Jobs in Alberta

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Added 2 hours ago
CH
Administrator, Information Systems
CMH Heli-Skiing & Summer Adventures
AB
- Full-time
Position Title: Administrator, Information Systems
Added 4 hours ago
MH
Human Resources Administrator- Edmonton, AB
Mint Health + Drugs
Edmonton, AB
- Full-time
- On-site
We are looking for an organized, detail-oriented, and proactive Human Resources Administrator to join our HR team in Edmonton.
Added 11 hours ago
Dental Administrator - Sedona Dental, Calgary, AB
Dentist
Calgary, AB
Added 11 hours ago
D
Dental Administrator - Riverside Dental Centre, Red Deer, AB
Dentist
Red Deer, AB
- Full-time
The team at Riverside Dental Centre located in Red Deer, Alberta are looking for a passionate, hard-working Dental Administrator on a full-time basis.
Added 11 hours ago
D
Dental Receptionist - Maxx Dental, Fort McMurray
Dentist
Fort McMurray, AB
- Full-time
Collaborative team and environment to help you succeed as a Dental Administrator/ Administrative Assistant. Working at clinic name, you will experience a team-oriented environment as it is…
Added 11 hours ago
D
Dental Administrative Assistant-Kherani Dental at Aspen, Calgary
Dentist
Calgary, AB
- Part-time
Collaborative team and environment to help you succeed as a Dental Administrator. Working at Kherani Dental at Aspen, you will experience a team-oriented environment as it is a massive part…
Added 11 hours ago
RM
Branch Administrator
Rocky Mountain Equipment
Taber, AB
- Full-time
Reporting to the Branch Sales Manager, the Branch Administrator will be responsible for internal and external customer service and provide administrative support to the branch and its…
Added 11 hours ago
D
Office Manager - Birchland Dental
Dentist
Ponoka, AB
- Full-time
The team at Birchland Dental located in Ponoka, Alberta are looking for a passionate, hard-working Office Manager on a full-time basis.
Added 11 hours ago
D
Patient Coordinator - BrightSmile Dental
Dentist
Spruce Grove, AB
- Full-time
2-4 years of experience as a dental office administrator / receptionist or combination of diploma in dental office administration and 1-2 years administrative experience (Required)
Added 11 hours ago
D
Admin Senior - Inglewood Family Dental
Dentist
Red Deer, AB
- Full-time
This is a fantastic opportunity for a seasoned administrator ready to take the next step in their career!
Added 19 hours ago
H
Construction Contract Administrator - Field Operations
HDR
Calgary, AB
- Full-time
Must have a fundamental understanding of contracts and familiarity with codes and laws governing construction · Must possess the ability to read and interpret construction drawings and specifications and identify discrepancies or conflicts within documents
Added 20 hours ago
CC
Planning Officer
Calgary Catholic School District
Calgary, AB
- Full-time
Proficient with Microsoft Office and ESRI ArcGIS products and spatial analysis
Added 20 hours ago
A
Executive Assistant/Office Coordinator
Aplin
Calgary, AB
- Full-time
Aplin is recruiting for a proactive, tech-savvy Executive Assistant / Office Coordinator to join a professional consulting firm in Calgary.
Added 20 hours ago
Asset Administrator
Alberta Gaming, Liquor and Cannabis
AB
Reporting to the Supervisor, IT Assets, the Asset Administrator supports the accurate, efficient management of AGLC technology assets throughout their lifecycle. The position maintains…
Added 20 hours ago
Coordinator, Facility Management
Defence Construction Canada
AB
…Technician, and Real Property Management or Facilities Management…
Added 20 hours ago
Technical Specialist, Real Property Management
Defence Construction Canada
AB
…planning role (e.g. Registered Professional Planner, Real Property Administrator, Facilities Management…
Added 20 hours ago
Account Administrator, Commercial Lines
Drayden Insurance Ltd
St. Paul, AB
Tannas Insurance is looking to add like-minded individuals to its growing team. We are not searching for an Account Administrator for our office, located in St. Paul, AB.
Added 20 hours ago
GS
Administrative Support
GEF Seniors Housing
Edmonton, AB
- $21.94 to $26.57 CAD / hour
Must have a vehicle and valid driver’s license and submit a copy of the driver’s license
Added 20 hours ago
CO
Office Coordinator
City of Calgary
Calgary, AB
- $36.6 to $48.97 CAD / hour
- Full-time
Reporting to the Manager of Construction & Materials in the Mobility Business Unit, the Office Coordinator supports divisional administration to ensure efficient operations through timely…
Added 20 hours ago
T&
Infrastructure Analyst
Trotter & Morton
Calgary, AB
- Full-time
Added 20 hours ago
A
Administrative Coordinator
Aplin
Edmonton, AB
- Contract
Added 20 hours ago
MH
Office Administrator (Part-Time) – Deerfoot Location, Calgary, AB
Momentum Health
Calgary, AB
- $17 to $19 CAD / hour
- Part-time
Momentum Health Deerfoot is hiring for a Part-Time Medical Office Administrator job in Calgary, AB, and we’re looking for someone who genuinely enjoys taking care of people from the moment…
Added 20 hours ago
A
Learning & Development Specialist
Aplin
Edmonton, AB
- Contract
Our client is seeking a proactive and detail-oriented LMS Administrator to join their team for a 6-month contract.
Added 20 hours ago
SC
Payroll, Pension and Benefits Specialist
Sturgeon County
Morinville, AB
- Full-time
- Temporary
This position is eligible for a hybrid work model, whereby employees can work both remotely and from a Sturgeon County office location. Specific in-office expectations will be discussed…
Added 20 hours ago
RH
Office Manager
Robert Half
AB
- Temporary
Our client is looking for a dedicated Office Manager to join their team in Rocky View, Alberta. This role supports the day-to-day management of office operations, service coordination, and…

