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Added 3 mins ago
T
Event Planning Specialist
Techo-Bloc
Longueuil, QC · Saint-Hubert, QC
- Full-time
…paver styles?", has grown into a family-owned North American leader in hardscape design and manufacturing, with 36+ patents to its…
Added 4 mins ago
JI
Team Lead, Production Engineering
J.D. Irving, Limited
Halifax, NS
- Full-time
Are you a technical leader who thrives in a fast-paced production environment? Do you enjoy developing high-performing teams while solving complex engineering challenges? We are seeking a…
Added 19 mins ago
Manager, Service Delivery - YVR
CANADIAN AIR TRANSPORT SECURITY AUTHORITY
Richmond, BC · Vancouver, British Columbia
CATSA is a world leader in aviation security, mandated to protect the public by delivering security screening operations at 89 designated airports across Canada. As a Crown corporation,…
Added 19 mins ago
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Personal Banking Associate
TD
Brampton, ON
- Full-time
…faster banking experience. TD is deeply committed to being a leader in client experience, that is why we believe that all colleagues, no matter where they work, are client facing. Together,…
Added 32 mins ago
HH
Saint John Registered Nurse Class D (RNCD) - Nurse Practitioner PCN 1258822
Horizon Health Network
Saint John, NB
- Part-time
…functions as an expert clinician, consultant, educator, and leader, promoting evidence-informed practice and optimizing patient…
Added 32 mins ago
PH
Workplace Coordinator, Workplace Experience Network, Human Resources
Provincial Health Services Authority
Burnaby, BC
- Full-time
The Workplace Coordinator reports to Team Leader, works in a matrixed human resources environment, and is accountable for participating as a member of the Workplace Experience Network (WEN)…
Added 32 mins ago
PH
Workplace Coordinator, Workplace Experience Network, Human Resources
Provincial Health Services Authority
Vancouver, BC
- Full-time
The Workplace Coordinator reports to Team Leader, works in a matrixed human resources environment, and is accountable for participating as a member of the Workplace Experience Network (WEN)…
Added 32 mins ago
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Administrative Assistant 1 [AQ-26006]
Aquent
Vancouver, BC
- $20 to $21 CAD / hour
- Contract
Our client is a globally recognized leader in technology and innovation, dedicated to empowering customers and driving operational excellence on a massive scale. By joining this vibrant and…
Added 33 mins ago
Clinical Manager, Pediatric Critical Care
Nova Scotia Health and IWK Health
Halifax, NS
…leadership, and financial management functions and behaviours. As a leader, mentor team members by supporting, role modeling, and coaching in an effective manner; ensuring completion of all…
Added 48 mins ago
MC
RPO Account Leader
MCI Careers
Canada
- Full-time
…enthusiastic Recruitment Process Outsourcing (RPO) Account Leader to support our business development team and help drive strategic…
Added 1 hour ago
UO
Director, Child Care Services
University of Victoria
Victoria, BC
- Full-time
…pan-institutional benchmarking, to position UVic Child Care as a leader in the field, leading the Child Care team in developing and implementing pedagogy and research that is situated and…
Added 1 hour ago
NF
Principal Consultant
NES Fircroft
Calgary, AB
- Full-time
Take ownership of your market, develop key client relationships and play a leading role in the continued growth of NES Fircroft’s recruitment business in Calgary.
Added 1 hour ago
