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Added 1 day ago
MB
Merchandising Coordinator/ Coordonnateur, Marchandisage
Maison Birks
Montreal, QC
- Full-time
As a Junior Merchandising Coordinator for our Birks Corporate Office, located in Downtown Montreal, you will get to embody our belief in the promise of a brighter tomorrow through each…
Added 1 day ago
PM
Coordinator, Sales Initiatives & Development
Picton Mahoney Asset Management
Toronto, ON
- Contract
The Coordinator, Sales Initiatives & Development is a central coordination point for key people, development and operational initiatives across PICTON’s Retail Sales organization. Working…
Added 2 days ago
TU
Administrative Assistant, HR Students & Facilities
The University of British Columbia
Vancouver, BC
- $4,719 to $4,960 CAD / month
- Full-time
The SPPGA’s flagship academic program, the Master of Public Policy and Global Affairs (MPPGA), is a professional global public policy program. The School also provides program management,…
Added 2 days ago
Program Coordinator
Bayshore
Mississauga, ON
To provide administrative program and billing support to the Direct Care program for all Bayshore contracted and private pharmaceutical products and services. To complete all billing,…
Added 2 days ago
KC
Logistics Coordinator
Kadant Carmanah
Surrey, BC
- Full-time
We are seeking a motivated, detail-oriented Logistics Coordinator to join our Operations team.
Added 2 days ago
MU
Administrative Coordinator
McGill University
Victoria, BC · James Admin. Bldg.
- Full-time
Support communications related to events and special initiatives, including digital assets promotional materials, briefing packages, and post-event reporting and follow-up.
Added 2 days ago
Safety Coordinator
Price Industries Limited
Winnipeg, MB
Pension Matching Program - Invest in your future with each pay cheque through our Defined Contribution Pension Plan and we will match your contribution (up to 3% of your salary).
Added 2 days ago
YE
Finance Coordinator
Youth Empowerment & Support Services
Edmonton, AB
- Full-time
Provide financial analysis to support program planning, funding decisions, and organizational initiatives
Added 2 days ago
FH
Diagnostic Medical Sonographer, (Breast Ultrasound) - Royal Columbian Hospital
Fraser Health Authority
New Westminster, BC
- $43.32 to $54.04 CAD / hour
- Part-time
Must be a graduate of a recognized training program in Medical Diagnostic Sonography and certified with Sonography Canada or the American Registry for Diagnostic Medical Sonography (ARDMS)…
Added 2 days ago
S
Property & Maintenance Manager
Scotlynn
Brantford, ON
- Full-time
Opportunities to strengthen local communities through “Community Volunteer Program” initiatives
Added 2 days ago
UO
Administrative Assistant, HR Students & Facilities
University of British Columbia
Vancouver, BC · UBCV | Liu Institute for Global Issues (LIU)
- $4,719 to $4,960 CAD / month
- Full-time
The SPPGA’s flagship academic program, the Master of Public Policy and Global Affairs (MPPGA), is a professional global public policy program. The School also provides program management,…
Added 2 days ago
NC
Manager, Military Integration and Coordination
NAV CANADA
Ottawa, ON
- Full-time
…Use of Airspace (FUA), drives national airspace-management initiatives, and influences the future integration of military requirements into Canada’s air navigation…
Added 2 days ago
C
Research Navigator | Temporary Full Time (1.0 FTE) | CHEO Research Institute
CHEO
Canada
- Full-time
