Sales Coordinator (admin. position)

APS Resources is recruiting on behalf of an international company specializing in waterproofing solutions and construction materials, serving the infrastructure and building sectors.

The company is seeking a Sales Coordinator to support its North American operations from Montreal, Canada. The position combines commercial administration, logistics coordination, and general office support, with a focus on ensuring the smooth execution of sales activities and product deliveries.

The successful candidate will be responsible for preparing and managing quotations, supporting commercial activities and exhibitions, and coordinating product movements between the Canadian warehouse, customers, and mining project sites. The role also involves managing sales documentation, processing invoices, and working closely with transport providers to ensure timely deliveries.

This position is suited to an organized professional with experience in sales administration, quotation preparation, transport coordination, and invoicing, who is comfortable managing multiple administrative and commercial tasks.

Location: Montreal

Main responsibilities:

General Office Administration

• Handle telephone communications.
• Send and receive mail.
• Prepare meetings.
• Translate documents.
• Prepare the layout of technical documents.
• Procure office supplies.
• Liaise with the IT department.

Commercial Support

• Follow up on and update customer files.
• Prepare, calculate, transmit, and manage quotations and price offers.
• Send documentation and samples.
• Manage stock of rolls, samples, and documentation.
• Support commercial activities and organize participation in conferences and exhibitions.

Sales Administration and Logistics

• Verify and acknowledge receipt of customer orders.
• Transmit supplier orders for products and equipment.
• Manage product export and import logistics across North America.
• Coordinate product movements between the Canadian warehouse, customers, and mining project sites.
• Manage logistics in close collaboration with carriers, including:
• Stock follow-up.
• Transmission of transport orders.
• Follow-up on customs clearance and preparation of related documents.
• Handle customer invoicing.
• Prepare profitability analysis tables comparing expected and actual costs.
• Manage and send quality certificates.
• Prepare monthly sales presentations.
• Prepare monthly product and sales forecasts.

Accounting and Administrative Support

• Verify supplier invoices.
• Issue, scan, and process invoices and related documents.
• Send supplier and customer invoices to the accounting department.
• Verify employee expense accounts.
• Prepare supplier payment documents.
• File accounting documents.
• Follow up on unpaid customer invoices.

Requirements:

• Experience in sales administration or commercial support, including quotation preparation, order processing, and customer documentation.
• Experience coordinating transport providers, logistics activities, and product deliveries.
• Familiarity with invoicing and basic administrative processes.
• Good knowledge of Microsoft Word, Excel, PowerPoint, and Adobe Acrobat.
• Strong organizational skills and attention to detail.
• Ability to manage multiple administrative and commercial activities.
• Graduate studies.
• English (mandatory).
• French (highly desirable); Spanish (desirable).