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APS Resources International

Sales Coordinator (admin. position)

Montreal, QC, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 3, 2026
Posting language: English
Posted: Nov 3, 2026

Original job description

APS Resources is recruiting on behalf of an international company specializing in waterproofing solutions and construction materials, serving the infrastructure and building sectors.

The company is seeking a Sales Coordinator to support its North American operations from Montreal, Canada. The position combines commercial administration, logistics coordination, and general office support, with a focus on ensuring the smooth execution of sales activities and product deliveries.

The successful candidate will be responsible for preparing and managing quotations, supporting commercial activities and exhibitions, and coordinating product movements between the Canadian warehouse, customers, and mining project sites. The role also involves managing sales documentation, processing invoices, and working closely with transport providers to ensure timely deliveries.

This position is suited to an organized professional with experience in sales administration, quotation preparation, transport coordination, and invoicing, who is comfortable managing multiple administrative and commercial tasks.

Location: Montreal

Main responsibilities:

General Office Administration

Handle telephone communications.
Send and receive mail.
Prepare meetings.
Translate documents.
Prepare the layout of technical documents.
Procure office supplies.
Liaise with the IT department.

Commercial Support

Follow up on and update customer files.
Prepare, calculate, transmit, and manage quotations and price offers.
Send documentation and samples.
Manage stock of rolls, samples, and documentation.
Support commercial activities and organize participation in conferences and exhibitions.

Sales Administration and Logistics

Verify and acknowledge receipt of customer orders.
Transmit supplier orders for products and equipment.
Manage product export and import logistics across North America.
Coordinate product movements between the Canadian warehouse, customers, and mining project sites.
Manage logistics in close collaboration with carriers, including:
Stock follow-up.
Transmission of transport orders.
Follow-up on customs clearance and preparation of related documents.
Handle customer invoicing.
Prepare profitability analysis tables comparing expected and actual costs.
Manage and send quality certificates.
Prepare monthly sales presentations.
Prepare monthly product and sales forecasts.

Accounting and Administrative Support

Verify supplier invoices.
Issue, scan, and process invoices and related documents.
Send supplier and customer invoices to the accounting department.
Verify employee expense accounts.
Prepare supplier payment documents.
File accounting documents.
Follow up on unpaid customer invoices.

Requirements:

Experience in sales administration or commercial support, including quotation preparation, order processing, and customer documentation.
Experience coordinating transport providers, logistics activities, and product deliveries.
Familiarity with invoicing and basic administrative processes.
Good knowledge of Microsoft Word, Excel, PowerPoint, and Adobe Acrobat.
Strong organizational skills and attention to detail.
Ability to manage multiple administrative and commercial activities.
Graduate studies.
English (mandatory).
French (highly desirable); Spanish (desirable).

Apply About employer

More about this job

Responsibilities

Coordinate sales administration, including customer orders, quotations, documentation, invoicing, and commercial activities. Manage product logistics and deliveries across North America, coordinate with carriers and customs, and support reporting, forecasting, and accounting processes.

Requirements

Experience in sales administration or commercial support, including quotations, order processing, customer documentation, transport coordination, logistics, and invoicing. Graduate studies, strong organizational skills, attention to detail, and proficiency in Microsoft Office and Adobe Acrobat are required; English is mandatory, French is highly desirable, and Spanish is desirable.

Skills

Sales Administration
Quotation Preparation
Order Processing
Customer Documentation
Transport Coordination
Logistics Management
Import and Export Coordination
Invoicing
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Adobe Acrobat
Customer File Management
Cost and Profitability Analysis
Forecasting
Organization and Attention to Detail

Visa sponsorship

Not detected in the job text

Keywords

Sales Administration
Commercial Support
Quotation Preparation
Price Offers
Order Processing
Customer Documentation
Transport Coordination
Logistics
Import and Export
Customs Clearance
Carrier Management
Product Deliveries
Invoicing
Supplier Invoices
Customer Invoices
Profitability Analysis
Cost Analysis
Sales Forecasting
Product Forecasting
Quality Certificates
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Adobe Acrobat
Office Administration
Accounting Support
Conferences and Exhibitions
Construction Materials
Waterproofing Solutions
Mining Projects

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