…support to the Director of Research Operations, contributing to special projects, process improvement initiatives, and enterprise-wide activities that enhance research operations and…
Added 2 days ago
CO
Growth Coordinator
City of Saint John
Saint John, NB
- Full-time
The Growth Coordinator is responsible for the coordination and implementation of key strategies, actions, and operations to improve growth outcomes for the City of Saint John. Housed within…
Added 2 days ago
OC
Development Coordinator
Orbis Canada
Canada
- Full-time
The Development Coordinator will report to the Manager, Events & Special Initiatives and work closely with the CEO and Vice President. The position will also collaborate with various…
Added 2 days ago
Quality Assurance Coordinator - Mississauga
BelPak
Mississauga, ON
BelPak is currently seeking a Quality Assurance Coordinator to maintain overall quality standards for all products packed, ensuring that the Company’s and Client’s quality specifications…
Added 2 days ago
HR
Supervisor, Customer Relations
Hard Rock Hotel & Casino Ottawa
Ottawa, ON · Hard Rock Hotel & Casino Ottawa
- Full-time
…key point of contact for guest concerns, escalations, rewards program inquiries, and service recovery initiatives. The Supervisor will lead, coach, and develop team members while supporting…
Added 2 days ago
OE
Leadership and Relationship Coordinator
Oneness Education Foundation
Mississauga, ON
- Contract
Al-Manarat Heights is seeking a highly dependable, energetic, and organized Leadership and Relationship Coordinator.
Added 2 days ago
CO
Special Projects Coordinator
City of Medicine Hat
Medicine Hat, AB
- Temporary
…meaningful outcomes? The City of Medicine Hat is seeking a Coordinator, Special Projects to play a key role in supporting initiatives that contribute to community growth and economic…
Added 2 days ago
BB
Coordonnateur(trice) de l’engagement communautaire – Community Engagement Coordinator
B'nai Brith Canada
Toronto, ON · Greater Toronto Area, Canada
- Full-time
We are currently seeking a Community Engagement Coordinator based in Montreal to lead outreach efforts and develop programming. The person in this role is responsible for developing,…
Added 2 days ago
CO
Growth Coordinator
City of Saint John
Saint John, NB
- Full-time
The Growth Coordinator is responsible for the coordination and implementation of key strategies, actions, and operations to improve growth outcomes for the City of Saint John. Housed within…
Added 2 days ago
G
Quality Assurance Specialist
Gastops
Ottawa, ON
- Contract
…supplier quality activities, QMS documentation and improvement initiatives, and quality performance…
Added 2 days ago
UW
Marketing Coordinator
United Way British Columbia
Prince George, BC
- $82,100.2 CAD / year
- Full-time
Reporting to the Director, Marketing and Digital Engagement, the Coordinator, Marketing executes direct mail and email solicitation writing, production and stewardship, and grows UWBC's…
Added 2 days ago
UW
Marketing Coordinator
United Way British Columbia
Kamloops, BC
- $82,100.2 CAD / year
- Full-time
Reporting to the Director, Marketing and Digital Engagement, the Coordinator, Marketing executes direct mail and email solicitation writing, production and stewardship, and grows UWBC's…
Added 2 days ago
UW
Marketing Coordinator
United Way British Columbia
Nanaimo, BC
- $82,100.2 CAD / year
- Full-time
Reporting to the Director, Marketing and Digital Engagement, the Coordinator, Marketing executes direct mail and email solicitation writing, production and stewardship, and grows UWBC's…

