Find work in Canada.

346,028 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 13 mins ago
UO
Recruitment Sales Specialist
University of British Columbia
Vancouver, BC · UBCV | Henry Angus Building (ANGU)
- $5,692.25 to $8,179.5 CAD / month
- Full-time
Recruitment & Admissions Operations | Recruitment and Admissions | UBC Sauder School of Business
Added 13 mins ago
K
Key Lead (Calgary)
Knix
Calgary, AB
- $22.7 CAD / hour
- Full-time
- Part-time
…our team. In this role, you will be at the heart of our store operations - fostering an inclusive environment, coaching a high-performing team, and driving operational excellence. Acting as…
Added 27 mins ago
GO
Assistant Deputy Minister - Emergency Management
Government of Manitoba
Winnipeg, MB
- Full-time
Disaster Recovery: Leads and coordinates recovery activities following disasters and helps communities return to normal operations.
Added 27 mins ago
LM
Dual Lab Assistant & Lab Patient Technician (OPSEU Timmins)
LifeLabs Medical Laboratory Services
Timmins, ON
- Internship
Successful completion or graduation from a recognized Medical Lab Assistant (MLA) program is an asset.
Added 27 mins ago
K
Key Lead (Calgary)
Knix
Calgary, AB
- $22.7 CAD / hour
- Part-time
…our team. In this role, you will be at the heart of our store operations - fostering an inclusive environment, coaching a high-performing team, and driving operational excellence. Acting as…
Added 27 mins ago
T
Full-Time Assistant Manager
Torrid
Rocky View No 44, AB · Rocky View County, AB
- Full-time
As an Assistant Store Manager, you'll assist in creating a team environment which fosters inclusivity and positive connections. In this role, you'll support the Store Manager by directing…
Added 28 mins ago
GI
Donation Attendant
Goodwill Industries Ontario Great Lakes
Guelph, ON
- Up to $18.5 CAD / hour
- Part-time
Personal and professional development support with Life Coach & Employee Assistance Program.
Added 28 mins ago
BR
ADMINISTRATIVE ASSISTANT/RECEPTIONIST
Beaver Regional Waste Managemt Services Commission
Ryley, AB
- $31.27 to $42.31 CAD / hour
- Full-time
Claystone Waste Operations Limited is seeking a safety-focused, adaptable, and reliable Administrative Assistant/Receptionist, to join our team based out of the Administration Office in…
Added 28 mins ago
FP
Store Manager
Four20 Premium Market Ltd
Calgary, AB
- Full-time
Reporting to the Assistant District Manager, the Store Manager owns the day-to-day of the store and the performance of the team. You spend the majority of your time leading the floor -…
Added 57 mins ago
PL
Administrative Assistant
Pomeroy Lodging
Calgary, AB
- Full-time
As the Administrative Assistant, you'll be a crucial part of our operational success, with the autonomy to drive key decisions. In this role, will be responsible for supporting the hotel's…
Added 1 hour ago
LV
ASSISTANT MANAGER-EN
La Vie En Rose
Mascouche, QC
- Full-time
Added 1 hour ago
EC
Education/Daycare Kitchen Assistant
Enoch Cree Nation
Enoch, AB
- Internship
The Kitchen Assistant supports the daily operations of the school kitchen by assisting with food preparation, meal service, cleaning, and general kitchen organization within the Kitaskinaw…
Added 1 hour ago
LV
JUNIOR ASSISTANT MANAGER-EN
La Vie En Rose
Mascouche, QC
- Full-time
As a member of the management team, you will support the assistant manager and manager in achieving sales goals, maintaining our company standards and motivating your team to excel.
Added 1 hour ago
BD
Senior Superintendent
Bucci Developments
Vancouver, BC
- Full-time
Manage subcontractors, foremen, site labour and Assistant Superintendents to maintain productivity, quality and schedule performance.
Added 1 hour ago
BV
ASSISTANT MANAGER
Bikini Village
Mascouche, QC
- Full-time
Innovation program to encourage idea sharing;
Added 1 hour ago
LV
ASSISTANT MANAGER-EN
La Vie En Rose
Welland, ON
- Full-time
Added 1 hour ago
R-
Assistant Store Manager - Promenades St-Bruno
RCL - Reitmans Canada Ltd/Ltée
Saint-Bruno-de-Montarville, QC · St-Bruno-de-Montarville, QC
- Full-time
Reporting to the Store Manager, join a team where your leadership will truly make an impact! As an Assistant Store Manager, you’ll help drive daily operations while motivating your team,…
Added 1 hour ago
LV
JUNIOR ASSISTANT MANAGER-EN
La Vie En Rose
Welland, ON
- Full-time
As a member of the management team, you will support the assistant manager and manager in achieving sales goals, maintaining our company standards and motivating your team to excel.
Added 1 hour ago
LV
JUNIOR ASSISTANT MANAGER-EN
La Vie En Rose
Penticton, BC
- Full-time
As a member of the management team, you will support the assistant manager and manager in achieving sales goals, maintaining our company standards and motivating your team to excel.
Added 1 hour ago
PH
Oral Oncology Certified Dental Assistant - BC Cancer Abbotsford
Provincial Health Services Authority
Abbotsford, BC
- Part-time
The Certified Dental Assistant is part of the dental team at the BC Cancer – Vancouver centre, and supports patients receiving chemotherapy or other cancer treatments to help improve and…
Added 1 hour ago
WC
(CAN) Pharmacy Assistant
Walmart Canada
Truro, NS
- Full-time
Position Summary...The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity…
Added 1 hour ago
LV
JUNIOR ASSISTANT MANAGER-EN
La Vie En Rose
Tsawwassen, BC
- Full-time
As a member of the management team, you will support the assistant manager and manager in achieving sales goals, maintaining our company standards and motivating your team to excel.
Added 1 hour ago
A
Third Cook-Cook Assistant Unrestricted (Full-time)
AccorHotel
Victoria, BC
- Full-time
Exclusive access to the Pacific Northwest Food & Beverage Discount Program with 50% off at our dining destinations in Vancouver, Victoria, and Whistler
Added 1 hour ago
EC
Assistant manager, restaurant
Ek Chai Kahani
Surrey, BC
- Full-time
College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Added 1 hour ago
CN
Kitchen Assistant (Full-Time)
Canada's National Ballet School
Toronto, ON
- Full-time
…applications for the full-time, permanent position of Kitchen Assistant. This is a fantastic opportunity to join a dynamic team that supports the transformative power of dance across all…

