Payroll administrator jobs in Canada (434 jobs)

Find payroll administrator jobs across Canada. Choose a place, compare current openings and read the employer’s requirements.

Counted Nov 8, 2026

Hiring at a glance

View jobs

Open jobs: 434
Employers: 315

Advertised starting pay

Average starting payCAD / year: $65,058Across 82 listings
Average starting payCAD / hour: $27.95Across 47 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%3 listings
Hybrid: 31%136 listings
On-site: 68%294 listings

Not specified: <1% (1 listing)

Employers hiring include AppDirect (8), Insight Global (7), ADP (6).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Payroll administrator jobs in Canada

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Added 2 months ago
Payroll Administrator
Brewers Retail Inc
Bolton, ON
Added 2 months ago
A
USA Benefits & Payroll Administrator
AppDirect
Montreal, QC
- Full-time
You are a meticulous and proactive payroll and benefits professional who takes full ownership of the employee experience behind the scenes. You thrive in fast-paced, multi-entity…
Added 2 months ago
MB
Payroll Specialist, MBIB
Mary Browns
Markham, ON
- $60,000 to $70,000 CAD / year
- Full-time
The Payroll Specialist is responsible for delivering full-cycle payroll services for corporate stores and the Support Centre. This includes managing payroll processing and all…
Added 2 months ago
SH
Payroll Specialist - Hybrid (Ontario)
Sentrex Health Solutions
Markham, ON
- Full-time
Added 2 months ago
USA Benefits & Payroll Administrator
AppDirect
Calgary, AB
You are a meticulous and proactive payroll and benefits professional who takes full ownership of the employee experience behind the scenes. You thrive in fast-paced, multi-entity…
Added 2 months ago
USA Benefits & Payroll Administrator
AppDirect
Toronto, ON
You are a meticulous and proactive payroll and benefits professional who takes full ownership of the employee experience behind the scenes. You thrive in fast-paced, multi-entity…
Added 2 months ago
PB
Payroll Administrator
Pacific Blue Cross
Burnaby, BC
- Full-time
Added 2 months ago
BT
Accounting & Payroll Administrator
Bullet Trade Services
Guelph, ON
- $50,000 to $60,000 CAD / year
- Full-time
Added 2 months ago
G
HR/Payroll Administrator
Growscape
Burlington, ON
- Other
Added 1 month ago
USA Benefits & Payroll Administrator
AppDirect
Montreal, QC
You are a meticulous and proactive payroll and benefits professional who takes full ownership of the employee experience behind the scenes. You thrive in fast-paced, multi-entity…
Added 3 months ago
MT
Payroll Specialist
Magris Talc
Timmins, ON
- $60,000 to $70,000 CAD / year
- Full-time
Administers and oversees payroll and timecard functions.
Added 2 months ago
Payroll Specialist
Calgary Fasteners Tool
Calgary, AB
Job Description (ADP working knowledge of Payroll function is mandatory for this role)
Added 2 months ago
Pay and Benefits Administrator
Government of Alberta
Edmonton, AB
Added 2 months ago
CC
Payroll Administrator
Canterbury Coffee
Burnaby, BC
- $25 to $35 CAD / hour
- Part-time
Canterbury Coffee Corporation is looking for an experienced Payroll Administrator to join our team in Burnaby. This is a permanent part-time position offering a consistent Monday–Wednesday…
Added 2 months ago
Payroll Specialist
PCL Construction
Edmonton, AB
Added 3 months ago
GP
Payroll Administrator
GolfNorth Properties
Conestogo, ON
- $58,000 to $65,000 CAD / year
- Full-time
Our team is seeking a detail-oriented and experienced Payroll Administrator to join the team. When you join us as a Payroll Administrator, you’ll be tasked with ensuring that all of our…
Added 2 months ago
Payroll Specialist III
Dayforce
Canada
Added 3 months ago
SH
Payroll Clerk - Medical Remuneration
Shared Health-Soins Communs
Winnipeg, MB
- Full-time
Added 2 months ago
CC
Payroll Administrator
Canterbury Coffee Corporation
Burnaby, BC
- $25 to $35 CAD / hour
- Part-time
Canterbury Coffee Corporation is looking for an experienced Payroll Administrator to join our team in Burnaby. This is a permanent part-time position offering a consistent Monday–Wednesday…
Added 4 months ago
C
Payroll Specialist
Cargojet
Mississauga, ON
- Full-time
Added 3 months ago
EP
Senior Payroll Specialist
Export Packers
Brampton, ON
- Full-time
Added 2 months ago
LC
Payroll Clerk
Linamar Corporation
Guelph, ON
- Full-time
Job Title: Payroll Clerk (Centralized Payroll)
Added 2 months ago
CE
Payroll Specialist
Carmichael Engineering Ltd.
Montreal, QC
- Full-time
Job Title: Payroll Specialist – Multi-Province & CCQ Specialist
Added 3 months ago
M
HR & Payroll Administrator
Mevotech
Mississauga, ON
- Full-time
Are you ready to elevate your career with a leading North American aftermarket auto parts company? Mevotech is seeking an experienced HR & Payroll Administrator to join our dynamic team.
Added 4 months ago
PL
Payroll Specialist
Pantos Logistics Canada Inc.
Toronto, ON
- Full-time

