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Added 28 mins ago
Site Administrator
IREN
Prince George, BC
$31 CAD / hour
Full-time
IREN is currently looking for a Site Administrator to join our Prince George, BC team. Joining our operations team, the right candidate will be highly motivated, proactive, reliable, and…
Added 28 mins ago
HSE Administrator
Arctic Arrow Powerline Group Ltd.
Calgary, AB
$55,000 to $58,000 CAD / year
Full-time
Reporting to the HSE Manager, the Health, Safety and Environmental Administrator supports the implementation and maintenance of Arctic Arrow's health, safety, and environmental programs.…
Added 46 mins ago
Assistant Director of Human Resources
Marriott
Toronto, ON
Full-time
Works with Employment Administrator to establish and maintain contact with external recruitment sources (e.g., state job service, local colleges, recruiting agencies, and community based…
Added 1 hour ago
Secretary
McGill University
Canada
Full-time
Serve as front-line administrator/receptionist for the TSI providing information to callers and visitors. Determine reason for call/visit and direct callers/visitors to appropriate TSI…
Added 1 hour ago
Administrator
McGill University
Sherbrooke, QC
Full-time
Reporting to the Associate Director, Clinical Student Affairs, the Administrator provides administrative support to residency and fellowship programs within Postgraduate Medical Education…
Added 1 hour ago
Planning & Reporting Administrator
AGLC
AB · Edmonton, AB
Full-time
Reporting to the Manager, Planning & Reporting, the Planning & Reporting Administrator provides operational and administrative support to AGLC’s Class E Liquor Manufacturers. Serving as a…
Added 1 hour ago
Windows & VMware System Administrator
Astra-North Infoteck Inc. ~ Conquering today’s challenges, achieving tomorrow’s vision!
Montreal, QC
Full-time
24.Experience with vSphere problem determination| capacity planning and root cause analysis.
Added 1 hour ago
Billing Administrator
The Universal Group
Langley (District), BC · Langley, British Columbia
Full-time
Are you a detailed oriented individual with the ability to problem solve? Do you have prior experience as a Billing Administrator? Are you passionate about providing Peace of Mind to your…
Added 1 hour ago
GWS Migration Lead
SRA Group
Toronto, ON
$75 to $80 CAD / hour
Contract
…teams. You will be responsible for the end-to-end technical planning, execution, and oversight of data migration, system integration, and troubleshooting throughout the project…
Added 1 hour ago
Financial Systems Administrator
Cassels Brock & Blackwell LLP
Toronto, ON
Full-time
Our Toronto office is currently seeking a Financial Systems Administrator to join our Information Technology department. The ideal candidate will be an organized and eager professional who…
Added 1 hour ago
Scotia Jarislowsky Fraser Portfolio Administrator - Burlington
Scotiabank
Burlington, ON
Full-time
Additionally, the Portfolio Administrator will support and deliver upon the market and regional goals of operational excellence through ongoing review and enhancement of processes,…
Added 2 hours ago
Development Coordinator
Stratford Hall
Vancouver, BC
$65,000 to $75,000 CAD / year
Full-time
The Development Coordinator is a key member of the Development team. This is a unique opportunity for a skilled administrator with strong operations and fundraising ambitions to elevate…
Added 2 hours ago
School Psychologist
Richmond School District No. 38
Richmond, BC
Full-time
Provide ongoing collaborative planning for students and classrooms and assist with pre-referral interventions
Added 2 hours ago
Secondary Long Term Occasional (LTO) 100% Family Studies (HIF101, HSP3U1, HSB4U1)
York Region District School Board
Woodbridge, ON
Full-time
…as well as two (2) references one of which must be a YRDSB…
Added 2 hours ago
ECE/ECA Instructor ("Rockstar" teacher needed)
Ontario Institute of Health and Innovation
Toronto, ON
Full-time
…in the Early Childhood Education (ECE) and Early Childhood Administrator programs. These roles involve planning and implementing course content, guiding students through their theoretical…
Added 2 hours ago
Secondary Long Term Occasional (LTO) 100% Special Education (Autism)
York Region District School Board
Aurora, ON
Full-time
…as well as two (2) references one of which must be a YRDSB…
Added 2 hours ago
Vice Principal - Secondary
Abbotsford School District
Abbotsford, BC
Full-time
We are seeking applications for future Vice-Principal positions in our Secondary schools. Those selected will be welcomed to our administrator leadership pool.
Added 2 hours ago
Principal - Elementary
Abbotsford School District
Abbotsford, BC
Full-time
We are seeking applications for future Principal positions in our Elementary schools. Those selected will be welcomed to our administrator leadership pool.
Added 2 hours ago
Administrative Assistant
My Insurance Broker
Thornhill, ON
Assist with planning employee engagement initiatives and company events.
Added 3 hours ago
Business Analyst
Brock University
St. Catharines, ON · Main Campus (Employees)
Full-time
Act as primary administrator for Registrar’s Office systems, ensuring effective configuration, maintenance, security, and data integrity;
Added 3 hours ago
Senior Engineer - ServiceNow Development
The TJX Companies, Inc.
Mississauga, ON · CAN Home Office Mississauga ON
$87,780 to $122,892 CAD / year
Full-time
Participate in code reviews, release planning, production validation, incident resolution, and root-cause analysis.
Added 3 hours ago
Procurement Administrator, Parts & Materials
Boardwalk
Calgary, AB
Full-time
By effectively managing these responsibilities, the Procurement Administrator, Parts & Materials contributes to the overall success of Boardwalk by ensuring properties are well-maintained,…
Added 3 hours ago
Client Payment Administrator
Family Service Toronto
Toronto, ON
$45,967 to $56,549 CAD / year
Full-time · Temporary
Reporting to the Manager, PassportONE-Client Payments, the Client Payment Administrator will perform financial responsibilities for the PassportONE program. PassportONE is part of Family…
Added 4 hours ago
Manager - Release, Configuration & Environment Management
Hays
Toronto, ON
Contract
Lead release readiness reviews, deployment planning, go/no-go decisions, and post-release reviews.
Added 4 hours ago
Operations Support Manager
ARNWOOD VETERINARY CLINICS LIMITED
London, ON
Full-time
…excellence, coordinating recruitment and onboarding, resource planning and rotas, management of maintenance issues and ensuring compliance across all assigned…

