HR Administrator
- Calgary, AB, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Posting language
- English
- Posted
Original job description
This role will be responsible for supporting the company's HR function by executing key processes, maintaining accurate records, and ensuring compliance with HR policies and regulations.
Key Responsibilities
- Coordinate recruitment activities including job postings, candidate screening, interviews, references, and background checks.
- Prepare employment agreements, NDAs, and other new hire documentation.
- Support employee onboarding and offboarding processes.
- Maintain HRIS and ATS systems, employee records, and HR reports.
- Coordinate annual HR and payroll-related employee programs.
- Prepare and distribute HR communications, policies, and company announcements.
- Provide general corporate administration support, including leases, insurance, registrations, and vendor services.
- Process field service timecards and assist with payroll reporting.
- Support accounting activities including project setup, progress billing, reporting, and other ad hoc duties,
Qualifications
Must-Haves:
- Proficiency with Microsoft Office, particularly Word, Excel, and PowerPoint.
- Strong organizational skills and attention to detail.
- Ability to manage confidential information with discretion.
- Strong communication and interpersonal skills.
- Up to 2 years of HR administration experience.
- Up to 2 years of AR experience, ideally in a manufacturing environment.
- Understanding of Canadian HR legislation.
- Experience with HRIS/ATS platforms such as ADP, Humi, or BambooHR.
- Exposure to payroll or accounting processes.
At Aplin - together with our brands CompuStaff, Impact Recruitment, and Vantix Systems - we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers. Accommodation is available upon request throughout all stages of the recruitment process.
More about this job
Responsibilities
Coordinate recruitment, hiring documentation, onboarding and offboarding, and maintain HR systems, employee records, reports, and communications. Support payroll and accounting processes, annual employee programs, and general corporate administration.
Requirements
Must be proficient in Microsoft Word, Excel, and PowerPoint, with strong organizational, communication, and interpersonal skills and discretion when handling confidential information. Up to two years of HR administration and accounts receivable experience are desirable, along with knowledge of Canadian HR legislation and exposure to HRIS/ATS, payroll, or accounting processes.
Skills
- Recruitment Coordination
- Candidate Screening
- Interview Coordination
- Employment Documentation
- Onboarding and Offboarding
- HRIS and ATS Administration
- Employee Records Management
- HR Reporting
- Payroll Support
- Microsoft Office
- Organizational Skills
- Attention to Detail
- Confidentiality
- Communication
- Accounts Receivable
- Accounting Support
Visa sponsorship
Not detected in the job text
Categories
- Human Resources
- Administrative
- Finance & Accounting
Keywords
- Human Resources Administration
- Recruitment
- Job Postings
- Candidate Screening
- Interviews
- Reference Checks
- Background Checks
- Employment Agreements
- Non-Disclosure Agreements
- Onboarding
- Offboarding
- HRIS
- ATS
- Employee Records
- HR Reporting
- Payroll
- Microsoft Office
- Microsoft Word
- Microsoft Excel
- Microsoft PowerPoint
- Canadian HR Legislation
- Accounts Receivable
- Accounting
- Progress Billing
- Timecards
- Corporate Administration
- Vendor Services
- Mining