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Associate Insurance Advisor III
Co-operators
Morinville, AB
- Full-time
Our Distribution team aspires to be the leader in client engagement among Canadian Insurers. We strive to provide a seamless and personalized client experience. Our knowledgeable and…
Added 1 hour ago
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BSP Software Engineer
MANNARINO
Montreal, QC
- Full-time
MANNARINO Systems & Software Inc. is a leader in providing safety-critical systems, software, hardware and certification engineering services to the aerospace, defense, space, simulation &…
Added 1 hour ago
M
Senior Software Engineer
MANNARINO
Montreal, QC
- $140,000 to $175,000 USD / year
- Full-time
MANNARINO Systems & Software Inc. is a leader in providing safety-critical systems, software, hardware and certification engineering services to the aerospace, defense, space, simulation &…
Added 1 hour ago
MS
Capture Manager – Payload
MDA Space
Sainte-Anne-de-Bellevue, QC
- Full-time
…world firsts and more than 450 missions, MDA Space is a global leader in communications satellites, Earth and space observation, and space exploration and infrastructure. The MDA Space team…
Added 1 hour ago
HT
Assembly Technician (Contract)
Husky Technologies
Bolton, ON
- Full-time
Accurately report problems, issues, production delays, quality concerns, and non‑conformances to the appropriate team leader, engineering, or quality personnel.
Added 1 hour ago
HT
CNC Machinist - Rotational Shifts only + Benefits package + Paid time off +Shift Premium+ RRSP benefits
Husky Technologies
Bolton, ON
- Full-time
Provide key information on machining operation for maintenance during troubleshooting.
Added 1 hour ago
BÉ
Foreman - Civil Engineering
Bruneau Électrique Inc
Montreal, QC
- Full-time
…of companies, Bruneau Électrique's vision is to become the leader in electrical and civil engineering…
Added 1 hour ago
I
Group Finance Director
isgSearch
Windsor, ON
- $160,000 to $180,000 CAD / year
- Full-time
Our client is conducting a highly confidential search for a senior Finance leader to oversee the Finance function and partner closely with senior leadership and operations. The successful…
Added 1 hour ago
HT
Director, Finance (CSM)
Husky Technologies
Bolton, ON
- Full-time
…with us as we pursue our ambitious growth strategy. We are a leader in developing state-of-the-art technology and it is this technology base that uniquely positions us to serve customers…
Added 1 hour ago
HT
Technical Trainer
Husky Technologies
Bolton, ON
- Full-time
…with us as we pursue our ambitious growth strategy. We are a leader in developing state-of-the-art technology and it is this technology base that uniquely positions us to serve customers…
Added 1 hour ago
MS
Digital Payload Architect
MDA Space
Sainte-Anne-de-Bellevue, QC
- Full-time
…world firsts and more than 450 missions, MDA Space is a global leader in communications satellites, Earth and space observation, and space exploration and infrastructure. The global MDA…
Added 1 hour ago
MS
Business Operations manager-AI program manager
MDA Space
Sainte-Anne-de-Bellevue, QC
- Full-time
…world firsts and more than 450 missions, MDA Space is a global leader in communications satellites, Earth and space observation, and space exploration and infrastructure. The global MDA…
Added 2 hours ago
TA
Alpha Jet Pilot-FR
Top Aces
Canada
- Full-time
…training, Top Aces has since established itself as the world leader in contracted adversary air (ADAIR) services and joint terminal attack controller (JTAC)…