Appleby College

Administrative Assistant, Office Services

Oakville, ON, Canada

$50,000 to $55,000 CAD / year

Apply About employer

Applications open in a new tab.

Job details

Pay: $50,000 to $55,000 CAD / year
Posting language: English
Posted: Oct 9, 2026

Original job description

Administrative Assistant, Office Services

Location: Oakville, Ontario (on-site)
Type: Full-time

Hours of work: 9:30am to 5:30pm during the academic year & 8:00am to 4:00pm during the summer

Salary Range: $50,000.00 - $55,000.00

COME JOIN OUR TEAM

We are looking for a highly organized, service-oriented Administrative Assistant, Office Services to join our team! This role is ideal for an administrative professional who thrives in a busy work environment and enjoys coordinating the daily operations that keep an organization running smoothly. If you are ready to apply your organizational skills, support a dynamic campus community, and contribute to a collaborative team, this is an excellent opportunity for you.

HOW YOU WILL THRIVE:

In this role, you will be immersed in coordinating key office services functions, from supplies and billing to reception support and mail coordination. Your attention to detail and commitment to service excellence will help create an efficient, welcoming, and well-organized environment for students, staff, parents, and visitors

HOW YOU WILL SUCCEED:

Oversee the Office Services area, coordinating campus-wide office supplies, equipment orders, deliveries, and distribution
Maintain appropriate inventory levels, reconcile accounts, and support monthly reporting and expense allocations
Coordinate shipping and receiving of all campus mail and courier packages, including tracking and recipient notification
Perform monthly credit card reconciliations in collaboration with vendors and internal stakeholders, resolving discrepancies in a timely manner
Maintain office equipment and machines, arranging service calls and ensuring adequate supplies, including postage
Monitor and respond to the Appleby “Information” inbox, ensuring inquiries are forwarded and addressed appropriately
Provide reception coverage as needed, including switchboard support, attendance management, visitor reception, contractor access, and general inquiries
Provide administrative support for attendance, transportation bookings (buses, vans, taxis), and other operational needs
Photocopy and prepare exams in accordance with confidentiality and integrity protocols
Maintain and reconcile petty cash funds and support e-billing processes
Proactively update and maintain the Office Services Manual
Provide training and guidance to administrative colleagues as required
Support Kandalore operations and other administrative needs as needed

