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Added 11 mins ago
Administrateur Système Linux (Senior)
SII Canada
Montreal, QC
Full-time
We are seeking a Senior Linux Administrator to join a Level 3 Unix/Linux Systems Administration team. Working within an Agile environment, the successful candidate will contribute to the…
Added 11 mins ago
Senior IT Systems Administrator (MSP)
Myriad Information Technology Solutions Inc. - Myriad Technologies
Chilliwack, BC
Full-time
As we continue to grow, we are seeking a highly experienced Senior IT Systems Administrator who can lead projects, solve complex technical challenges, mentor junior technicians, and help…
Added 40 mins ago
Senior Pensions Administrator / Pensions Analyst
BWD Search & Selection
Winnipeg, MB
Full-time
Pensions Analyst / Senior Pensions Administrator
Added 40 mins ago
Senior Pensions Administrator / Pensions Analyst
BWD Search & Selection
AB · Edmonton, AB
Full-time
Pensions Analyst / Senior Pensions Administrator
Added 1 hour ago
Engineering Technologist (Electrical)
Utilities Kingston
Kingston, ON
$35.89 to $47.85 CAD / hour
Full-time
3. Prepare technical reports including but not limited to, voltage drop calculations, pole loading analysis, line tensions, and cable pulling calculations.
Added 1 hour ago
Senior Programmer/Database Administrator - Initiatives/Opportunities
Fanshawe Toronto@ILAC
London, ON
Full-time
Ability to build strong relationships with stakeholders and effectively gather, clarify, and translate business requirements into technical solutions
Added 2 hours ago
Infrastructure System Admin
Ardent SoftSol Inc.
Toronto, ON
Contract
Mentor and provide technical guidance to junior middleware administrators.
Added 2 hours ago
General Repair Technician II
BGIS
Montreal, QC
Full-time
Performs regular facility technical and non-technical component monitoring and inspection.
Added 2 hours ago
Administrateur Système Linux (Senior)
Groupe SII
Montreal, QC
Full-time
We are seeking a Senior Linux Administrator to join a Level 3 Unix/Linux Systems Administration team. Working within an Agile environment, the successful candidate will contribute to the…
Added 2 hours ago
Office Admin
Lifemark Health Group
Mississauga, ON
Full-time
We are seeking an energetic, enthusiastic, and highly proactive Office Administrator to join our fast-paced team. The ideal candidate is a quick-thinking professional who thrives in a…
Added 3 hours ago
Application Administrator
JSG (Johnson Service Group, Inc.)
Calgary, AB
Contract
…teams to ensure application availability and to maintain the technical environment, including software, security/access management, capacity management, monitoring and…
Added 4 hours ago
Intermediate IAM Analyst
FP Inc.
Calgary, AB
$100,000 to $135,000 CAD / year
Full-time
A problem-solving mindset and the ability to explain technical issues clearly to non-technical stakeholders.
Added 4 hours ago
IT Infrastructure Administrator (Bilingual)
DATA Communications Management Corp
Montreal, QC
Full-time
Position: IT Infrastructure Administrator (Bilingual)
Added 4 hours ago
Linux Administrator Co-op (Waterdown, CAN)
L3Harris Technologies
ON · Waterdown, ON
…successful candidate will be a talented and motivated Linux Administrator with exceptional customer service skills, is adept at managing and coordinating diverse support demands, and drives…
Added 5 hours ago
Cloud and Security Administrator
Joseph Ribkoff
Dorval, QC
The Cloud & Security Administrator is the senior technical authority responsible for cloud platforms, identity, security tooling, and risk bearing systems. This role owns security posture,…
Added 5 hours ago
General Repair Technician II
BGIS
Montreal, QC
Full-time
Performs regular facility technical and non-technical component monitoring and inspection.
Added 6 hours ago
JAMS Platform Engineer (Workload Automation / Scheduler) : Toronto ON//Hybrid
AceStack
Toronto, ON
Full-time
Maintain technical documentation for JAMS configurations, job dependencies, operational procedures, and support processes.
Added 6 hours ago
Systems, Security & Automation Specialist
Vanier
London, ON
Full-time
Microsoft Certified: Azure Administrator Associate, Security Operations Analyst Associate, Cybersecurity Architect Expert.
Added 7 hours ago
IT Lead
Polaryn Solutions Inc.
Dartmouth, NS
Full-time
Act as the administrator for SharePoint and Microsoft 365 collaboration platforms, including site administration, permissions management, information architecture, content management,…
Added 9 hours ago
Digital Consulting Architect, CPQ
Zaelab
Remote, Canada
Full-time · Remote
…enterprise clients. This role serves as the primary functional and technical authority for CPQ, product configuration, pricing, and ordering workflows across platforms such as ServiceNow…
Added 12 hours ago
Infrastructure DBA
Sun Life
Toronto, ON · Waterloo, ON · Sun Life Toronto Atria
Full-time
Join Sun Life's Data Management Services team as a SQL Server Infrastructure Database Administrator and lead the charge in modernizing our database infrastructure. You'll work across…
Added 13 hours ago
Senior Property Administrator
Oxford Properties Group
Toronto, ON
Full-time
We are looking for a Senior Property Administrator, Revenue Control (RC) to join our Finance team. This role is ideal for an experienced revenue control professional who brings strong…
Added 13 hours ago
Project Portfolio Management System Administrator
BRP
Montreal, QC
Full-time
We are seeking a Triskell Platform Administrator and Functional Analyst to support and evolve our Project Portfolio Management (PPM) ecosystem. This hybrid role combines platform…
Added 15 hours ago
Major Incident Management Specialist - Express Scripts Canada
The Cigna Group
Mississauga, ON
Full-time
…high-severity technology incidents. This role leads cross-functional technical teams, manages executive communications, and ensures adherence to operational governance to restore services…
Added 16 hours ago
Software Developer – Senior - RQ11686
S M Software Solutions Inc
Toronto, ON
Internship
…transformation, and loading activities. Required to translate technical systems specifications into working, tested applications. This includes developing detailed programming…