Aquent

Administrative Assistant 1 [AQ-26006]

Vancouver, BC, Canada

$20 to $21 CAD / hour · Contract

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Job details

Pay: $20 to $21 CAD / hour
Job type: Contract
Apply by: Dec 9, 2026
Experience: 0-2 years of professional administrative experience, demonstrating a strong foundation in organizational support.
Posting language: English
Posted: Nov 9, 2026

Original job description

Step into a pivotal role where your organizational expertise and proactive drive will directly fuel the success of a global technology pioneer. Partnering with Aquent, you will have the unique opportunity to support dynamic leadership teams, streamline critical daily operations, and contribute to a collaborative culture that shapes the future of digital experiences. Your detail-oriented approach and seamless execution will not only optimize executive workflows but also foster an inclusive environment where innovation thrives.

About The Opportunity

Our client is a globally recognized leader in technology and innovation, dedicated to empowering customers and driving operational excellence on a massive scale. By joining this vibrant and fast-paced environment as an Aquent talent partner, you will play an essential role in supporting the leadership and initiatives that keep this pioneering organization at the forefront of the digital landscape.

Your Impact

In this dynamic support role, you will be the operational heartbeat of a critical leadership team. You will manage complex schedules, coordinate intricate travel, and orchestrate high-impact team events that keep the organization aligned and moving forward. From crafting compelling internal communications to managing meeting logistics and tracking key deliverables, your work will directly enhance team productivity and strategic execution.

Key Responsibilities

Provide comprehensive administrative support to leadership, including complex calendar management, travel coordination, and expense oversight.
Orchestrate meeting logistics by preparing agendas, capturing detailed minutes, and tracking action items to ensure timely follow-up.
Serve as a central point of contact for internal communications, assisting in drafting content that highlights strategies, results, and goals.
Plan and execute team calls, engaging roundtables, and successful off-site events to support organizational rhythms.
Contribute to departmental financial activities, personnel operations, and facility coordination to champion operational efficiency.
Collaborate on cross-functional initiatives focused on talent development, onboarding, and fostering an inclusive workplace culture.
Maintain a proactive briefing rhythm with supported leaders to keep them updated on key developments and milestones.

What You’ll Bring

0-2 years of professional administrative experience, demonstrating a strong foundation in organizational support.
Exceptional organizational skills with a keen eye for detail and the ability to prioritize tasks in a fast-paced environment.
Demonstrated ability to quickly learn new tools, processes, and adapt to evolving business needs.
Excellent verbal and written communication skills, with the ability to interact professionally at all levels.
Proficiency with standard office productivity suites, including Microsoft Office tools for scheduling, email, and document management.
A proactive, collaborative mindset eager to contribute to team success and a positive work environment.

What Will Set You Apart

Prior administrative experience within a technology-focused environment.
Familiarity with expense management software and virtual desktop environments.
Experience leveraging AI tools to enhance and streamline daily administrative workflows.

Client Description

Join a global technology leader driving innovation and empowering people and organizations worldwide to achieve more. Here, you’ll collaborate with passionate, diverse teams to create impactful solutions that shape the future. The culture prioritizes growth, inclusion, and purpose - where your ideas are valued, and your work drives real change. Wherever your passion lies and wherever your career is headed - you’ll play a role in projects that touch billions of lives. With flexible work options and a supportive environment, you’ll have the tools to thrive both personally and professionally. Be part of something that truly matters.

Why work with AQUENT? Check out our awesome benefits: https://aquent.com/talent/talent-benefits

Aquent is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

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More about this job

Responsibilities

Provide administrative support to leadership by managing calendars, travel, expenses, meetings, communications, and briefings. Coordinate team events and contribute to financial, personnel, facility, onboarding, and cross-functional initiatives.

Requirements

Requires 0–2 years of administrative experience, strong organization and prioritization skills, adaptability, and excellent verbal and written communication. Candidates should be proficient with Microsoft Office; technology-sector experience, expense software familiarity, virtual desktop experience, and use of AI tools are advantages.

Skills

Calendar Management
Travel Coordination
Expense Management
Meeting Logistics
Agenda Preparation
Minute Taking
Action Item Tracking
Internal Communications
Event Planning
Financial Administration
Personnel Operations
Facility Coordination
Onboarding
Talent Development
Microsoft Office
Organizational Skills

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Leadership Support
Calendar Management
Travel Coordination
Expense Oversight
Meeting Logistics
Agenda Preparation
Meeting Minutes
Action Item Tracking
Internal Communications
Team Calls
Roundtables
Off-Site Events
Financial Activities
Personnel Operations
Facility Coordination
Talent Development
Onboarding
Inclusive Workplace
Microsoft Office
Expense Management Software
Virtual Desktop Environments
Artificial Intelligence Tools
Technology Industry
Operational Efficiency

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