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Added 15 hours ago
BM
Human Resources Administrator - Contract - Full-Time
Blue Mountain Resort
The Blue Mountains, ON
- Full-time
- Contract
Added 20 hours ago
SD
Education Assistant - Bus Attendant
School District 60
Taylor, BC
- Full-time
Provides instructional support to students to implement educational programs as determined by the teacher/resource team/administrator and provide students with feedback for completion of…
Added 1 day ago
AG
Art Services Technician
Art Gallery of Ontario
Toronto, ON
- Full-time
…crated/uncrated works of art for exhibition onto/off trucks. Works with Administrator, Logistics and Art Services to record art movements and update location information in collections…
Added 1 day ago
WB
Senior Administrative Assitant
Whistler Blackcomb
Whistler, BC
- Temporary
This position provides department administration, office oversight, Company compliance, and purchasing support. Administrator of Patrol database record-keeping program, which includes…
Added 1 day ago
CH
Assistant Clinic Director – Management Track
CARESPACE Health+Wellness
Cambridge, ON
- Full-time
You want to grow into management without becoming a full-time administrator.
Added 1 day ago
Office Administrator
DLA Piper Canada LLP
Edmonton, AB
…are looking for you. We are currently looking for an Office Administrator to join our Edmonton office and ‎invite you to ‎review the job description. The Office Administrator is responsible…
Added 1 day ago
P
Office Manager and Controller
Phantom
Kitchener, ON
- Full-time
…management responsibilities will transition back to the existing administrator following their return from maternity leave, allowing the position to focus fully on financial management and…
Added 1 day ago
P
Human Resources Payroll Administrator
PartsAvatar.ca
Montreal, QC
- Full-time
Added 1 day ago
C
Payroll Administrator
CarePartners
London, ON · Waterloo, ON
- Full-time
We are currently looking for someone to join our team in the role of Payroll Administrator. This is a full-time role, based out of our Waterloo corporate office.
Added 1 day ago
Experienced Police Officer
City of Brandon
Brandon, MB
…will not advance without prior approval from the Competition…
Added 1 day ago
CF
Payroll Administrator
Crunch Fitness Canada Corporate
Cambridge, ON
- $60,000 to $70,000 CAD / year
- Full-time
We’re looking for a detail-oriented, accountable, and solutions-driven Payroll Administrator who takes pride in accuracy and ownership. This role is ideal for someone who thrives in a…
Added 1 day ago
AC
D365 F&O Functional Analyst
Aston Carter
Richmond, BC
- Contract
3+ years of hands-on experience with D365 Finance & Operations as a functional analyst, administrator, or support lead, or at least 2+ years with strong prior ERP experience.
Added 1 day ago
UC
Coordinator, People & Culture
Upper Canada Collage
Toronto, ON
- $55,622 to $73,004 CAD / year
- Full-time
Serve as the department's lead administrator and internal champion for ADP Workforce Now, ensuring the integrity, accuracy, and confidentiality of employee data;
Added 1 day ago
Studio Treasury Administrator
Blue Ant Media Inc.
Toronto, ON
Blue Ant Media has an opportunity for a Studio Treasury Administrator with strong attention to detail to work within the company’s accounting department.
Added 1 day ago
Food Service Worker - Casual 2026/2027 (Yarmouth Schools) (90665)
Nova Scotia Regional Centres for Education & CSAP
NS · Yarmouth, NS
…Regional Centre for Education School Lunch Program Lead and school administrator, will demonstrate strong organizational and planning skills. They are responsible for assisting in the…
Added 1 day ago
Food Service Worker - Casual 2026/2027 (Weymouth/Digby/Freeport) (90665)
Nova Scotia Regional Centres for Education & CSAP
Digby, NS
…Regional Centre for Education School Lunch Program Lead and school administrator, will demonstrate strong organizational and planning skills. They are responsible for assisting in the…
Added 1 day ago
Office Administrator
Harvest Operations Corp.
Calgary, AB
Harvest Operations is currently recruiting an Office Administrator, reporting to the Manager, Human Resources and Corporate Services. The Office Administrator is the first point of contact…
Added 1 day ago
TB
Operations Administrator - (TBS) Contract
The Beer Store
Bolton, ON
- Contract
We are currently searching for an Operations Administrator reporting to the Supervisor, Operations. This vacancy is a full-time, 12-month contract opportunity. The Operations Administrator…
Added 1 day ago
ST
Office Administrator
Swiftlink Technologies Inc.
Richmond, BC
- Full-time
We are seeking an experienced and detail-oriented Office Administrator to independently handle day-to-day office administration and coordinate routine HR processes. The role requires…
Added 1 day ago
HO
Office Administrator
Harvest Operations Corp.
Calgary, AB
- Full-time
Harvest Operations is currently recruiting an Office Administrator, reporting to the Manager, Human Resources and Corporate Services. The Office Administrator is the first point of contact…
Added 1 day ago
Food Service Worker - Casual 2026 (Shelburne/Lockeport Schools) (90189)
Nova Scotia Regional Centres for Education & CSAP
Shelburne, NS
…Regional Centre for Education School Lunch Program Lead and school administrator, will demonstrate strong organizational and planning skills. They are responsible for assisting in the…
Added 1 day ago
Program Administrator, Strategic Initiatives (TERM)
University of Toronto
Toronto, ON
Under the general direction of the Head of Strategy and Transformation & Senior Advisor to the Dean, the Program Administrator, Strategic Initiatives will provide project, program and…
Added 1 day ago
HR Administrator
B2GOLD
Edmonton, AB
Added 1 day ago
M
Benefits Administrator (1 Year Contract)/Administrateur des avantages sociaux (contrat temporaire)
MDA
Sainte-Anne-de-Bellevue, QC
- Full-time
Added 1 day ago
MS
Human Resources Assistant (On Site)
Myant Shared Service Corp.
Mississauga, ON
- Full-time

