Executive Support Administrator ES3

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Executive Support Administrator (3-Month Contract)Are you an experienced executive support professional with a strong background in working alongside senior leadership? Our client is seeking an Executive Support Administrator to provide high-level administrative coordination, executive office oversight, and strategic support within a complex public-sector environment.

This is an excellent opportunity for a seasoned professional who thrives in a fast-paced environment, demonstrates exceptional judgment and discretion, and can effectively manage sensitive matters, competing priorities, and strategic organizational initiatives.

Position Details

• Location: Downtown Edmonton, AB (Onsite, Monday–Friday)
• Duration: 3-month contract
• Position: Executive Support Administrator
• Sector: Public Sector

Key Responsibilities

• Oversee the day-to-day operations and administrative functions of the executive office, ensuring efficient and effective operations.
• Provide high-level administrative and strategic support to executive leadership, managing complex, sensitive, and competing priorities.
• Coordinate the preparation of executive briefings, strategic reports, decision documents, and high-priority correspondence.
• Conduct research, analyze information, and prepare summaries and recommendations to support executive decision-making.
• Manage responses to sensitive, confidential, and time-sensitive matters, exercising sound judgment and discretion.
• Lead the coordination of executive meetings, strategic initiatives, and organizational projects.
• Monitor organizational priorities, commitments, deadlines, and action items across multiple departments.
• Establish and maintain effective relationships with senior stakeholders, external partners, and government representatives.
• Develop, implement, and improve executive office procedures, administrative standards, and reporting processes.
• Provide guidance and direction to administrative support staff, as required.

Qualifications

• Minimum of 6–8 years of progressively responsible executive support or senior administrative experience.
• Extensive experience supporting senior executives, such as Deputy Ministers, CEOs, Presidents, or Vice-Presidents.
• Demonstrated experience coordinating strategic initiatives, executive briefings, and complex organizational priorities.
• Exceptional written communication, research, analytical, and organizational skills.
• Advanced proficiency in Microsoft Office applications and document management systems.
• Strong leadership, initiative, and independent decision-making abilities.
• Proven ability to manage confidential information and exercise sound judgment and discretion.
• Previous public-sector experience and familiarity with governance structures, policies, and organizational processes are considered strong assets.

Interested in This Opportunity?
If you have extensive executive-level support experience and enjoy playing a key role in supporting senior leadership and advancing organizational priorities, we would love to hear from you!

Submit your resume highlighting your progressive executive support experience, strategic coordination capabilities, leadership skills, and ability to independently manage complex and confidential matters.

At Aplin - together with our brands CompuStaff, Impact Recruitment, and Vantix Systems - we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers. Accommodation is available upon request throughout all stages of the recruitment process.

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