AppDirect

USA Benefits & Payroll Administrator

Montreal, QC, Canada

$70,000 - $90,000 CAD

Apply About employer

Applications open in a new tab.

Job details

Pay: $70,000 - $90,000 CAD
Experience: 3–5+ years of hands-on experience in US payroll processing and benefits administration, with demonstrated experience in a multi-state, multi-entity environment;
Posting language: English
Posted: Sep 10, 2026

Original job description

Pour la version française de cette description de poste, veuillez consulter le lien suivant:

Administrateur(trice) de la paie et des avantages sociaux – États-Unis

About You

You are a meticulous and proactive payroll and benefits professional who takes full ownership of the employee experience behind the scenes. You thrive in fast-paced, multi-entity environments where no two days look the same, and you bring a rare combination of technical precision and people-first thinking to everything you do. You don't just process payroll - you ensure every employee is paid accurately, on time, and with complete confidence. You're equally at home navigating complex benefits renewals, multi-state compliance requirements, and leave of absence case management. You hold yourself to the highest standard of accuracy, confidentiality, and integrity - because you know that getting the details right is what earns trust. If you're someone who sees what needs to be done, takes initiative, and drives it all the way to completion, this role was built for you.

What You'll Do and How You'll Have an Impact

Full-Cycle Payroll Administration

Process and manage end-to-end payroll for multiple US-based entities, including regular, off-cycle, and ad hoc payroll runs;
Ensure accurate calculation of wages, deductions, garnishments, tax withholdings, and all payroll-related transactions;
Manage multi-state payroll tax registrations, closures, filings, and compliance - including SUI and SIT accounts;
Lead year-end payroll activities including W-2 preparation, reconciliation, and distribution;
Serve as the primary liaison with payroll vendors and resolve processing issues in a timely manner;
Audit and maintain payroll records to ensure data integrity across all entities.

Full-Cycle US Benefits Administration

Administer all US employee benefit programs including medical, dental, vision, life, disability, FSA/HSA, and 401(k) plans across multiple companies;
Manage the full benefits lifecycle: enrollment, changes, terminations, COBRA, QMCSO, and qualifying life events;
Lead annual open enrollment planning, communication, execution, and post-enrollment reconciliation for all supported entities;
Partner with brokers, carriers, and third-party administrators on plan setup, renewals, billing reconciliation, and issue resolution; negotiate contracts and renewals on behalf of the organization;
Support 401(k) plan administration including audit coordination, compliance testing (ADP/ACP, top-heavy), and Form 5500 filings.

Leave of Absence (LOA) Management

Administer and track employee leaves of absence in compliance with FMLA, ADA, state-specific leave laws, and company policies;
Serve as the primary point of contact for employees, managers, and vendors on leave eligibility, documentation requirements, timelines, and status updates;
Coordinate leave-related pay, benefits continuation, and return-to-work processes;
Partner with managers and HR Business Partners to ensure a smooth, supportive experience throughout the leave lifecycle;
Maintain accurate, confidential leave records and reporting in HRIS and case management systems.

Compliance & Reporting

Stay current on federal, state, and local payroll and benefits regulations (FLSA, ERISA, ACA, COBRA, HIPAA);
Ensure timely and accurate compliance filings including ACA reporting (1094-C/1095-C), EEO-1, and state-specific requirements;
Generate and analyze payroll and benefits reports to support audits, budgeting, and leadership decision-making;
Support due diligence and integration activities related to newly acquired entities.

