Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Oct 8, 2026

Hiring at a glance

View jobs

Open jobs: 4,575
Employers: 2,173

Advertised starting pay

Average starting payCAD / year: $73,337Across 330 listings
Average starting payCAD / hour: $27.74Across 219 listings
Average starting payUSD / year: $71,864Across 11 listings
Average starting payCAD / month: $5,091Across 10 listings
Average starting payUSD / hour: $26.69Across 10 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%50 listings
Hybrid: 15%680 listings
On-site: 83%3,812 listings

Not specified: 1% (33 listings)

Employers hiring include Canada Post - Postes Canada (243), HealthCareersInSask.ca (62), Chartwell (48).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

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Added 5 days ago
TH
Administrative Assistant - Vancouver
TELUS Health
Vancouver, BC
- Full-time
Added 5 days ago
Unit Clerk
HealthCareersInSask.ca
Lloydminster, SK
Added 5 days ago
H
Registration Clerk
HealthCareersInSask.ca
Saskatoon, SK
- Full-time
Added 5 days ago
Receptionist/TrafficDisclosure
Government of Alberta
AB
Location: Edmonton Regional and Rural Response Office
Added 5 days ago
G
Gestionnaire des contrats / Contract Manager
Genetec
Montreal, QC
- Full-time
…des coopératives de Genetec. Ce poste va au-delà de la simple administration quotidienne. Le candidat retenu évaluera la manière dont ces contrats sont actuellement gérés, mettra en…
Added 5 days ago
BC
Senior Executive Assistant
BMO Capital Markets
Montreal, QC
- Full-time
Added 5 days ago
Library Assistant - Woodcroft Branch
City of Edmonton
AB
Added 5 days ago
RB
Administrative Assistant
Royal Bank of Canada
Vancouver, BC
- Full-time
Follow up on documentation with clients or back office
Added 5 days ago
RB
Administrative Assistant
Royal Bank of Canada
Burnaby, BC
- Full-time
Added 5 days ago
RB
Bilingual Client Implementation Officer
Royal Bank of Canada
Vancouver, BC
- Full-time
Added 5 days ago
1
Office Manager - Studio Dental Fairview Mall
123Dentist
Toronto, ON · Greater Toronto Area, Canada
- $60,000 to $70,000 CAD / year
- Full-time
The team at Studio Dental Fairview are looking for a passionate, hard-working Office Manager on a full-time basis. The ideal Office Manager for our team would be excited to develop and…
Added 5 days ago
RE
2629 Senior Procurement Specialist
RedBranch Executive Search & Recruitment
Toronto, ON · Etobicoke, ON
- $95,000 to $110,000 CAD / year
- Full-time
Added 5 days ago
HA
Senior Administrative Assistant
HR Associates
Toronto, ON · Greater Toronto Area, Canada
- $25 to $35 CAD / hour
- Contract
Added 5 days ago
SS
Site Security Manager
Securitas Security Services USA, Inc.
Toronto, ON
- $85,000 to $90,000 CAD / year
- Full-time
Added 5 days ago
HA
Operations and Procurement Manager
HR Associates
Concord, ON
- $60,000 to $80,000 CAD / year
- Full-time
Added 5 days ago
TM
Senior Procurement Specialist
The Mason Group - Strategic Search Partners
Toronto, ON
- $81,831 to $102,289 CAD / year
- Full-time
…seeking a Senior Procurement Specialist to join their Finance and Administration team. This is a strategic, highly visible role supporting complex procurement initiatives and advising…
Added 5 days ago
VB
Senior Procurement Specialist
Vaco by Highspring
Toronto, ON
- $80,000 to $120,000 CAD / year
- Full-time
Added 5 days ago
WQ
St. Michael's High School - School or Centre Secretary, Regular LP* / Secrétaire d'école ou de centre, régulier LP*- 20 hours/heures
Western Quebec School Board
Low, QC
- Full-time
Added 5 days ago
AC
Executive Assistant
Ahria Consulting
London, ON
- $75,000 to $80,000 CAD / year
- Full-time
Added 5 days ago
DG
Receptionist
Dilawri Group of Companies
Markham, ON
- Full-time
Added 5 days ago
W
Administrative Coordinator
WorkSafeBC
Richmond, BC
- Full-time
Added 5 days ago
Office Manager/Administrative Assistant
PBS Systems
BC
Added 5 days ago
Office Manager/Administrative Assistant
PBS Systems
BC
Added 5 days ago
Vendor Procurement Manager
Driving Force Group of Companies Recruitment Team
Edmonton, AB
…proud to be an Alberta success story that began in a rented office above a small service station. With a can-do attitude and people-first culture, we've grown into an industry leader,…
Added 5 days ago
Operations Supervisor, Control Centre
FortisBC
Castlegar, BC

