Legal Assistant

Our client, a growing boutique law firm located in Downtown Toronto, is seeking an experienced and detail-oriented Legal Assistant to join its expanding team.

The firm specializes in Family Law and Estates Law and offers an excellent opportunity for a legal professional who enjoys working in a collaborative, close-knit environment while supporting lawyers across a variety of legal matters.

The successful candidate will have previous experience providing litigation support, preparing legal documentation, coordinating court filings, and managing legal files in a busy law firm environment. This role is ideal for someone who takes initiative, is highly organized, and enjoys being an integral part of a growing legal practice.

Key Responsibilities

Legal and Litigation Support

• Provide comprehensive administrative and legal support to lawyers specializing in Family Law and Estates Law.
• Prepare, draft, format, proofread, and revise legal correspondence, pleadings, affidavits, motions, factums, and other legal documentation.
• Assist with litigation matters, including organizing case materials, preparing court documents, and coordinating filing requirements.
• Complete electronic court filings and submissions, ensuring accuracy and adherence to applicable deadlines.
• Maintain litigation calendars, monitor court dates, limitation periods, and other critical deadlines.
• Assist with trial preparation, document production, disclosure, and organization of evidence.
• Coordinate meetings, client appointments, examinations, and other legal proceedings.

Family Law & Estates Administration

• Assist with the preparation and organization of documentation relating to family law matters, including separation agreements, financial disclosure, divorce applications, and related court documents.
• Support lawyers with estates-related matters, including estate administration, probate applications, wills, and supporting documentation.
• Maintain organized client files and ensure all documentation is accurately recorded and accessible.
• Liaise with clients, opposing counsel, court personnel, and other external parties professionally and efficiently.

Administrative Responsibilities

• Manage incoming correspondence, emails, telephone calls, and client inquiries.
• Maintain electronic and physical client files, ensuring confidentiality and proper document management.
• Assist with billing, docketing, time entry, and administrative reporting.
• Provide general office and administrative support as required.
• Identify opportunities to improve administrative processes and contribute to the firm's continued growth.

Qualifications & Experience

• Previous experience as a Legal Assistant, Litigation Legal Assistant, or Legal Administrative Assistant within a law firm.
• Experience supporting litigation and preparing court documents is essential.
• Strong knowledge of Ontario court procedures and electronic court filing processes.
• Exposure to Family Law and Estates Law is highly preferred.
• Experience preparing pleadings, affidavits, motions, financial disclosure, and other litigation-related documentation.
• Strong organizational and time-management skills, with the ability to manage competing priorities and strict deadlines.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office and legal practice management/document management software.
• Ability to work independently while contributing to a collaborative team environment.
• High degree of professionalism, discretion, and attention to detail.

What the Firm Offers

• Competitive compensation package commensurate with experience.
• Hybrid work arrangement offering flexibility.
• Opportunity to join a growing boutique law firm with an established and expanding practice.
• Collaborative and supportive working environment.
• Direct exposure to lawyers and involvement in meaningful legal matters.
• Opportunity to grow professionally alongside the firm.