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Added 7 mins ago
Mobile Financial Services Representative
CIBC
Brossard, QC
Full-time
…Costco members at a warehouse to understand client’s immediate financial needs while identifying opportunities to address longer term financial goals. Understand the full suite of products…
Added 7 mins ago
Senior Customer Experience Associate - Radisson Branch, AB (15 hours/week)
Scotiabank
Calgary, AB
Full-time
…customers first, and our priority is to help them achieve their financial…
Added 7 mins ago
Brand Operator
LifeSavvy Media
Montreal, QC
Full-time
Valnet is seeking a Brand Operator to own the commercial, financial, and operational performance of one or more digital brands. This role blends strategic P&L ownership with hands-on…
Added 7 mins ago
Consultant(e) fonctionnel(le) SAP FI-CO - S/4HANA Cloud
CGI
Montreal, QC
Full-time
As part of CGI's SAP practice, you will support clients in implementing and adopting financial accounting and management accounting processes. You will work with finance teams and other…
Added 7 mins ago
Analyste financier(ère) sénior
CGI
Montreal, QC
Full-time
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Added 7 mins ago
Director of Care
Shannex Incorporated
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Full-time
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Added 7 mins ago
Financial Analyst
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Full-time
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Added 7 mins ago
GOAPRDJP000001031 - Processing Center Advisor
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Full-time
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Added 8 mins ago
Senior Insurance Coordinator
University of British Columbia
Vancouver, BC · UBCV | Donald Rix Building (RIX)
$7,158.42 to $10,292.25 CAD / month
Full-time
…commercial insurance department that includes accounting and financial transactions including reporting, insurance policy and claims management coordination and processing, compliance…
Added 8 mins ago
Manager, Personal Financial Services - Ville St. Laurent, West Island (Full-time, 37.5h/week)
TD
Montreal, QC · Kirkland, QC · Dollard-Des Ormeaux, QC · Vaudreuil-Dorion, QC
Full-time
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Added 8 mins ago
Mobile Mortgage Advisor (Richmond Hill, Aurora, Newmarket, Scarborough, Markham, ON) - Mandarin/Cantonese speaking - 100% Commission
CIBC
Toronto, ON · Markham, ON · Aurora, ON · Richmond Hill, ON · Newmarket, ON
Full-time
…clients with personalized mortgage advice and comprehensive financial planning…
Added 8 mins ago
Credit Card Sales Representative
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Bradford, Ontario
Full-time
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Added 8 mins ago
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EY
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Added 8 mins ago
Senior Consultant - Fraud Transformation - Montreal - French Bilingual
EY
Montreal, QC
We work collaboratively with some of the top executives in financial institutions of all sizes and scales, helping them create and realize the best solutions for the future of fraud risk…
Added 23 mins ago
Associate Insurance Advisor II
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Ottawa, ON
Full-time
We are a leading Canadian financial services co-operative committed to being a catalyst for a sustainable and resilient society and our team is essential to deliver on this strategy. That’s…
Added 23 mins ago
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Montreal, QC
$35 to $75 CAD / hour
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Added 23 mins ago
Administrative Associate
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Mississauga, ON
$25 to $28 CAD / hour
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…across multiple countries, ensuring the smooth execution of financial and administrative tasks. The position requires strong organizational skills and the ability to manage various systems…
Added 23 mins ago
Director, Non-retail and International FIU
Royal Bank of Canada
Toronto, ON · Halifax, NS
Full-time
Strong knowledge of non-retail products and their use in financial crime, particularly Private Banking
Added 37 mins ago
Senior Consultant, Internal Audit (Calgary)
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Calgary, AB
Full-time
…engagements across a range of business, operational, regulatory, financial, and technology areas. You will assess governance, risk management, and control processes using the Institute of…
Added 37 mins ago
General Accountant
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Mississauga, ON
Full-time
Join PACCAR Financial Corp. as a Senior General Accountant and play a critical role in supporting financial reporting, accounting operations, and strategic business initiatives. This highly…
Added 37 mins ago
Branch Office Administrator
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Full-time
Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors…
Added 37 mins ago
Financial Service Representative
goeasy Ltd.
Vernon, BC
Full-time
…credit. Since day one, we’ve been helping Canadians break through financial barriers and take control of their futures. When traditional banks say no, we say there's another way - offering…
Added 53 mins ago
Programme LEAP hiver 2027, Stagiaire - Finances commerciales | Winter 2027 LEAP Intern - Commercial Finance
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Full-time
…Business Review solution leveraging Power BI that consolidates key financial and commercial metrics into a centralized, self-service reporting platform. The intern will partner with…
Added 53 mins ago
Finance Data Systems Specialist, Finance Architecture
ATB
Edmonton, AB · Calgary, AB
Full-time
As Finance Data Systems Specialist, you serve as a strategic architect of ATB’s financial data ecosystem. Reporting directly to the Director of Finance Architecture, you act as the vital…
Added 53 mins ago
Client Service Representative - Stettler
ATB
Stettler, AB
Full-time
At ATB Financial, we're more than just a bank. We're a team dedicated to making banking work for people. As a Client Service Representative, you'll be the welcoming face of ATB, providing…

