Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Oct 9, 2026

Hiring at a glance

View jobs

Open jobs: 4,773
Employers: 2,336

Advertised starting pay

Average starting payCAD / year: $72,751Across 366 listings
Average starting payCAD / hour: $28.94Across 364 listings
Average starting payUSD / year: $68,882Across 14 listings
Average starting payCAD / month: $4,979Across 12 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%52 listings
Hybrid: 14%684 listings
On-site: 84%4,001 listings

Not specified: 1% (36 listings)

Employers hiring include Canada Post - Postes Canada (254), HealthCareersInSask.ca (64), Chartwell (49).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

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Added 6 days ago
QM
Administrative Assistant
Quantum Management Services Ltd.
Toronto, ON
- $60,000 to $70,000 CAD / year
- Full-time
Our client, a small, established boutique professional services firm, is seeking an experienced Administrative Assistant to become a key member of their close-knit downtown Toronto office.
Added 6 days ago
QM
Executive Assistant
Quantum Management Services Ltd.
Toronto, ON
- $90,000 to $110,000 CAD / year
- Full-time
Added 6 days ago
Administrative Assistant
First Nations Financial Management Board
Vancouver, BC
Added 6 days ago
Administrative Assistant
First Nations Financial Management Board
BC · West Vancouver, BC
Added 6 days ago
Office Administrator
Price Industries Limited
Elizabethtown-Kitley, ON · Vaughan, ON
Added 6 days ago
TM
Property Administrator
Tribe Management inc
Hamilton, ON
- $40,000 to $45,000 CAD / year
- Full-time
Added 6 days ago
SM
Research Assistant I, Genomics Research
St. Michael's Hospital
Toronto, ON
- Temporary
Added 6 days ago
TO
Administrative Coordinator - Transportation & Fleet
Town of Whitchurch-Stouffville
Whitchurch-Stouffville, ON
- $76,178 to $92,682 CAD / year
- Full-time
Added 6 days ago
QM
Senior Administrative Assistant
Quantum Management Services Ltd.
Toronto, ON
- $70,000 to $75,000 CAD / year
- Full-time
Added 6 days ago
Senior Administrative Assistant
CityofOttawa
Ottawa, ON
Added 6 days ago
C
Administrative Assistant, Safety & Family Partnership, Permanent Part-Time (0.5)
CHEO
Ottawa, ON
- Part-time
Added 6 days ago
Administrative Assistant - Emergency Preparedness and Security Services
Winnipeg Regional Health Authority
Winkler, MB
Added 6 days ago
MO
Library Page
Municipality of Chatham-Kent
Chatham-Kent, ON · Ridgetown, ON
- Part-time
Added 6 days ago
EP
Executive/Special Assistant to the President & CEO
E.L. Productions Ltd. (ELP)
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Added 6 days ago
A
Administrative Assistant
Aplin
Winnipeg, MB
- Full-time
Added 6 days ago
PC
Receptionist - Part-Time
peopleCare Communities
Tavistock, ON
- Part-time
Added 6 days ago
EP
Executive/Special Assistant to the President and CEO
EL Productions Ltd.
ON · Mississauga, Ontario
- Full-time
Added 6 days ago
CM
Operations Supervisor
Carter Murray
Montreal, QC
- $90,000 to $105,000 CAD / year
- Full-time
Added 6 days ago
Procurement Specialist
Amrize
London, ON
Added 6 days ago
Senior Finance and Performance Management Analyst
Siemens
Toronto, ON
Added 6 days ago
Administrative Assistant (Secretary 3)
The Government of Nova Scotia
Halifax, NS
Added 6 days ago
CM
Operations Supervisor
Carter Murray
Montreal, QC
- $90,000 to $110,000 CAD / year
- Full-time
Added 6 days ago
WO
VP, Legal & Corporate Secretary
Wealth One Bank of Canada
Toronto, ON
- Full-time
Added 6 days ago
WB
Senior Administrative Assistant
Whistler Blackcomb
Whistler, BC
- Full-time
Added 6 days ago
CR
Casual Receptionist
COGIR Real Estate
AB · Edmonton, AB
- Part-time

Aplin

Executive Assistant

Winnipeg, MB, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Oct 31, 2026
Experience: 3+ years of experience supporting senior leaders in an Executive Assistant or similar capacity
Posting language: English
Posted: Oct 1, 2026

Original job description

Stacey Danley at Aplin has partnered with our client, a boutique financial planning firm, on the search for a term Executive Assistant position.