AppDirect

USA Benefits & Payroll Administrator

Montreal, QC, Canada

Pay: $70,000 - $90,000 CAD
Experience: 3–5+ years of hands-on experience in US payroll processing and benefits administration, with demonstrated experience in a multi-state, multi-entity environment;
Posting language: English
Posted: Sep 28, 2026

Apply About employer

Applications open in a new tab.

Original job description

Pour la version française de cette description de poste, veuillez consulter le lien suivant:

Administrateur(trice) de la paie et des avantages sociaux – États-Unis

About You

You are a meticulous and proactive payroll and benefits professional who takes full ownership of the employee experience behind the scenes. You thrive in fast-paced, multi-entity environments where no two days look the same, and you bring a rare combination of technical precision and people-first thinking to everything you do. You don't just process payroll - you ensure every employee is paid accurately, on time, and with complete confidence. You're equally at home navigating complex benefits renewals, multi-state compliance requirements, and leave of absence case management. You hold yourself to the highest standard of accuracy, confidentiality, and integrity - because you know that getting the details right is what earns trust. If you're someone who sees what needs to be done, takes initiative, and drives it all the way to completion, this role was built for you.

What You'll Do and How You'll Have an Impact

Full-Cycle Payroll Administration

Process and manage end-to-end payroll for multiple US-based entities, including regular, off-cycle, and ad hoc payroll runs;
Ensure accurate calculation of wages, deductions, garnishments, tax withholdings, and all payroll-related transactions;
Manage multi-state payroll tax registrations, closures, filings, and compliance - including SUI and SIT accounts;
Lead year-end payroll activities including W-2 preparation, reconciliation, and distribution;
Serve as the primary liaison with payroll vendors and resolve processing issues in a timely manner;
Audit and maintain payroll records to ensure data integrity across all entities.

Full-Cycle US Benefits Administration

Administer all US employee benefit programs including medical, dental, vision, life, disability, FSA/HSA, and 401(k) plans across multiple companies;
Manage the full benefits lifecycle: enrollment, changes, terminations, COBRA, QMCSO, and qualifying life events;
Lead annual open enrollment planning, communication, execution, and post-enrollment reconciliation for all supported entities;
Partner with brokers, carriers, and third-party administrators on plan setup, renewals, billing reconciliation, and issue resolution; negotiate contracts and renewals on behalf of the organization;
Support 401(k) plan administration including audit coordination, compliance testing (ADP/ACP, top-heavy), and Form 5500 filings.

Leave of Absence (LOA) Management

Administer and track employee leaves of absence in compliance with FMLA, ADA, state-specific leave laws, and company policies;
Serve as the primary point of contact for employees, managers, and vendors on leave eligibility, documentation requirements, timelines, and status updates;
Coordinate leave-related pay, benefits continuation, and return-to-work processes;
Partner with managers and HR Business Partners to ensure a smooth, supportive experience throughout the leave lifecycle;
Maintain accurate, confidential leave records and reporting in HRIS and case management systems.

Compliance & Reporting

Stay current on federal, state, and local payroll and benefits regulations (FLSA, ERISA, ACA, COBRA, HIPAA);
Ensure timely and accurate compliance filings including ACA reporting (1094-C/1095-C), EEO-1, and state-specific requirements;
Generate and analyze payroll and benefits reports to support audits, budgeting, and leadership decision-making;
Support due diligence and integration activities related to newly acquired entities.

