives in a position that combines senior-level administration, project coordination, and stakeholder support.
Working closely with leadership, committees, and physician groups, you will play an important role in keeping daily operations organized, coordinating projects, and ensuring priorities and deliverables stay on track.

This is a 4 month contract starting immediately. It will be a hybrid work model in SW Edmonton. 30 hours per week required.

What You'll Do

Coordinate daily administrative activities, schedules, meetings, and competing priorities.
Organize committee and leadership meetings, including agendas, materials, minutes, and follow-up on action items.
Provide administrative and operational support to senior leadership, physician groups, and key stakeholders.
Coordinate projects, track timelines and deliverables, and ensure timely follow-through.
Prepare correspondence, reports, presentations, and other professional documents.
Maintain accurate records, documentation, procedures, and tracking systems.
Assist with budget tracking, invoices, expenses, reconciliations, and financial administration.
Identify opportunities to improve administrative processes, workflows, and efficiencies.
Act as a key point of contact for internal and external stakeholders, ensuring professional and timely communication.
Handle confidential and sensitive information with professionalism and discretion.

What We're Looking For

3–5 years of experience in administrative coordination, senior administration, governance, executive support, or project coordination.
Post-secondary education in business administration, communications, project management, or a related field; equivalent experience will be considered.
Strong organizational skills with the ability to manage multiple priorities independently.
Experience coordinating meetings, preparing agendas and minutes, and supporting leadership teams or committees.
Excellent written and verbal communication skills.
Strong Microsoft 365 skills and the ability to learn new systems quickly.
A proactive, resourceful approach with strong attention to detail and follow-through.
Professionalism, sound judgment, and confidence working with senior stakeholders.
Experience in healthcare, nonprofit, professional associations, or member-based organizations is an asset.
Experience with governance processes, budgets, or project coordination is an asset.

At Aplin - together with our brands CompuStaff, Impact Recruitment, and Vantix Systems - we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers. Accommodation is available upon request throughout all stages of the recruitment process.

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More about this job

Responsibilities

Coordinate daily administrative operations, schedules, leadership and committee meetings, and project timelines while supporting senior leaders, physician groups, and other stakeholders. Prepare professional documents, maintain records, assist with financial administration, improve workflows, and handle sensitive information discreetly.

Requirements

Applicants should have 3–5 years of experience in administrative coordination, senior administration, governance, executive support, or project coordination, along with post-secondary education in a related field or equivalent experience. Strong organization, meeting coordination, communication, Microsoft 365, attention to detail, initiative, and professionalism are required; healthcare or nonprofit experience and governance, budget, or project coordination experience are assets.

Skills

Administrative Coordination
Senior-Level Administration
Project Coordination
Meeting Coordination
Schedule Management
Stakeholder Support
Written and Verbal Communication
Microsoft 365
Records Management
Budget Tracking
Invoice and Expense Administration
Process Improvement
Confidentiality
Attention to Detail
Follow-Through

Visa sponsorship

Not detected in the job text

Keywords

Administrative Coordination
Senior Administration
Executive Support
Project Coordination
Governance
Committee Meetings
Leadership Support
Physician Groups
Stakeholder Communication
Meeting Agendas
Meeting Minutes
Action Items
Project Timelines
Deliverables Tracking
Professional Correspondence
Reports
Presentations
Records Management
Procedures
Microsoft 365
Budget Tracking
Invoices
Expenses
Reconciliations
Financial Administration
Process Improvement
Confidential Information
Healthcare
Nonprofit Organizations
Professional Associations

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Work requirements

Jobs in Canada