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Added 1 min ago
Executive Assistant/Office Coordinator
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Vancouver, BC
$32.44 to $46.64 CAD / hour
Full-time
Come work as an Executive Assistant/Office Coordinator with Vancouver Coastal Health (VCH)!
Added 1 min ago
Operations Coordinator
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Winnipeg, MB
Other
Added 14 mins ago
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Senior Accounting Assistant
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Full-time
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Added 16 mins ago
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Portfolio Management Assistant
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Administrative Assistant
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We are seeking a detail-oriented Admin Assistant – Appeals Support to provide administrative and hearing support in a fast-paced tribunal environment. The role will serve as a key point of…
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As an Administrative Assistant on the structure project team within Pomerleau’s Civil & Infrastructure operations, you will play a key role in supporting project teams with essential…

Aplin

Executive Assistant

Winnipeg, MB, Canada

Job type: Full-time
Apply by: Oct 31, 2026
Experience: 3+ years of experience supporting senior leaders in an Executive Assistant or similar capacity
Posting language: English
Posted: Oct 1, 2026

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Original job description

Stacey Danley at Aplin has partnered with our client, a boutique financial planning firm, on the search for a term Executive Assistant position.

This is an opportunity to join a lean, collaborative and high-performing environment where trust, autonomy and flexibility are genuinely valued. You’ll work closely with senior professionals, clients and internal partners, serving as the organizational hub that keeps priorities moving and ensures a seamless experience for everyone involved.

The successful candidate will be someone who is one step ahead - highly organized, confident making decisions, and comfortable taking ownership without needing to be asked. This is not a role where you’ll simply manage a calendar; you’ll become a trusted partner who anticipates needs, solves problems and looks for smarter ways of working.

What You’ll Do

Provide proactive, high-level administrative support to two partners
Manage complex calendars, scheduling, meetings and competing priorities
Serve as a trusted point of contact for clients and internal stakeholders
Coordinate correspondence, follow-ups and day-to-day workflows
Anticipate needs and proactively address issues before they become problems
Identify opportunities to improve processes and enhance efficiency
Embrace technology and AI tools to streamline workflows and work smarter
Contribute wherever needed to help the broader team operate effectively

What You Bring

3+ years of experience supporting senior leaders in an Executive Assistant or similar capacity
Exceptional organizational skills and the ability to confidently manage competing priorities
A polished, professional communication style and strong client-service orientation
Initiative, sound judgment and a high degree of independence
A natural ability to anticipate what’s needed rather than waiting to be asked
Strong Microsoft 365 skills, including Outlook, Teams, SharePoint and OneDrive
Curiosity and confidence with technology, CRM systems and AI tools
Experience within financial services, wealth management or another professional services environment is an asset
Post-secondary education or equivalent professional experience

Benefits and Perks

Competitive compensation and performance bonus
Comprehensive benefits
Flexible environment
Long-term growth potential
Convenient location west of downtown with free parking

At Aplin - together with our brands CompuStaff, Impact Recruitment, and Vantix Systems - we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers. Accommodation is available upon request throughout all stages of the recruitment process.

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More about this job

Responsibilities

Provide proactive administrative support to two partners by managing complex calendars, meetings, correspondence, follow-ups, and competing priorities. Serve as a trusted contact for clients and internal stakeholders, anticipate needs, resolve issues, improve workflows, and use technology and AI tools to help the team operate effectively.

Requirements

Applicants should have at least three years of experience supporting senior leaders, strong organizational and communication skills, and the initiative, judgment, and independence to anticipate needs and manage competing priorities. Strong Microsoft 365 skills are required; familiarity with CRM systems, AI tools, and financial or other professional services is an asset, along with post-secondary education or equivalent experience.

Skills

Executive Support
Calendar Management
Scheduling
Meeting Coordination
Prioritization
Client Service
Professional Communication
Organization
Initiative
Sound Judgment
Independent Decision-Making
Process Improvement
Microsoft 365
Outlook
Microsoft Teams
SharePoint

Benefits

Performance Bonus
Comprehensive Benefits
Flexible Work Environment
Long-Term Growth Potential
Free Parking

Visa sponsorship

Not detected in the job text

Hiring contact

Stacey Danley

Keywords

Executive Assistant
Executive Support
Financial Planning
Financial Services
Wealth Management
Professional Services
Calendar Management
Scheduling
Meeting Coordination
Client Service
Stakeholder Communication
Correspondence
Workflow Coordination
Process Improvement
Microsoft 365
Outlook
Microsoft Teams
SharePoint
OneDrive
CRM Systems
Artificial Intelligence Tools
Technology Adoption
Administrative Support

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