Process Improvement & Cross-Functional Collaboration

Identify opportunities to streamline payroll and benefits processes, increase automation, and enhance the employee experience;
Partner with Finance, Legal, and People Operations to ensure alignment on compensation, benefits, and compliance matters;
Maintain clear, up-to-date process documentation and SOPs;
Contribute to payroll and benefits projects and initiatives as needed.

What We're Looking For

3–5+ years of hands-on experience in US payroll processing and benefits administration, with demonstrated experience in a multi-state, multi-entity environment;
Strong working knowledge of federal and state payroll tax regulations and benefits compliance including ERISA, ACA, COBRA, FMLA, and 401(k) plan administration;
Experience with HRIS and payroll platforms such as ADP, Paylocity, Gusto, Rippling, or similar;
Advanced proficiency in Excel or Google Sheets - VLOOKUPs, pivot tables, and data reconciliation are second nature to you;
A track record of handling sensitive compensation and personal data with the highest level of discretion and integrity;
Strong communication skills with the ability to translate complex payroll and benefits topics clearly for employees and stakeholders at all levels;
FPC, CPP, or CEBS certification is preferred;
Bachelor's degree in Human Resources, Business Administration, Finance, Accounting, or a related field - or equivalent practical experience.

At AppDirect, we believe that innovation thrives in an environment that houses diversity of excellence, experience and thought. We respect each AppDirector as their own fingerprint; unique with no one alike. We foster an environment of inclusion without regard to race, religion, age, sexual orientation, or gender identity enabling AppDirectors to embrace their uniqueness to do their best work. As such, we strongly encourage applications from Indigenous peoples, racialized people, people with disabilities, people from gender and sexually diverse communities, and/or people with intersectional identities.

At AppDirect we take privacy very seriously. For more information about our use and handling of personal data from job applicants, please read our Candidate Privacy Policy. For more information of our general privacy practices, please see AppDirect Privacy Notice: https://www.appdirect.com/about/privacy-notice

At AppDirect, AI tools may assist our recruitment team with administrative automations - always under human oversight. AI tools do not make hiring decisions or solely automated decisions about your candidacy – all decisions are made by our people. By submitting your application, you acknowledge that your information may be processed in this way. You may request access or deletion at any time by contacting privacy@appdirect.com.

The salary band listed below reflects the expected annual base salary or OTE (on-target earnings) for this role at AppDirect and may be subject to change.

Base salary or OTE is just one component of AppDirect’s total compensation package. In addition to base pay, regular employees may be eligible for performance-based bonuses and a full range of benefits.

Compensation Band

$70,000 - $90,000 CAD

L'échelle salariale indiquée ci-dessous correspond au salaire de base annuel prévu ou à la rémunération cible (OTE) pour ce poste chez AppDirect et est susceptible d'être modifiée.

Le salaire de base ou la rémunération cible (OTE) ne constitue qu'une composante du package de rémunération global proposé par AppDirect. Outre le salaire de base, les employés permanents peuvent prétendre à des primes liées à la performance et à une gamme complète d'avantages sociaux. Fourchette

Échelle salariale

$70,000 - $90,000 CAD

Apply About employer

More about this job

Responsibilities

Administer end-to-end payroll and US employee benefits across multiple entities, including payroll processing, tax compliance, benefits enrollment and renewals, 401(k) administration, and leave management. Maintain accurate records and compliance reporting, resolve vendor and employee issues, and improve processes in collaboration with Finance, Legal, and People Operations.

Requirements

Candidates should have 3–5+ years of hands-on US payroll and benefits experience in a multi-state, multi-entity environment, with knowledge of payroll taxes, ERISA, ACA, COBRA, FMLA, and 401(k) administration. Experience with HRIS or payroll platforms and advanced spreadsheet skills are expected; a relevant bachelor's degree or equivalent experience is accepted, and FPC, CPP, or CEBS certification is preferred.

Skills

Full-Cycle Payroll Administration
Benefits Administration
Multi-State Payroll Compliance
Payroll Tax Filings
401(k) Plan Administration
Leave of Absence Management
FMLA Compliance
ACA Reporting
COBRA Administration
HRIS
ADP
Excel
Data Reconciliation
Benefits Renewals
Payroll Auditing
Process Improvement

Benefits

Medical Insurance
Dental Insurance
Vision Insurance
Life Insurance
Disability Insurance
Flexible Spending Account
Health Savings Account
401(k)
Performance-Based Bonuses

Visa sponsorship

Not detected in the job text

Keywords

US Payroll
Payroll Processing
Payroll Tax Compliance
Multi-State Payroll
Multi-Entity Administration
Benefits Administration
Medical Insurance
Dental Insurance
Vision Insurance
Life Insurance
Disability Insurance
FSA
HSA
401(k)
FMLA
ADA
ERISA
ACA
COBRA
HIPAA
QMCSO
ADP
Paylocity
Gusto
Rippling
HRIS
Excel
W-2
Form 5500
FPC

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