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Added 2 hours ago
VH
Out and About Seniors Escort Support, Volunteer
VHA Home HealthCare
Toronto, ON
- Part-time
…at home.” Our teams work together to provide high quality, client-centred care to those who need it most in their homes, schools, retirement homes and other community settings. Many of our…
Added 4 hours ago
LC
Adjoint(e) au/à la gérant(e) de catégorie
Laura Canada
Laval, QC
- Full-time
À titre d’adjoint(e) à l'acheteur(euse), vous contribuerez au succès de Laura en assistant le gérant de catégorie dans toutes les étapes du processus d’achat de la marchandise conformément…
Added 4 hours ago
BG
Server Assistant (PM) - Bar George
Bar George
Montreal, QC
- Full-time
…dynamique, tout en offrant un service soigné et une expérience client chaleureuse et…
Added 4 hours ago
BG
Server Assistant (AM) - Bar George
Bar George
Montreal, QC
- Full-time
…dynamique, tout en offrant un service soigné et une expérience client chaleureuse et…
Added 6 hours ago
O&
Server Assistant (AM) - Bar George
Oliver & Bonacini
Montreal, QC
- Up to $13.3 CAD / hour
- Full-time
…dynamique, tout en offrant un service soigné et une expérience client chaleureuse et…
Added 6 hours ago
O&
Server Assistant (PM) - Bar George
Oliver & Bonacini
Montreal, QC
- Full-time
…dynamique, tout en offrant un service soigné et une expérience client chaleureuse et…
Added 9 hours ago
M
Senior Administrative Assistant
Marsh
Toronto, ON
- Full-time
The Senior Administrative Assistant provides travel and expense support for several colleagues in a fast-paced sales environment, utilizing independent judgment and proactive…
Added 9 hours ago
MA
Discharge Planner - Temporary Full-Time (Multi-Site)
Muskoka Algonquin Healthcare
Bracebridge, ON
- Full-time
…Department if a patient is not a Home and Community Care Support Services North Simcoe Muskoka (HCCSSNSM) or Seniors Assessment and Support Outreach Team (SASOT)…
Added 10 hours ago
SD
Assistant.e technique en pharmacie, rémunéré(e) à l’heure – PHX temps plein Quarts de travail flexibles Embauche feu vert
Shoppers Drug Mart
Longueuil, QC
- Full-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 12 hours ago
BL
Annual Maintenance Coordinator
BC Legal Management Association
Vancouver, BC · Greater Vancouver Metropolitan Area
- Other
Minimum 2–4 years of experience in a Corporate Services, Corporate Records, or Corporate Legal Assistant role within a law firm.
Added 12 hours ago
TE
Receptionist & Office Coordinator
Talent Edge
Vancouver, BC
- Full-time
Ensure the office space is clean, organized, and client-ready.
Added 13 hours ago
YS
Bilingual Youth and Family Counsellor, Mental Health
Youth Services Bureau of Ottawa
Ottawa, ON
- Full-time
- Temporary
Under the general direction of the Director of Mental Health Services and Assistant Director of Mental Health Services, and the immediate supervision of a Coordinator of Youth and Family…
Added 13 hours ago
Office Administrator
DLA Piper Canada LLP
Edmonton, AB
…office with specific focus on Human Resources, Premises/Office Services functions and ‎‎Administration. A key objective of this senior management position is to ensure an efficiently…
Added 13 hours ago
AH
Therapy Assistant - Recreation
Alberta Health Services
Fairview, AB
- Part-time
We are seeking an exceptional Recreation Therapy Assistant to work at the Fairview Health Complex in Type A (Long Term Care). Picture yourself living in a place surrounded by rolling…
Added 13 hours ago
AH
Therapy Assistant
Alberta Health Services
Radway, AB
- Part-time
As a Therapy Assistant, you will work both individually and as part of an interprofessional team under the assignment, monitoring and evaluation of an audiologist, occupational therapist,…
Added 13 hours ago
AH
Therapy Assistant - Recreation
Alberta Health Services
Fairview, AB
- Full-time
We are seeking an exceptional Recreation Therapy Assistant to work at the Fairview Health Complex in Type A (Long Term Care). A welcoming northern community that offers the perfect balance…
Added 13 hours ago
AH
Therapy Assistant
Alberta Health Services
AB · Greater Edmonton Metropolitan Area
- Temporary
…Assisted Living Alberta Edmonton Zone Continuing Care provides services through five main program areas: Home Living, Supportive Living, Facility Living, Transition Services and Palliative…
Added 13 hours ago
AH
Occupational Therapist I/Physiotherapist - Hand Therapy
Alberta Health Services
AB · Greater Edmonton Metropolitan Area
- Temporary
As an Occupational Therapist (OT), you will provide evidence-informed services, with a focus on occupational performance, designed to meet the needs of individuals, groups, and communities.…
Added 13 hours ago
AH
Occupational Therapist I/Physiotherapist - Hand Therapy
Alberta Health Services
AB · Greater Edmonton Metropolitan Area
- Temporary
As an Occupational Therapist (OT), you will provide evidence-informed services, with a focus on occupational performance, designed to meet the needs of individuals, groups, and communities.…
Added 13 hours ago
AH
Occupational Therapist I
Alberta Health Services
AB · Greater Edmonton Metropolitan Area
- Part-time
As an Occupational Therapist (OT), you will provide evidence-informed services, with a focus on occupational performance, designed to meet the needs of individuals, groups, and communities.…
Added 13 hours ago
AH
Occupational Therapist I
Alberta Health Services
Medicine Hat, AB
- Part-time
As an Occupational Therapist (OT), you will provide evidence-informed services, with a focus on occupational performance, designed to meet the needs of individuals, groups, and communities.…
Added 14 hours ago
TS
Christmas Admin Assistant
The Salvation Army Canada and Bermuda Territory
Saskatoon, SK
- Full-time
The Administrative Support Worker provides support to Saskatoon Temple Community Services on a temporary basis. This includes but is not limited to answering phones, data input and…
Added 14 hours ago
B
Client Service Assistant
BMO
Vancouver, BC · FBT
- Full-time
Support IA’s in individual client investment needs to provide professional, customized investment-related advise, sales and services.
Added 14 hours ago
K
Team Administrative Assistant
KPMG
Lethbridge, AB
- Full-time
The Client Administration function is a vital part of the firm’s Business Enablement Services and is focused on achieving client service excellence by delivering timely, high-quality…
Added 14 hours ago
PG
Administrative Assistant
Plan Group Inc.
Vancouver, BC
- Full-time
Work to support administrative and clerical services for our team