Aplin

Executive Assistant

Winnipeg, MB, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Oct 31, 2026
Experience: 3+ years of experience supporting senior leaders in an Executive Assistant or similar capacity
Posting language: English
Posted: Oct 1, 2026

Original job description

Stacey Danley at Aplin has partnered with our client, a boutique financial planning firm, on the search for a term Executive Assistant position.

This is an opportunity to join a lean, collaborative and high-performing environment where trust, autonomy and flexibility are genuinely valued. You’ll work closely with senior professionals, clients and internal partners, serving as the organizational hub that keeps priorities moving and ensures a seamless experience for everyone involved.

The successful candidate will be someone who is one step ahead - highly organized, confident making decisions, and comfortable taking ownership without needing to be asked. This is not a role where you’ll simply manage a calendar; you’ll become a trusted partner who anticipates needs, solves problems and looks for smarter ways of working.

What You’ll Do

Provide proactive, high-level administrative support to two partners
Manage complex calendars, scheduling, meetings and competing priorities
Serve as a trusted point of contact for clients and internal stakeholders
Coordinate correspondence, follow-ups and day-to-day workflows
Anticipate needs and proactively address issues before they become problems
Identify opportunities to improve processes and enhance efficiency
Embrace technology and AI tools to streamline workflows and work smarter
Contribute wherever needed to help the broader team operate effectively

What You Bring

3+ years of experience supporting senior leaders in an Executive Assistant or similar capacity
Exceptional organizational skills and the ability to confidently manage competing priorities
A polished, professional communication style and strong client-service orientation
Initiative, sound judgment and a high degree of independence
A natural ability to anticipate what’s needed rather than waiting to be asked
Strong Microsoft 365 skills, including Outlook, Teams, SharePoint and OneDrive
Curiosity and confidence with technology, CRM systems and AI tools
Experience within financial services, wealth management or another professional services environment is an asset
Post-secondary education or equivalent professional experience

Benefits and Perks

Competitive compensation and performance bonus
Comprehensive benefits
Flexible environment
Long-term growth potential
Convenient location west of downtown with free parking

At Aplin - together with our brands CompuStaff, Impact Recruitment, and Vantix Systems - we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers. Accommodation is available upon request throughout all stages of the recruitment process.

Apply About employer

More about this job

Responsibilities

Provide proactive administrative support to two partners by managing complex calendars, meetings, correspondence, follow-ups, and competing priorities. Serve as a trusted contact for clients and internal stakeholders, anticipate needs, resolve issues, improve workflows, and use technology and AI tools to help the team operate effectively.

Requirements

Applicants should have at least three years of experience supporting senior leaders, strong organizational and communication skills, and the initiative, judgment, and independence to anticipate needs and manage competing priorities. Strong Microsoft 365 skills are required; familiarity with CRM systems, AI tools, and financial or other professional services is an asset, along with post-secondary education or equivalent experience.

Skills

Executive Support
Calendar Management
Scheduling
Meeting Coordination
Prioritization
Client Service
Professional Communication
Organization
Initiative
Sound Judgment
Independent Decision-Making
Process Improvement
Microsoft 365
Outlook
Microsoft Teams
SharePoint

Benefits

Performance Bonus
Comprehensive Benefits
Flexible Work Environment
Long-Term Growth Potential
Free Parking

Visa sponsorship

Not detected in the job text

Hiring contact

Stacey Danley

Keywords

Executive Assistant
Executive Support
Financial Planning
Financial Services
Wealth Management
Professional Services
Calendar Management
Scheduling
Meeting Coordination
Client Service
Stakeholder Communication
Correspondence
Workflow Coordination
Process Improvement
Microsoft 365
Outlook
Microsoft Teams
SharePoint
OneDrive
CRM Systems
Artificial Intelligence Tools
Technology Adoption
Administrative Support

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