Appleby College

Coordinator, Conferences & Rentals

Oakville, ON, Canada

$65,000 to $73,000 CAD / year · Full-time

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Job details

Pay: $65,000 to $73,000 CAD / year
Job type: Full-time
Posting language: English
Posted: Oct 16, 2026

Original job description

Coordinator, Conferences & Rentals

Location: Appleby College, Oakville, ON
Position Type: Full-Time
Salary Range: $65,000 - $73,000

COME JOIN OUR TEAM:

Appleby College is seeking a client-focused and highly organized coordinator to support our conferences, facility rentals, events, and weddings. In this role, you will deliver exceptional service to every group that visits our campus, while helping grow Appleby's reputation as a premier destination for conferences, rentals, and special events.

HOW YOU WILL THRIVE:

Whether you are leading a campus tour for a prospective client or finding a creative solution to a scheduling challenge, your work will shape every guest's experience at Appleby and contribute directly to the growth of our rentals and conference business.

As a key connection between clients and our campus partners, you will collaborate with Ancillary Activities, Facilities, Security, IT, and food services to ensure every booking runs smoothly, professionally, and to the highest standard.

HOW YOU WILL SUCCEED:

Provide outstanding client service for facility rentals, events, conference groups, and weddings
Prepare client documentation, including quotes, contracts, insurance, payment schedules, and invoices, and follow up on collections
Promote Appleby's facilities and services through client communications, online platforms, meetings, and campus tours
Develop strategies to strengthen the promotion of our facilities, conference groups, and events
Optimize rental revenue through creative scheduling, proactive problem solving, and timely payment collection
Maintain accurate booking schedules, identify and resolve scheduling conflicts, and share reports with relevant departments
Coordinate operational support with campus partners, including food services, Security, Facilities, and IT
Manage on-campus accommodations for conference groups and confirm rooming plans with all Ancillary Activities program areas
Manage the CatchCorner rental platform and support updates to the CampBrain registration system
Produce weekly registration and revenue reports for analysis and comparison
Propose annual pricing adjustments based on competitive analysis, in consultation with the Assistant Director, Ancillary Academic Programs
Keep the Rentals and Conferences pages of the Appleby website current, and support marketing initiatives and customer email communications
Maintain central client files and post-event documentation to support repeat and future bookings
Manage access fobs and keys for summer programs and rental groups, serving as the main and emergency contact when required
Act as liaison for Birch Hill rental clients and support new venture and expansion projects as needed

WHAT YOU BRING:

University-level post-secondary education
Previous administrative experience, ideally in client service, events, conferences, or hospitality
Exceptional organizational skills and attention to detail, with the ability to manage multiple bookings at once
Strong communication and relationship-building skills, with the confidence to address client issues professionally
Solid knowledge of Microsoft Word, Excel, Outlook, and PowerPoint; experience with EventPro, SharePoint, Finaliste, or CampBrain is an asset
The ability to speak additional languages beyond English is considered an asset
Flexibility to work occasional evenings and weekends, with on-site presence for all summer and March break program sessions

HOW YOU WILL BENEFIT:

Competitive salary based on experience
Comprehensive group benefits including health, dental, vision coverage and health spending account
Outstanding vacation package
Eligibility to participate in RRSP with matching program
Professional development opportunities to grow your skills and expertise
Access Appleby's top-notch campus facilities to include fitness centre, dining hall and beautiful grounds

WHO ARE WE:

Appleby College was founded in 1911 and is internationally recognized as one of the world's leading independent schools. With 800 students from over 50 countries enrolled in Grades 7–12, Appleby offers an education that excites and challenges every student. Our curriculum combines rigorous academics with dynamic arts, athletics, community service, and boarding life programming, allowing students to discover and embrace their passions both inside and outside the classroom.

Hallmarks of the Appleby experience include our emphasis on global learning and cultural understanding with participation in a global learning experience.

Appleby's Mission is to educate and enable its students to become leaders of character, major contributors to, and valued representatives of their local, national and international communities.

READY TO START YOUR JOURNEY:

If you are ready to grow your career and make an impact, we want to hear from you.

Please share your resume and a cover letter outlining your experiences and contributions directly by October 30, 2026. While all applicants are thanked for their interest, only those chosen for an interview will be contacted.

As a condition of employment, a Criminal Record Check with Vulnerable Sector Screening is required.

We work to embed diversity, equity, inclusion, and belonging principles and practices as an integral and foundational part of Appleby's culture and are committed to building a team that represents a variety of backgrounds, perspectives, and skills making us better together.

DO YOU NEED ACCOMMODATION:

Appleby College is committed to fostering an inclusive, equitable and accessible environment where everyone feels valued, respected, and supported. Accommodations are available for applicants with disabilities throughout the recruitment process. If contacted for an employment opportunity, please advise Human Resources if you require an accommodation.

FOLLOW US:

Instagram | LinkedIn | Website

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More about this job

Responsibilities

The coordinator will manage facility rentals, conferences, and special events while delivering exceptional client service and collaborating with internal departments. They are responsible for maintaining booking schedules, preparing client documentation, and optimizing rental revenue through proactive strategies.

Requirements

Candidates must possess university-level post-secondary education and previous administrative experience in client service, events, or hospitality. Strong organizational, communication, and technical skills in Microsoft Office are required, along with the flexibility to work occasional evenings and weekends.

Skills

Client service
Event coordination
Facility management
Administrative support
Contract preparation
Scheduling
Relationship building
Communication
Microsoft Office
Problem solving
Revenue reporting
Marketing support
Project management
Budgeting
Data analysis

Benefits

Health insurance
Dental coverage
Vision coverage
Health spending account
Vacation package
RRSP matching program
Professional development opportunities
Access to fitness centre
Access to dining hall

Visa sponsorship

Not detected in the job text

Keywords

Conferences
Facility rentals
Event management
Hospitality
Client service
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft PowerPoint
EventPro
SharePoint
Finaliste
CampBrain
CatchCorner
Scheduling
Contract management
Invoicing
Marketing
Revenue analysis
Administrative support
Campus operations
Security
Food services
IT support
Customer communication

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