AppDirect

USA Benefits & Payroll Administrator

Montreal, QC, Canada

$70,000 - $90,000 CAD

Apply About employer

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Job details

Pay: $70,000 - $90,000 CAD
Experience: 3–5+ years of hands-on experience in US payroll processing and benefits administration, with demonstrated experience in a multi-state, multi-entity environment;
Posting language: English
Posted: Sep 28, 2026

Original job description

Pour la version française de cette description de poste, veuillez consulter le lien suivant:

Administrateur(trice) de la paie et des avantages sociaux – États-Unis

About You

You are a meticulous and proactive payroll and benefits professional who takes full ownership of the employee experience behind the scenes. You thrive in fast-paced, multi-entity environments where no two days look the same, and you bring a rare combination of technical precision and people-first thinking to everything you do. You don't just process payroll - you ensure every employee is paid accurately, on time, and with complete confidence. You're equally at home navigating complex benefits renewals, multi-state compliance requirements, and leave of absence case management. You hold yourself to the highest standard of accuracy, confidentiality, and integrity - because you know that getting the details right is what earns trust. If you're someone who sees what needs to be done, takes initiative, and drives it all the way to completion, this role was built for you.

What You'll Do and How You'll Have an Impact

Full-Cycle Payroll Administration

Process and manage end-to-end payroll for multiple US-based entities, including regular, off-cycle, and ad hoc payroll runs;
Ensure accurate calculation of wages, deductions, garnishments, tax withholdings, and all payroll-related transactions;
Manage multi-state payroll tax registrations, closures, filings, and compliance - including SUI and SIT accounts;
Lead year-end payroll activities including W-2 preparation, reconciliation, and distribution;
Serve as the primary liaison with payroll vendors and resolve processing issues in a timely manner;
Audit and maintain payroll records to ensure data integrity across all entities.

Full-Cycle US Benefits Administration

Administer all US employee benefit programs including medical, dental, vision, life, disability, FSA/HSA, and 401(k) plans across multiple companies;
Manage the full benefits lifecycle: enrollment, changes, terminations, COBRA, QMCSO, and qualifying life events;
Lead annual open enrollment planning, communication, execution, and post-enrollment reconciliation for all supported entities;
Partner with brokers, carriers, and third-party administrators on plan setup, renewals, billing reconciliation, and issue resolution; negotiate contracts and renewals on behalf of the organization;
Support 401(k) plan administration including audit coordination, compliance testing (ADP/ACP, top-heavy), and Form 5500 filings.

Leave of Absence (LOA) Management

Administer and track employee leaves of absence in compliance with FMLA, ADA, state-specific leave laws, and company policies;
Serve as the primary point of contact for employees, managers, and vendors on leave eligibility, documentation requirements, timelines, and status updates;
Coordinate leave-related pay, benefits continuation, and return-to-work processes;
Partner with managers and HR Business Partners to ensure a smooth, supportive experience throughout the leave lifecycle;
Maintain accurate, confidential leave records and reporting in HRIS and case management systems.

Compliance & Reporting

Stay current on federal, state, and local payroll and benefits regulations (FLSA, ERISA, ACA, COBRA, HIPAA);
Ensure timely and accurate compliance filings including ACA reporting (1094-C/1095-C), EEO-1, and state-specific requirements;
Generate and analyze payroll and benefits reports to support audits, budgeting, and leadership decision-making;
Support due diligence and integration activities related to newly acquired entities.

Process Improvement & Cross-Functional Collaboration

Identify opportunities to streamline payroll and benefits processes, increase automation, and enhance the employee experience;
Partner with Finance, Legal, and People Operations to ensure alignment on compensation, benefits, and compliance matters;
Maintain clear, up-to-date process documentation and SOPs;
Contribute to payroll and benefits projects and initiatives as needed.