Aplin

Executive Assistant

Winnipeg, MB, Canada

Job type: Full-time
Apply by: Oct 31, 2026
Experience: 3+ years of experience supporting senior leaders in an Executive Assistant or similar capacity
Posting language: English
Posted: Oct 1, 2026

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Original job description

Stacey Danley at Aplin has partnered with our client, a boutique financial planning firm, on the search for a term Executive Assistant position.

This is an opportunity to join a lean, collaborative and high-performing environment where trust, autonomy and flexibility are genuinely valued. You’ll work closely with senior professionals, clients and internal partners, serving as the organizational hub that keeps priorities moving and ensures a seamless experience for everyone involved.

The successful candidate will be someone who is one step ahead - highly organized, confident making decisions, and comfortable taking ownership without needing to be asked. This is not a role where you’ll simply manage a calendar; you’ll become a trusted partner who anticipates needs, solves problems and looks for smarter ways of working.

What You’ll Do

Provide proactive, high-level administrative support to two partners
Manage complex calendars, scheduling, meetings and competing priorities
Serve as a trusted point of contact for clients and internal stakeholders
Coordinate correspondence, follow-ups and day-to-day workflows
Anticipate needs and proactively address issues before they become problems
Identify opportunities to improve processes and enhance efficiency
Embrace technology and AI tools to streamline workflows and work smarter
Contribute wherever needed to help the broader team operate effectively

What You Bring

3+ years of experience supporting senior leaders in an Executive Assistant or similar capacity
Exceptional organizational skills and the ability to confidently manage competing priorities
A polished, professional communication style and strong client-service orientation
Initiative, sound judgment and a high degree of independence
A natural ability to anticipate what’s needed rather than waiting to be asked
Strong Microsoft 365 skills, including Outlook, Teams, SharePoint and OneDrive
Curiosity and confidence with technology, CRM systems and AI tools
Experience within financial services, wealth management or another professional services environment is an asset
Post-secondary education or equivalent professional experience

Benefits and Perks

Competitive compensation and performance bonus
Comprehensive benefits
Flexible environment
Long-term growth potential
Convenient location west of downtown with free parking

At Aplin - together with our brands CompuStaff, Impact Recruitment, and Vantix Systems - we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers. Accommodation is available upon request throughout all stages of the recruitment process.

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More about this job

Responsibilities

Provide proactive administrative support to two partners by managing complex calendars, meetings, correspondence, follow-ups, and competing priorities. Serve as a trusted contact for clients and internal stakeholders, anticipate needs, resolve issues, improve workflows, and use technology and AI tools to help the team operate effectively.

Requirements

Applicants should have at least three years of experience supporting senior leaders, strong organizational and communication skills, and the initiative, judgment, and independence to anticipate needs and manage competing priorities. Strong Microsoft 365 skills are required; familiarity with CRM systems, AI tools, and financial or other professional services is an asset, along with post-secondary education or equivalent experience.

Skills

Executive Support
Calendar Management
Scheduling
Meeting Coordination
Prioritization
Client Service
Professional Communication
Organization
Initiative
Sound Judgment
Independent Decision-Making
Process Improvement
Microsoft 365
Outlook
Microsoft Teams
SharePoint

Benefits

Performance Bonus
Comprehensive Benefits
Flexible Work Environment
Long-Term Growth Potential
Free Parking

Visa sponsorship

Not detected in the job text

Hiring contact

Stacey Danley

Keywords

Executive Assistant
Executive Support
Financial Planning
Financial Services
Wealth Management
Professional Services
Calendar Management
Scheduling
Meeting Coordination
Client Service
Stakeholder Communication
Correspondence
Workflow Coordination
Process Improvement
Microsoft 365
Outlook
Microsoft Teams
SharePoint
OneDrive
CRM Systems
Artificial Intelligence Tools
Technology Adoption
Administrative Support

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