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Aplin

HR Administrator

Calgary, AB, Canada

Job type: Full-time
Apply by: Oct 29, 2026
Posting language: English
Posted: Sep 29, 2026

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Original job description

We are seeking a detail-oriented HR Administrator to support an amazing Calgary company. This is a in-office, full-time role in North Calgary, AB.

This role will be responsible for supporting the company's HR function by executing key processes, maintaining accurate records, and ensuring compliance with HR policies and regulations.

Key Responsibilities

Coordinate recruitment activities including job postings, candidate screening, interviews, references, and background checks.
Prepare employment agreements, NDAs, and other new hire documentation.
Support employee onboarding and offboarding processes.
Maintain HRIS and ATS systems, employee records, and HR reports.
Coordinate annual HR and payroll-related employee programs.
Prepare and distribute HR communications, policies, and company announcements.
Provide general corporate administration support, including leases, insurance, registrations, and vendor services.
Process field service timecards and assist with payroll reporting.
Support accounting activities including project setup, progress billing, reporting, and other ad hoc duties,

Qualifications
Must-Haves:

Proficiency with Microsoft Office, particularly Word, Excel, and PowerPoint.
Strong organizational skills and attention to detail.
Ability to manage confidential information with discretion.
Strong communication and interpersonal skills.

Nice-to-Haves:

Up to 2 years of HR administration experience.
Up to 2 years of AR experience, ideally in a manufacturing environment.
Understanding of Canadian HR legislation.
Experience with HRIS/ATS platforms such as ADP, Humi, or BambooHR.
Exposure to payroll or accounting processes.

At Aplin - together with our brands CompuStaff, Impact Recruitment, and Vantix Systems - we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers. Accommodation is available upon request throughout all stages of the recruitment process.

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More about this job

Responsibilities

Coordinate recruitment, hiring documentation, onboarding and offboarding, and maintain HR systems, employee records, reports, and communications. Support payroll and accounting processes, annual employee programs, and general corporate administration.

Requirements

Must be proficient in Microsoft Word, Excel, and PowerPoint, with strong organizational, communication, and interpersonal skills and discretion when handling confidential information. Up to two years of HR administration and accounts receivable experience are desirable, along with knowledge of Canadian HR legislation and exposure to HRIS/ATS, payroll, or accounting processes.

Skills

Recruitment Coordination
Candidate Screening
Interview Coordination
Employment Documentation
Onboarding and Offboarding
HRIS and ATS Administration
Employee Records Management
HR Reporting
Payroll Support
Microsoft Office
Organizational Skills
Attention to Detail
Confidentiality
Communication
Accounts Receivable
Accounting Support

Visa sponsorship

Not detected in the job text

Keywords

Human Resources Administration
Recruitment
Job Postings
Candidate Screening
Interviews
Reference Checks
Background Checks
Employment Agreements
Non-Disclosure Agreements
Onboarding
Offboarding
HRIS
ATS
Employee Records
HR Reporting
Payroll
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Canadian HR Legislation
Accounts Receivable
Accounting
Progress Billing
Timecards
Corporate Administration
Vendor Services
Mining

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