AppDirect

USA Benefits & Payroll Administrator

Montreal, QC, Canada

Pay: $70,000 - $90,000 CAD
Experience: 3–5+ years of hands-on experience in US payroll processing and benefits administration, with demonstrated experience in a multi-state, multi-entity environment;
Posting language: English
Posted: Sep 28, 2026

Apply About employer

Applications open in a new tab.

Original job description

Pour la version française de cette description de poste, veuillez consulter le lien suivant:

Administrateur(trice) de la paie et des avantages sociaux – États-Unis

About You

You are a meticulous and proactive payroll and benefits professional who takes full ownership of the employee experience behind the scenes. You thrive in fast-paced, multi-entity environments where no two days look the same, and you bring a rare combination of technical precision and people-first thinking to everything you do. You don't just process payroll - you ensure every employee is paid accurately, on time, and with complete confidence. You're equally at home navigating complex benefits renewals, multi-state compliance requirements, and leave of absence case management. You hold yourself to the highest standard of accuracy, confidentiality, and integrity - because you know that getting the details right is what earns trust. If you're someone who sees what needs to be done, takes initiative, and drives it all the way to completion, this role was built for you.

What You'll Do and How You'll Have an Impact

Full-Cycle Payroll Administration

Process and manage end-to-end payroll for multiple US-based entities, including regular, off-cycle, and ad hoc payroll runs;
Ensure accurate calculation of wages, deductions, garnishments, tax withholdings, and all payroll-related transactions;
Manage multi-state payroll tax registrations, closures, filings, and compliance - including SUI and SIT accounts;
Lead year-end payroll activities including W-2 preparation, reconciliation, and distribution;
Serve as the primary liaison with payroll vendors and resolve processing issues in a timely manner;
Audit and maintain payroll records to ensure data integrity across all entities.

Full-Cycle US Benefits Administration

Administer all US employee benefit programs including medical, dental, vision, life, disability, FSA/HSA, and 401(k) plans across multiple companies;
Manage the full benefits lifecycle: enrollment, changes, terminations, COBRA, QMCSO, and qualifying life events;
Lead annual open enrollment planning, communication, execution, and post-enrollment reconciliation for all supported entities;
Partner with brokers, carriers, and third-party administrators on plan setup, renewals, billing reconciliation, and issue resolution; negotiate contracts and renewals on behalf of the organization;
Support 401(k) plan administration including audit coordination, compliance testing (ADP/ACP, top-heavy), and Form 5500 filings.

Leave of Absence (LOA) Management

Administer and track employee leaves of absence in compliance with FMLA, ADA, state-specific leave laws, and company policies;
Serve as the primary point of contact for employees, managers, and vendors on leave eligibility, documentation requirements, timelines, and status updates;
Coordinate leave-related pay, benefits continuation, and return-to-work processes;
Partner with managers and HR Business Partners to ensure a smooth, supportive experience throughout the leave lifecycle;
Maintain accurate, confidential leave records and reporting in HRIS and case management systems.

Compliance & Reporting

Stay current on federal, state, and local payroll and benefits regulations (FLSA, ERISA, ACA, COBRA, HIPAA);
Ensure timely and accurate compliance filings including ACA reporting (1094-C/1095-C), EEO-1, and state-specific requirements;
Generate and analyze payroll and benefits reports to support audits, budgeting, and leadership decision-making;
Support due diligence and integration activities related to newly acquired entities.