Aplin

Administrative Coordinator

Edmonton, AB, Canada

Contract

Apply on aplin.com About employer

Applications open in a new tab.

Job details

Job type: Contract
Apply by: Dec 15, 2026
Experience: 3–5 years of experience in administrative coordination, senior administration, governance, executive support, or project coordination.
Working hours: 30 hours per week
Posting language: English
Posted: Nov 14, 2026

Original job description

To Apply for this Job Click Here

We are seeking an experienced and highly organized Administrative Coordinator to support a busy, professional organization. This role is ideal for someone who enjoys variety, takes initiative, and thrives in a position that combines senior-level administration, project coordination, and stakeholder support.
Working closely with leadership, committees, and physician groups, you will play an important role in keeping daily operations organized, coordinating projects, and ensuring priorities and deliverables stay on track.

This is a 4 month contract starting immediately. It will be a hybrid work model in SW Edmonton. 30 hours per week required.

What You’ll Do

Coordinate daily administrative activities, schedules, meetings, and competing priorities.
Organize committee and leadership meetings, including agendas, materials, minutes, and follow-up on action items.
Provide administrative and operational support to senior leadership, physician groups, and key stakeholders.
Coordinate projects, track timelines and deliverables, and ensure timely follow-through.
Prepare correspondence, reports, presentations, and other professional documents.
Maintain accurate records, documentation, procedures, and tracking systems.
Assist with budget tracking, invoices, expenses, reconciliations, and financial administration.
Identify opportunities to improve administrative processes, workflows, and efficiencies.
Act as a key point of contact for internal and external stakeholders, ensuring professional and timely communication.
Handle confidential and sensitive information with professionalism and discretion.

What We’re Looking For

3–5 years of experience in administrative coordination, senior administration, governance, executive support, or project coordination.
Post-secondary education in business administration, communications, project management, or a related field; equivalent experience will be considered.
Strong organizational skills with the ability to manage multiple priorities independently.
Experience coordinating meetings, preparing agendas and minutes, and supporting leadership teams or committees.
Excellent written and verbal communication skills.
Strong Microsoft 365 skills and the ability to learn new systems quickly.
A proactive, resourceful approach with strong attention to detail and follow-through.
Professionalism, sound judgment, and confidence working with senior stakeholders.
Experience in healthcare, nonprofit, professional associations, or member-based organizations is an asset.
Experience with governance processes, budgets, or project coordination is an asset.

At Aplin - together with our brands CompuStaff, Impact Recruitment, and Vantix Systems - we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers. Accommodation is available upon request throughout all stages of the recruitment process.

To Apply for this Job Click Here

Apply on aplin.com About employer

More about this job

Responsibilities

The Administrative Coordinator at Aplin will keep daily operations and leadership meetings organized, track project timelines, and prepare documents and records. The role also handles budget and invoice tracking and serves as a point of contact for internal and external stakeholders.

Requirements

Aplin asks for 3 to 5 years of administrative, executive support or project coordination experience. Candidates need strong organization, meeting and minutes experience, and Microsoft 365 skills, with post-secondary education or equivalent experience.

Skills

Microsoft 365
Microsoft Excel
Microsoft Word
Microsoft PowerPoint
Microsoft Outlook
Meeting coordination
Minute taking
Agenda preparation
Project coordination
Budget tracking
Invoice processing
Expense reconciliation
Records management
Stakeholder communication
Correspondence writing
Report preparation
Confidentiality
Process improvement
Governance processes
Multitasking
Attention to detail

Keywords

Administrative Coordinator
administrative assistant
executive support
project coordination
meeting coordination
minutes
agendas
Microsoft 365
Excel
Word
PowerPoint
Outlook
budget tracking
invoices
reconciliations
governance
healthcare administration
contract
hybrid
Edmonton

Seniority

Mid level

Tools

Microsoft 365
Excel

Languages

English

Fields of study

Business administration
Communications
Project management

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Work requirements

Jobs in Alberta