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Added 45 mins ago
V
Via Driver Partner - $300 New Driver Promotion
Via
Brant, ON
- Full-time
Earn a $300 new driver partner promotion and up to $27.00/hr (net) driving on the Via platform in Brant County, ON!
Added 1 hour ago
MS
Human Resources Manager
Movement Search & Delivery
Chatham-Kent, ON · Chatham, ON
- $130,000 to $140,000 CAD / year
- Full-time
…with employees, and helping managers lead effectively. You’ll partner closely with plant leadership to support daily operations while strengthening the site’s people practices and…
Added 6 hours ago
CO
Human Resources Generalist
City of Saint John
Saint John, NB
- Full-time
…Human Resources processes and programs. The ideal candidate is people-focused, highly organized, solution-oriented, and passionate about creating a positive employee…
Added 10 hours ago
E
Human Resources Business Partner - Eurofins Environment Testing Western Canada, Inc.
Eurofins
Edmonton, AB
- Full-time
Are you an HR professional who enjoys being close to the business, building trusted relationships and turning people challenges into practical solutions?
Added 10 hours ago
Office Manager
EBC Inc.
Mississauga, ON
But EBC is about more than the projects we build. Our people and our culture are at the heart of our success. We believe that creating a welcoming, collaborative, respectful, and…
Added 12 hours ago
RI
Pest Control Technician
Rentokil Initial
Victoria, BC
- $43,000 to $45,000 CAD / year
- Full-time
…Rentokil Terminix business. We pride ourselves on being a trusted partner to many of the world's leading brands across industries as diverse as manufacturing, distribution, retail, food…
Added 15 hours ago
A&
Manager - Transaction Advisory Canada - Performance Improvement
Alvarez & Marsal
Toronto, ON
- Full-time
…Fun, Personal Reward, and Inclusive Diversity - are why our people love working at…
Added 18 hours ago
Senior Product Design Manager, Payroll
Gusto, Inc.
Toronto, ON
…businesses nationwide and are building a workplace that reflects the people we…
Added 19 hours ago
IB
Manager, Development Communications
Ivey Business School at Western University
London, ON
- Full-time
Partner with the Executive Director and Director, Development to continually review, enhance, and develop fundraising collateral, ensuring all materials are current, accurate, and aligned…
Added 20 hours ago
IL
Talent acquisition specialist (12 month contract)
IPH Limited
Moncton, NB
- Full-time
Partner with hiring managers to understand workforce needs, define hiring strategies, and establish role requirements, qualifications, and competencies
Added 21 hours ago
FL
Talent Acquisition & HR Manager
Falco Logistics
Toronto, ON · North York, ON
- Full-time
Partner directly with the CEO and leadership team on employee performance, organizational growth and People-related decisions.
Added 22 hours ago
CO
Human Resources Generalist
City of Saint John
Saint John, NB
- Full-time
…Human Resources processes and programs. The ideal candidate is people-focused, highly organized, solution-oriented, and passionate about creating a positive employee…
Added 22 hours ago
EG
Collections Operations Manager - Surrey
Emterra Group
Surrey, BC
- Full-time
…This role is accountable for overall safety, service delivery, people, productivity and financial performance, with a focus on operational excellence, customer satisfaction and continuous…
Added 1 day ago
SW
Administration and Events Coordinator *email to apply*
Sport Wood Buffalo Association
Fort McMurray, AB
- Full-time
This is a people-first role. You are the face of SWBA for many of our participants, parents, partners, and volunteers. We are looking for someone who is outgoing, energetic, and genuinely…
Added 1 day ago
H
Senior Talent Acquisition Specialist (Contract)
Hatch
Mississauga, ON
- Contract
…capabilities. We ensure delivery of services through the skills of our people, methodologies, and…
Added 1 day ago
M
AVP, AI
Manulife
Toronto, ON
- Full-time
Partner with leaders in Risk, Legal, and Procurement to surface high-impact AI opportunities and articulate clear value cases.
Added 1 day ago
C
Bilingual Senior HR Business Partner – Corporate Groups
CBC/Radio-Canada
Ottawa, ON
- Full-time
Reporting to the Senior Manager, HR, you will be a key member of the People & Culture team, providing strategic Human Resources and Industrial Relations (HR/IR) consultation and operational…
Added 1 day ago
C
Bilingual Senior HR Business Partner – Corporate Groups
CBC/Radio-Canada
Ottawa, ON · Greater Ottawa Metropolitan Area
- Full-time
Reporting to the Senior Manager, HR, you will be a key member of the People & Culture team, providing strategic Human Resources and Industrial Relations (HR/IR) consultation and operational…
Added 1 day ago
M
Quality Engineer Lead
Manulife
Waterloo, ON
- Full-time
…quality‑first practices across the software development lifecycle, and partner closely with engineering and product teams to deliver reliable, high‑performing systems. This role offers the…
Added 1 day ago
CO
Director, AI, Data and Analytics
City of North Vancouver
North Vancouver, BC
- Full-time
…City in the World”, with five key priorities to be a City for People, a Resilient City, a Vibrant City, a Connected City and a Prosperous City. The City of North Vancouver is committed to…
Added 1 day ago
Senior HR Business Partner
Behavox
Toronto, ON
The Senior HR Business Partner is an individual contributor responsible for partnering with US and Canada business leaders to execute people strategies that support organizational…
Added 1 day ago
Senior HR Business Partner
Behavox
Montreal, QC
The Senior HR Business Partner is an individual contributor responsible for partnering with US and Canada business leaders to execute people strategies that support organizational…
Added 1 day ago
C
Director, Purchasing NA
CGT
Cambridge, ON
- $120,000 to $150,000 CAD / year
- Full-time
Coach and mentor staff as appropriate to manage and develop performance. Partner with HR on any staff-related performance concerns;
Added 1 day ago
People Business Partner
Jack Morton Worldwide
Oakville, ON
We're looking for a People Business Partner to join us in Oakville, ON and support our North America operations as part of a global People team spanning seven countries. This isn't a…
Added 1 day ago
LK
Interim Director, Human Resources
LHH Knightsbridge
Calgary, AB
- Contract
…compliance, and succession planning. The ideal candidate will be a “people-first” leader that inspires trust at all employee levels and that can operate both strategically and…