Process Improvement & Cross-Functional Collaboration

Identify opportunities to streamline payroll and benefits processes, increase automation, and enhance the employee experience;
Partner with Finance, Legal, and People Operations to ensure alignment on compensation, benefits, and compliance matters;
Maintain clear, up-to-date process documentation and SOPs;
Contribute to payroll and benefits projects and initiatives as needed.

What We're Looking For

3–5+ years of hands-on experience in US payroll processing and benefits administration, with demonstrated experience in a multi-state, multi-entity environment;
Strong working knowledge of federal and state payroll tax regulations and benefits compliance including ERISA, ACA, COBRA, FMLA, and 401(k) plan administration;
Experience with HRIS and payroll platforms such as ADP, Paylocity, Gusto, Rippling, or similar;
Advanced proficiency in Excel or Google Sheets - VLOOKUPs, pivot tables, and data reconciliation are second nature to you;
A track record of handling sensitive compensation and personal data with the highest level of discretion and integrity;
Strong communication skills with the ability to translate complex payroll and benefits topics clearly for employees and stakeholders at all levels;
FPC, CPP, or CEBS certification is preferred;
Bachelor's degree in Human Resources, Business Administration, Finance, Accounting, or a related field - or equivalent practical experience.

At AppDirect, we believe that innovation thrives in an environment that houses diversity of excellence, experience and thought. We respect each AppDirector as their own fingerprint; unique with no one alike. We foster an environment of inclusion without regard to race, religion, age, sexual orientation, or gender identity enabling AppDirectors to embrace their uniqueness to do their best work. As such, we strongly encourage applications from Indigenous peoples, racialized people, people with disabilities, people from gender and sexually diverse communities, and/or people with intersectional identities.

At AppDirect we take privacy very seriously. For more information about our use and handling of personal data from job applicants, please read our Candidate Privacy Policy. For more information of our general privacy practices, please see AppDirect Privacy Notice: https://www.appdirect.com/about/privacy-notice

At AppDirect, AI tools may assist our recruitment team with administrative automations - always under human oversight. AI tools do not make hiring decisions or solely automated decisions about your candidacy – all decisions are made by our people. By submitting your application, you acknowledge that your information may be processed in this way. You may request access or deletion at any time by contacting privacy@appdirect.com.

The salary band listed below reflects the expected annual base salary or OTE (on-target earnings) for this role at AppDirect and may be subject to change.

Base salary or OTE is just one component of AppDirect’s total compensation package. In addition to base pay, regular employees may be eligible for performance-based bonuses and a full range of benefits.

Compensation Band

$70,000 - $90,000 CAD

L'échelle salariale indiquée ci-dessous correspond au salaire de base annuel prévu ou à la rémunération cible (OTE) pour ce poste chez AppDirect et est susceptible d'être modifiée.

Le salaire de base ou la rémunération cible (OTE) ne constitue qu'une composante du package de rémunération global proposé par AppDirect. Outre le salaire de base, les employés permanents peuvent prétendre à des primes liées à la performance et à une gamme complète d'avantages sociaux. Fourchette

Échelle salariale

$70,000 - $90,000 CAD

Apply About employer

More about this job

Responsibilities

Administer end-to-end payroll and US employee benefits across multiple entities, including payroll processing, tax compliance, benefits enrollment and renewals, 401(k) administration, and leave management. Maintain accurate records and compliance reporting, resolve vendor and employee issues, and improve processes in collaboration with Finance, Legal, and People Operations.

Requirements

Candidates should have 3–5+ years of hands-on US payroll and benefits experience in a multi-state, multi-entity environment, with knowledge of payroll taxes, ERISA, ACA, COBRA, FMLA, and 401(k) administration. Experience with HRIS or payroll platforms and advanced spreadsheet skills are expected; a relevant bachelor's degree or equivalent experience is accepted, and FPC, CPP, or CEBS certification is preferred.

Skills

Full-Cycle Payroll Administration
Benefits Administration
Multi-State Payroll Compliance
Payroll Tax Filings
401(k) Plan Administration
Leave of Absence Management
FMLA Compliance
ACA Reporting
COBRA Administration
HRIS
ADP
Excel
Data Reconciliation
Benefits Renewals
Payroll Auditing
Process Improvement

Benefits

Medical Insurance
Dental Insurance
Vision Insurance
Life Insurance
Disability Insurance
Flexible Spending Account
Health Savings Account
401(k)
Performance-Based Bonuses

Visa sponsorship

Not detected in the job text

Keywords

US Payroll
Payroll Processing
Payroll Tax Compliance
Multi-State Payroll
Multi-Entity Administration
Benefits Administration
Medical Insurance
Dental Insurance
Vision Insurance
Life Insurance
Disability Insurance
FSA
HSA
401(k)
FMLA
ADA
ERISA
ACA
COBRA
HIPAA
QMCSO
ADP
Paylocity
Gusto
Rippling
HRIS
Excel
W-2
Form 5500
FPC

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