Process Improvement & Cross-Functional Collaboration

Identify opportunities to streamline payroll and benefits processes, increase automation, and enhance the employee experience;
Partner with Finance, Legal, and People Operations to ensure alignment on compensation, benefits, and compliance matters;
Maintain clear, up-to-date process documentation and SOPs;
Contribute to payroll and benefits projects and initiatives as needed.

What We're Looking For

3–5+ years of hands-on experience in US payroll processing and benefits administration, with demonstrated experience in a multi-state, multi-entity environment;
Strong working knowledge of federal and state payroll tax regulations and benefits compliance including ERISA, ACA, COBRA, FMLA, and 401(k) plan administration;
Experience with HRIS and payroll platforms such as ADP, Paylocity, Gusto, Rippling, or similar;
Advanced proficiency in Excel or Google Sheets - VLOOKUPs, pivot tables, and data reconciliation are second nature to you;
A track record of handling sensitive compensation and personal data with the highest level of discretion and integrity;
Strong communication skills with the ability to translate complex payroll and benefits topics clearly for employees and stakeholders at all levels;
FPC, CPP, or CEBS certification is preferred;
Bachelor's degree in Human Resources, Business Administration, Finance, Accounting, or a related field - or equivalent practical experience.

At AppDirect, we believe that innovation thrives in an environment that houses diversity of excellence, experience and thought. We respect each AppDirector as their own fingerprint; unique with no one alike. We foster an environment of inclusion without regard to race, religion, age, sexual orientation, or gender identity enabling AppDirectors to embrace their uniqueness to do their best work. As such, we strongly encourage applications from Indigenous peoples, racialized people, people with disabilities, people from gender and sexually diverse communities, and/or people with intersectional identities.

At AppDirect we take privacy very seriously. For more information about our use and handling of personal data from job applicants, please read our Candidate Privacy Policy. For more information of our general privacy practices, please see AppDirect Privacy Notice: https://www.appdirect.com/about/privacy-notice

At AppDirect, AI tools may assist our recruitment team with administrative automations - always under human oversight. AI tools do not make hiring decisions or solely automated decisions about your candidacy – all decisions are made by our people. By submitting your application, you acknowledge that your information may be processed in this way. You may request access or deletion at any time by contacting privacy@appdirect.com.

The salary band listed below reflects the expected annual base salary or OTE (on-target earnings) for this role at AppDirect and may be subject to change.

Base salary or OTE is just one component of AppDirect’s total compensation package. In addition to base pay, regular employees may be eligible for performance-based bonuses and a full range of benefits.

Canada Compensation Band

$70,000 - $90,000 CAD

L'échelle salariale indiquée ci-dessous correspond au salaire de base annuel prévu ou à la rémunération cible (OTE) pour ce poste chez AppDirect et est susceptible d'être modifiée.

Le salaire de base ou la rémunération cible (OTE) ne constitue qu'une composante du package de rémunération global proposé par AppDirect. Outre le salaire de base, les employés permanents peuvent prétendre à des primes liées à la performance et à une gamme complète d'avantages sociaux. Fourchette

Échelle salariale au Canada

$70,000 - $90,000 CAD

Apply About employer

More about this job

Responsibilities

The administrator will manage end-to-end payroll and benefits for multiple US-based entities, ensuring compliance with federal and state regulations. They will also oversee leave of absence case management and maintain data integrity across HRIS systems.

Requirements

Candidates must have 3-5+ years of experience in US payroll and benefits administration within a multi-state environment. A bachelor's degree in a relevant field or equivalent experience is required, along with advanced proficiency in Excel.

Skills

Payroll administration
Benefits administration
Multi-state compliance
HRIS
Excel
Google Sheets
Leave of absence management
Tax withholding
Garnishments
W-2 preparation
ACA reporting
Data reconciliation
FMLA
ERISA
COBRA
HIPAA

Benefits

Medical insurance
Dental insurance
Vision insurance
Life insurance
Disability insurance
FSA
HSA
401(k) plan

Visa sponsorship

Not detected in the job text

Keywords

Payroll
Benefits Administration
Multi-entity
Multi-state
Compliance
HRIS
ADP
Paylocity
Gusto
Rippling
Excel
Google Sheets
FMLA
ADA
ERISA
ACA
COBRA
HIPAA
W-2
401(k)
SUI
SIT
Data Integrity
Reporting
Auditing
FPC
CPP
CEBS
Human Resources
Finance

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