Appleby College

Coordinator, Conferences & Rentals

Oakville, ON, Canada

$65,000 to $73,000 CAD / year · Full-time

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Job details

Pay: $65,000 to $73,000 CAD / year
Job type: Full-time
Posting language: English
Posted: Oct 16, 2026

Original job description

Coordinator, Conferences & Rentals

Location: Appleby College, Oakville, ON
Position Type: Full-Time
Salary Range: $65,000 - $73,000

COME JOIN OUR TEAM:

Appleby College is seeking a client-focused and highly organized coordinator to support our conferences, facility rentals, events, and weddings. In this role, you will deliver exceptional service to every group that visits our campus, while helping grow Appleby's reputation as a premier destination for conferences, rentals, and special events.

HOW YOU WILL THRIVE:

Whether you are leading a campus tour for a prospective client or finding a creative solution to a scheduling challenge, your work will shape every guest's experience at Appleby and contribute directly to the growth of our rentals and conference business.

As a key connection between clients and our campus partners, you will collaborate with Ancillary Activities, Facilities, Security, IT, and food services to ensure every booking runs smoothly, professionally, and to the highest standard.

HOW YOU WILL SUCCEED:

Provide outstanding client service for facility rentals, events, conference groups, and weddings
Prepare client documentation, including quotes, contracts, insurance, payment schedules, and invoices, and follow up on collections
Promote Appleby's facilities and services through client communications, online platforms, meetings, and campus tours
Develop strategies to strengthen the promotion of our facilities, conference groups, and events
Optimize rental revenue through creative scheduling, proactive problem solving, and timely payment collection
Maintain accurate booking schedules, identify and resolve scheduling conflicts, and share reports with relevant departments
Coordinate operational support with campus partners, including food services, Security, Facilities, and IT
Manage on-campus accommodations for conference groups and confirm rooming plans with all Ancillary Activities program areas
Manage the CatchCorner rental platform and support updates to the CampBrain registration system
Produce weekly registration and revenue reports for analysis and comparison
Propose annual pricing adjustments based on competitive analysis, in consultation with the Assistant Director, Ancillary Academic Programs
Keep the Rentals and Conferences pages of the Appleby website current, and support marketing initiatives and customer email communications
Maintain central client files and post-event documentation to support repeat and future bookings
Manage access fobs and keys for summer programs and rental groups, serving as the main and emergency contact when required
Act as liaison for Birch Hill rental clients and support new venture and expansion projects as needed

