Executive Assistant

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We’re recruiting an experienced Executive Assistant to support the COO for a 3-month contract opportunity with an organization in downtown Calgary.

This is an excellent opportunity for a resourceful, highly organized professional who thrives in a fast-paced corporate environment and enjoys providing high-level administrative and operational support to senior leadership.

The ideal candidate will bring strong executive-level experience, exceptional attention to detail, and the confidence to manage competing priorities with minimal direction.

What You’ll Be Doing

• Provide comprehensive administrative and coordination support to the COO.
• Manage complex calendars, schedule meetings, and coordinate travel arrangements.
• Prepare, edit, and format executive correspondence, reports, presentations, and confidential documents.
• Coordinate internal meetings, corporate events, and executive logistics.
• Process expense reports, invoices, and other financial documentation.
• Assist with procurement, accounts payable, and project-related administration.
• Maintain accurate records, electronic filing systems, and confidential information.
• Support onboarding coordination and other administrative initiatives as needed.
• Anticipate administrative needs and ensure day-to-day activities run smoothly.

What We’re Looking For

• 7+ years of experience in an Executive Assistant or senior-level administrative role.
• Proven experience supporting senior executives in a professional corporate environment.
• Advanced Microsoft Office skills, particularly Outlook, Word, Excel, and PowerPoint.
• Exceptional organizational skills and the ability to manage multiple priorities independently.
• Strong written communication, document preparation, and presentation formatting skills.
• Experience with expense reporting, invoicing, and general financial administration.
• Professional, adaptable, and confident working with senior stakeholders.
• High level of discretion, sound judgment, and attention to detail.
• Available to start immediately and commit to a 3-month, fully in-office contract.

At Aplin - together with our brands CompuStaff, Impact Recruitment, and Vantix Systems - we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers. Accommodation is available upon request throughout all stages of the recruitment process.

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