WHAT YOU BRING:

Post-secondary education in a related discipline
Previous reception experience in a switchboard or multi-line environment
Experience in office services, administration, purchasing, and billing reconciliation
Strong technical proficiency in Microsoft Office Suite and other digital platforms
Experience with e-billing systems; Concur and BBK12 experience considered an asset
Exceptional customer service skills and a highly professional, courteous approach when interacting with students, staff, parents, and visitors
Strong organizational, time management, and prioritization skills
Ability to communicate with tact and discretion, maintaining confidentiality as appropriate
Strong multitasking abilities and sound judgment in responding to daily operational demands
Ability to work under pressure while maintaining accuracy and high-quality work
Detail-oriented, demonstrating exceptional accuracy and a high level of discretion in managing sensitive information

HOW YOU WILL BENEFIT:

Competitive salary based on experience
Comprehensive group benefits including health, dental, vision coverage and health spending account
Outstanding vacation package
Eligibility to participate in RRSP with matching program
Professional development opportunities to grow your leadership and clinical expertise
Access to campus facilities, including fitness centre, and beautiful grounds

WHO ARE WE:

Appleby College was founded in 1911 and is internationally recognized as one of the world’s leading independent schools. With 800 students from over 50 countries enrolled in Grades 7–12, Appleby offers an education that excites and challenges every student. Our curriculum combines rigorous academics with dynamic arts, athletics, community service, and boarding life programming, allowing students to discover and embrace their passions both inside and outside the classroom.

Hallmarks of the Appleby experience include our emphasis on global learning and cultural understanding with participation in a global learning experience.

Appleby’s Mission is to educate and enable its students to become leaders of character, major contributors to, and valued representatives of their local, national and international communities.

READY TO START YOUR JOURNEY:

If you are ready to grow your career and make an impact, we want to hear from you.

Please share your resume and a cover letter outlining your experiences and contributions by October 19, 2026. While all applicants are thanked for their interest, only those chosen for an interview will be contacted.

As a condition of employment, a Criminal Record Check with Vulnerable Sector Screening is required.

We work to embed diversity, equity, inclusion, and belonging principles and practices as an integral and foundational part of Appleby’s culture and are committed to building a team that represents a variety of backgrounds, perspectives, and skills making us better together.

DO YOU NEED ACCOMMODATION:

Appleby College is committed to fostering an inclusive, equitable and accessible environment where everyone feels valued, respected, and supported. Accommodations are available for applicants with disabilities throughout the recruitment process. If contacted for an employment opportunity, please advise Human Resources if you require an accommodation.

FOLLOW US:

Instagram LinkedIn Website

Apply About employer

More about this job

Responsibilities

The Administrative Assistant will oversee office services, including supply management, mail coordination, and reception support. They will also handle billing reconciliations, equipment maintenance, and provide general administrative support to the campus community.

Requirements

Candidates must possess post-secondary education and previous experience in reception or office administration. Strong proficiency in Microsoft Office and excellent customer service skills are required to manage daily operational demands effectively.

Skills

Administrative support
Office services
Reception
Switchboard operation
Inventory management
Billing reconciliation
Microsoft Office Suite
Customer service
Time management
Multitasking
Data entry
Communication
Attention to detail
Confidentiality
Purchasing
Logistics

Benefits

Health insurance
Dental coverage
Vision coverage
Health spending account
Vacation package
RRSP with matching program
Professional development opportunities
Access to fitness centre

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Office Services
Reception
Inventory
Billing
Reconciliation
Microsoft Office
Concur
BBK12
Switchboard
Courier
Petty cash
E-billing
Procurement
Campus operations
Data management
Customer service
Scheduling
Logistics
Confidentiality

Report this job