WHAT YOU BRING:

University-level post-secondary education
Previous administrative experience, ideally in client service, events, conferences, or hospitality
Exceptional organizational skills and attention to detail, with the ability to manage multiple bookings at once
Strong communication and relationship-building skills, with the confidence to address client issues professionally
Solid knowledge of Microsoft Word, Excel, Outlook, and PowerPoint; experience with EventPro, SharePoint, Finaliste, or CampBrain is an asset
The ability to speak additional languages beyond English is considered an asset
Flexibility to work occasional evenings and weekends, with on-site presence for all summer and March break program sessions

HOW YOU WILL BENEFIT:

Competitive salary based on experience
Comprehensive group benefits including health, dental, vision coverage and health spending account
Outstanding vacation package
Eligibility to participate in RRSP with matching program
Professional development opportunities to grow your skills and expertise
Access Appleby's top-notch campus facilities to include fitness centre, dining hall and beautiful grounds

WHO ARE WE:

Appleby College was founded in 1911 and is internationally recognized as one of the world's leading independent schools. With 800 students from over 50 countries enrolled in Grades 7–12, Appleby offers an education that excites and challenges every student. Our curriculum combines rigorous academics with dynamic arts, athletics, community service, and boarding life programming, allowing students to discover and embrace their passions both inside and outside the classroom.

Hallmarks of the Appleby experience include our emphasis on global learning and cultural understanding with participation in a global learning experience.

Appleby's Mission is to educate and enable its students to become leaders of character, major contributors to, and valued representatives of their local, national and international communities.

READY TO START YOUR JOURNEY:

If you are ready to grow your career and make an impact, we want to hear from you.

Please share your resume and a cover letter outlining your experiences and contributions directly by October 30, 2026. While all applicants are thanked for their interest, only those chosen for an interview will be contacted.

As a condition of employment, a Criminal Record Check with Vulnerable Sector Screening is required.

We work to embed diversity, equity, inclusion, and belonging principles and practices as an integral and foundational part of Appleby's culture and are committed to building a team that represents a variety of backgrounds, perspectives, and skills making us better together.

DO YOU NEED ACCOMMODATION:

Appleby College is committed to fostering an inclusive, equitable and accessible environment where everyone feels valued, respected, and supported. Accommodations are available for applicants with disabilities throughout the recruitment process. If contacted for an employment opportunity, please advise Human Resources if you require an accommodation.

FOLLOW US:

Instagram | LinkedIn | Website

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More about this job

Responsibilities

The coordinator will manage facility rentals, conferences, and special events while delivering exceptional client service and collaborating with internal departments. They are responsible for maintaining booking schedules, preparing client documentation, and optimizing rental revenue through proactive strategies.

Requirements

Candidates must possess university-level post-secondary education and previous administrative experience in client service, events, or hospitality. Strong organizational, communication, and technical skills in Microsoft Office are required, along with the flexibility to work occasional evenings and weekends.

Skills

Client service
Event coordination
Facility management
Administrative support
Contract preparation
Scheduling
Relationship building
Communication
Microsoft Office
Problem solving
Revenue reporting
Marketing support
Project management
Budgeting
Data analysis

Benefits

Health insurance
Dental coverage
Vision coverage
Health spending account
Vacation package
RRSP matching program
Professional development opportunities
Access to fitness centre
Access to dining hall

Visa sponsorship

Not detected in the job text

Keywords

Conferences
Facility rentals
Event management
Hospitality
Client service
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft PowerPoint
EventPro
SharePoint
Finaliste
CampBrain
CatchCorner
Scheduling
Contract management
Invoicing
Marketing
Revenue analysis
Administrative support
Campus operations
Security
Food services
IT support
Customer communication

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