What We're Looking For

3–5+ years of hands-on experience in US payroll processing and benefits administration, with demonstrated experience in a multi-state, multi-entity environment;
Strong working knowledge of federal and state payroll tax regulations and benefits compliance including ERISA, ACA, COBRA, FMLA, and 401(k) plan administration;
Experience with HRIS and payroll platforms such as ADP, Paylocity, Gusto, Rippling, or similar;
Advanced proficiency in Excel or Google Sheets - VLOOKUPs, pivot tables, and data reconciliation are second nature to you;
A track record of handling sensitive compensation and personal data with the highest level of discretion and integrity;
Strong communication skills with the ability to translate complex payroll and benefits topics clearly for employees and stakeholders at all levels;
FPC, CPP, or CEBS certification is preferred;
Bachelor's degree in Human Resources, Business Administration, Finance, Accounting, or a related field - or equivalent practical experience.

At AppDirect, we believe that innovation thrives in an environment that houses diversity of excellence, experience and thought. We respect each AppDirector as their own fingerprint; unique with no one alike. We foster an environment of inclusion without regard to race, religion, age, sexual orientation, or gender identity enabling AppDirectors to embrace their uniqueness to do their best work. As such, we strongly encourage applications from Indigenous peoples, racialized people, people with disabilities, people from gender and sexually diverse communities, and/or people with intersectional identities.

At AppDirect we take privacy very seriously. For more information about our use and handling of personal data from job applicants, please read our Candidate Privacy Policy. For more information of our general privacy practices, please see AppDirect Privacy Notice: https://www.appdirect.com/about/privacy-notice

At AppDirect, AI tools may assist our recruitment team with administrative automations - always under human oversight. AI tools do not make hiring decisions or solely automated decisions about your candidacy – all decisions are made by our people. By submitting your application, you acknowledge that your information may be processed in this way. You may request access or deletion at any time by contacting privacy@appdirect.com.

The salary band listed below reflects the expected annual base salary or OTE (on-target earnings) for this role at AppDirect and may be subject to change.

Base salary or OTE is just one component of AppDirect’s total compensation package. In addition to base pay, regular employees may be eligible for performance-based bonuses and a full range of benefits.

Compensation Band

$70,000 - $90,000 CAD

L'échelle salariale indiquée ci-dessous correspond au salaire de base annuel prévu ou à la rémunération cible (OTE) pour ce poste chez AppDirect et est susceptible d'être modifiée.

Le salaire de base ou la rémunération cible (OTE) ne constitue qu'une composante du package de rémunération global proposé par AppDirect. Outre le salaire de base, les employés permanents peuvent prétendre à des primes liées à la performance et à une gamme complète d'avantages sociaux. Fourchette

Échelle salariale

$70,000 - $90,000 CAD

Apply About employer

More about this job

Responsibilities

Administer end-to-end payroll and US employee benefits across multiple entities, including payroll processing, tax compliance, benefits enrollment and renewals, 401(k) administration, and leave management. Maintain accurate records and compliance reporting, resolve vendor and employee issues, and improve processes in collaboration with Finance, Legal, and People Operations.

Requirements

Candidates should have 3–5+ years of hands-on US payroll and benefits experience in a multi-state, multi-entity environment, with knowledge of payroll taxes, ERISA, ACA, COBRA, FMLA, and 401(k) administration. Experience with HRIS or payroll platforms and advanced spreadsheet skills are expected; a relevant bachelor's degree or equivalent experience is accepted, and FPC, CPP, or CEBS certification is preferred.

Skills

Full-Cycle Payroll Administration
Benefits Administration
Multi-State Payroll Compliance
Payroll Tax Filings
401(k) Plan Administration
Leave of Absence Management
FMLA Compliance
ACA Reporting
COBRA Administration
HRIS
ADP
Excel
Data Reconciliation
Benefits Renewals
Payroll Auditing
Process Improvement

Benefits

Medical Insurance
Dental Insurance
Vision Insurance
Life Insurance
Disability Insurance
Flexible Spending Account
Health Savings Account
401(k)
Performance-Based Bonuses

Visa sponsorship

Not detected in the job text

Keywords

US Payroll
Payroll Processing
Payroll Tax Compliance
Multi-State Payroll
Multi-Entity Administration
Benefits Administration
Medical Insurance
Dental Insurance
Vision Insurance
Life Insurance
Disability Insurance
FSA
HSA
401(k)
FMLA
ADA
ERISA
ACA
COBRA
HIPAA
QMCSO
ADP
Paylocity
Gusto
Rippling
HRIS
Excel
W-2
Form 5500
FPC

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