AppDirect

USA Benefits & Payroll Administrator

Montreal, QC, Canada

$70,000 - $90,000 CAD

Apply About employer

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Job details

Pay: $70,000 - $90,000 CAD
Experience: 3–5+ years of hands-on experience in US payroll processing and benefits administration, with demonstrated experience in a multi-state, multi-entity environment;
Posting language: English
Posted: Sep 28, 2026

Original job description

Pour la version française de cette description de poste, veuillez consulter le lien suivant:

Administrateur(trice) de la paie et des avantages sociaux – États-Unis

About You

You are a meticulous and proactive payroll and benefits professional who takes full ownership of the employee experience behind the scenes. You thrive in fast-paced, multi-entity environments where no two days look the same, and you bring a rare combination of technical precision and people-first thinking to everything you do. You don't just process payroll - you ensure every employee is paid accurately, on time, and with complete confidence. You're equally at home navigating complex benefits renewals, multi-state compliance requirements, and leave of absence case management. You hold yourself to the highest standard of accuracy, confidentiality, and integrity - because you know that getting the details right is what earns trust. If you're someone who sees what needs to be done, takes initiative, and drives it all the way to completion, this role was built for you.

What You'll Do and How You'll Have an Impact

Full-Cycle Payroll Administration

Process and manage end-to-end payroll for multiple US-based entities, including regular, off-cycle, and ad hoc payroll runs;
Ensure accurate calculation of wages, deductions, garnishments, tax withholdings, and all payroll-related transactions;
Manage multi-state payroll tax registrations, closures, filings, and compliance - including SUI and SIT accounts;
Lead year-end payroll activities including W-2 preparation, reconciliation, and distribution;
Serve as the primary liaison with payroll vendors and resolve processing issues in a timely manner;
Audit and maintain payroll records to ensure data integrity across all entities.

Full-Cycle US Benefits Administration

Administer all US employee benefit programs including medical, dental, vision, life, disability, FSA/HSA, and 401(k) plans across multiple companies;
Manage the full benefits lifecycle: enrollment, changes, terminations, COBRA, QMCSO, and qualifying life events;
Lead annual open enrollment planning, communication, execution, and post-enrollment reconciliation for all supported entities;
Partner with brokers, carriers, and third-party administrators on plan setup, renewals, billing reconciliation, and issue resolution; negotiate contracts and renewals on behalf of the organization;
Support 401(k) plan administration including audit coordination, compliance testing (ADP/ACP, top-heavy), and Form 5500 filings.

Leave of Absence (LOA) Management

Administer and track employee leaves of absence in compliance with FMLA, ADA, state-specific leave laws, and company policies;
Serve as the primary point of contact for employees, managers, and vendors on leave eligibility, documentation requirements, timelines, and status updates;
Coordinate leave-related pay, benefits continuation, and return-to-work processes;
Partner with managers and HR Business Partners to ensure a smooth, supportive experience throughout the leave lifecycle;
Maintain accurate, confidential leave records and reporting in HRIS and case management systems.

Compliance & Reporting

Stay current on federal, state, and local payroll and benefits regulations (FLSA, ERISA, ACA, COBRA, HIPAA);
Ensure timely and accurate compliance filings including ACA reporting (1094-C/1095-C), EEO-1, and state-specific requirements;
Generate and analyze payroll and benefits reports to support audits, budgeting, and leadership decision-making;
Support due diligence and integration activities related to newly acquired entities.