This is an opportunity to join a lean, collaborative and high-performing environment where trust, autonomy and flexibility are genuinely valued. You’ll work closely with senior professionals, clients and internal partners, serving as the organizational hub that keeps priorities moving and ensures a seamless experience for everyone involved.

The successful candidate will be someone who is one step ahead - highly organized, confident making decisions, and comfortable taking ownership without needing to be asked. This is not a role where you’ll simply manage a calendar; you’ll become a trusted partner who anticipates needs, solves problems and looks for smarter ways of working.

What You’ll Do

Provide proactive, high-level administrative support to two partners
Manage complex calendars, scheduling, meetings and competing priorities
Serve as a trusted point of contact for clients and internal stakeholders
Coordinate correspondence, follow-ups and day-to-day workflows
Anticipate needs and proactively address issues before they become problems
Identify opportunities to improve processes and enhance efficiency
Embrace technology and AI tools to streamline workflows and work smarter
Contribute wherever needed to help the broader team operate effectively

What You Bring

3+ years of experience supporting senior leaders in an Executive Assistant or similar capacity
Exceptional organizational skills and the ability to confidently manage competing priorities
A polished, professional communication style and strong client-service orientation
Initiative, sound judgment and a high degree of independence
A natural ability to anticipate what’s needed rather than waiting to be asked
Strong Microsoft 365 skills, including Outlook, Teams, SharePoint and OneDrive
Curiosity and confidence with technology, CRM systems and AI tools
Experience within financial services, wealth management or another professional services environment is an asset
Post-secondary education or equivalent professional experience

Benefits and Perks

Competitive compensation and performance bonus
Comprehensive benefits
Flexible environment
Long-term growth potential
Convenient location west of downtown with free parking

At Aplin - together with our brands CompuStaff, Impact Recruitment, and Vantix Systems - we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers. Accommodation is available upon request throughout all stages of the recruitment process.

Apply About employer

More about this job

Responsibilities

Provide proactive administrative support to two partners by managing complex calendars, meetings, correspondence, follow-ups, and competing priorities. Serve as a trusted contact for clients and internal stakeholders, anticipate needs, resolve issues, improve workflows, and use technology and AI tools to help the team operate effectively.

Requirements

Applicants should have at least three years of experience supporting senior leaders, strong organizational and communication skills, and the initiative, judgment, and independence to anticipate needs and manage competing priorities. Strong Microsoft 365 skills are required; familiarity with CRM systems, AI tools, and financial or other professional services is an asset, along with post-secondary education or equivalent experience.

Skills

Executive Support
Calendar Management
Scheduling
Meeting Coordination
Prioritization
Client Service
Professional Communication
Organization
Initiative
Sound Judgment
Independent Decision-Making
Process Improvement
Microsoft 365
Outlook
Microsoft Teams
SharePoint

Benefits

Performance Bonus
Comprehensive Benefits
Flexible Work Environment
Long-Term Growth Potential
Free Parking

Visa sponsorship

Not detected in the job text

Hiring contact

Stacey Danley

Keywords

Executive Assistant
Executive Support
Financial Planning
Financial Services
Wealth Management
Professional Services
Calendar Management
Scheduling
Meeting Coordination
Client Service
Stakeholder Communication
Correspondence
Workflow Coordination
Process Improvement
Microsoft 365
Outlook
Microsoft Teams
SharePoint
OneDrive
CRM Systems
Artificial Intelligence Tools
Technology Adoption
Administrative Support

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