Process Improvement & Cross-Functional Collaboration

Identify opportunities to streamline payroll and benefits processes, increase automation, and enhance the employee experience;
Partner with Finance, Legal, and People Operations to ensure alignment on compensation, benefits, and compliance matters;
Maintain clear, up-to-date process documentation and SOPs;
Contribute to payroll and benefits projects and initiatives as needed.

What We're Looking For

3–5+ years of hands-on experience in US payroll processing and benefits administration, with demonstrated experience in a multi-state, multi-entity environment;
Strong working knowledge of federal and state payroll tax regulations and benefits compliance including ERISA, ACA, COBRA, FMLA, and 401(k) plan administration;
Experience with HRIS and payroll platforms such as ADP, Paylocity, Gusto, Rippling, or similar;
Advanced proficiency in Excel or Google Sheets - VLOOKUPs, pivot tables, and data reconciliation are second nature to you;
A track record of handling sensitive compensation and personal data with the highest level of discretion and integrity;
Strong communication skills with the ability to translate complex payroll and benefits topics clearly for employees and stakeholders at all levels;
FPC, CPP, or CEBS certification is preferred;
Bachelor's degree in Human Resources, Business Administration, Finance, Accounting, or a related field - or equivalent practical experience.

At AppDirect, we believe that innovation thrives in an environment that houses diversity of excellence, experience and thought. We respect each AppDirector as their own fingerprint; unique with no one alike. We foster an environment of inclusion without regard to race, religion, age, sexual orientation, or gender identity enabling AppDirectors to embrace their uniqueness to do their best work. As such, we strongly encourage applications from Indigenous peoples, racialized people, people with disabilities, people from gender and sexually diverse communities, and/or people with intersectional identities.

At AppDirect we take privacy very seriously. For more information about our use and handling of personal data from job applicants, please read our Candidate Privacy Policy. For more information of our general privacy practices, please see AppDirect Privacy Notice: https://www.appdirect.com/about/privacy-notice

At AppDirect, AI tools may assist our recruitment team with administrative automations - always under human oversight. AI tools do not make hiring decisions or solely automated decisions about your candidacy – all decisions are made by our people. By submitting your application, you acknowledge that your information may be processed in this way. You may request access or deletion at any time by contacting privacy@appdirect.com.

The salary band listed below reflects the expected annual base salary or OTE (on-target earnings) for this role at AppDirect and may be subject to change.

Base salary or OTE is just one component of AppDirect’s total compensation package. In addition to base pay, regular employees may be eligible for performance-based bonuses and a full range of benefits.

Compensation Band

$70,000 - $90,000 CAD

L'échelle salariale indiquée ci-dessous correspond au salaire de base annuel prévu ou à la rémunération cible (OTE) pour ce poste chez AppDirect et est susceptible d'être modifiée.

Le salaire de base ou la rémunération cible (OTE) ne constitue qu'une composante du package de rémunération global proposé par AppDirect. Outre le salaire de base, les employés permanents peuvent prétendre à des primes liées à la performance et à une gamme complète d'avantages sociaux. Fourchette

Échelle salariale

$70,000 - $90,000 CAD

Apply About employer

More about this job

Responsibilities

Administer end-to-end payroll and US employee benefits across multiple entities, including payroll processing, tax compliance, benefits enrollment and renewals, 401(k) administration, and leave management. Maintain accurate records and compliance reporting, resolve vendor and employee issues, and improve processes in collaboration with Finance, Legal, and People Operations.

Requirements

Candidates should have 3–5+ years of hands-on US payroll and benefits experience in a multi-state, multi-entity environment, with knowledge of payroll taxes, ERISA, ACA, COBRA, FMLA, and 401(k) administration. Experience with HRIS or payroll platforms and advanced spreadsheet skills are expected; a relevant bachelor's degree or equivalent experience is accepted, and FPC, CPP, or CEBS certification is preferred.

Skills

Full-Cycle Payroll Administration
Benefits Administration
Multi-State Payroll Compliance
Payroll Tax Filings
401(k) Plan Administration
Leave of Absence Management
FMLA Compliance
ACA Reporting
COBRA Administration
HRIS
ADP
Excel
Data Reconciliation
Benefits Renewals
Payroll Auditing
Process Improvement

Benefits

Medical Insurance
Dental Insurance
Vision Insurance
Life Insurance
Disability Insurance
Flexible Spending Account
Health Savings Account
401(k)
Performance-Based Bonuses

Visa sponsorship

Not detected in the job text

Keywords

US Payroll
Payroll Processing
Payroll Tax Compliance
Multi-State Payroll
Multi-Entity Administration
Benefits Administration
Medical Insurance
Dental Insurance
Vision Insurance
Life Insurance
Disability Insurance
FSA
HSA
401(k)
FMLA
ADA
ERISA
ACA
COBRA
HIPAA
QMCSO
ADP
Paylocity
Gusto
Rippling
HRIS
Excel
W-2
Form 5500
FPC

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