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Added 8 mins ago
HC
Order Fulfilment Specialist
Healthy Crunch
Mississauga, ON
- Contract
Coordinate shipments with carriers and logistics partners
Added 9 mins ago
JI
Maintenance Planning Specialist
J.D. Irving, Limited
Halifax, NS
- Full-time
We are seeking a Maintenance Planning Specialist to develop and maintain maintenance job plans that support the safe, efficient, and reliable operation of critical equipment and assets.…
Added 9 mins ago
JI
Associate Materials Management Specialist
J.D. Irving, Limited
Dartmouth, NS
- Full-time
Prepare reports and support KPI tracking for logistics performance.
Added 9 mins ago
JI
Procurement Specialist
J.D. Irving, Limited
Dartmouth, NS
- Full-time
Contract Management: Prepare contracts, lead or support negotiations, draft executive briefings, and manage post-award administration.
Added 37 mins ago
FC
Engineering Specialist V
FedEx Canada
Bas-Saint-Laurent, QC
- Full-time
…develop and assist management in implementation of action and support compliance and training efforts that they identify in the…
Added 37 mins ago
A
Administrative Assistant 1 [AQ-26006]
Aquent
Vancouver, BC
- $20 to $21 CAD / hour
- Contract
…proactive drive will directly fuel the success of a global technology pioneer. Partnering with Aquent, you will have the unique opportunity to support dynamic leadership teams, streamline…
Added 1 hour ago
HG
Subcontracts Manager
Hypertec Group
Montreal, QC · Saint-Laurent, QC
- Full-time
Join a global company shaping the future with technology that drives lasting impact.
Added 2 hours ago
TA
Inventory and Component Repair Sr. Manager-FR
Top Aces
Saguenay, QC
- Full-time
…130,000+ hours of operational training without accident in support of customers worldwide, including Canada, the U.S., Germany, and multiple other NATO allies and international partner…
Added 2 hours ago
TA
Tooling and Ground Support Equipment Coordinator-FR
Top Aces
Quebec, QC
- Full-time
…130,000+ hours of operational training without accident in support of customers worldwide, including Canada, the U.S., Germany, and multiple other NATO allies and international partner…
Added 2 hours ago
TA
Industry Liaison and Industrial & Technological Benefits (ITB) Manager-FR
Top Aces
Dorval, QC
- Full-time
…130,000+ hours of operational training without accident in support of customers worldwide, including Canada, the U.S., Germany, and multiple other NATO allies and international partner…
Added 2 hours ago
TA
Warehouse Material Coordinator-FR
Top Aces
Dorval, QC
- Full-time
…130,000+ hours of operational training without accident in support of customers worldwide, including Canada, the U.S., Germany, and multiple other NATO allies and international partner…
Added 2 hours ago
TA
Quality Inspector-FR
Top Aces
Dorval, QC
- Full-time
…130,000+ hours of operational training without accident in support of customers worldwide, including Canada, the U.S., Germany, and multiple other NATO allies and international partner…
Added 2 hours ago
CS
Bilingual Datacenter Technician
Compucom Staffing
Montreal, QC
- Full-time
At CompucomStaffing, you’re more than just a number. Our employee relationship managers support you throughout your engagement, providing career guidance and reemployment assistance.
Added 2 hours ago
TA
Strategic Buyer-FR
Top Aces
Dorval, QC
- Full-time
…130,000+ hours of operational training without accident in support of customers worldwide, including Canada, the U.S., Germany, and multiple other NATO allies and international partner…
Added 2 hours ago
S
Sales & Operations Assistant
SkyAcres
Surrey, BC
- Full-time
From our Surrey R&D office, we work with farmers to turn that technology into reliable production and connect their produce with customers.
Added 8 hours ago
R|
Clinical Research Manager
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…regulatory and safety activities, data and study systems, study logistics, stakeholder coordination, and study close-out. The role works closely with the Sponsor, investigators,…
Added 8 hours ago
R|
Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Assists with routine technology and software issues and coordinates additional support when required.
Added 9 hours ago
PE
Production Supervisor
Porter Engineered Systems - A Division of Pangeo Group
Vaughan, ON
- $70,000 to $90,000 CAD / year
- Full-time
Apply working knowledge of hydraulic systems and machine components to identify faults and support Maintenance.
Added 11 hours ago
C
Supply Chain Data Analyst
Convergint
Toronto, ON · Calgary, AB · CA AB Calgary
- Full-time
…item master catalogs and provide reporting and analytics to support the source to pay process. This role involves tasks like data entry, updates, and resolving discrepancies, with a strong…
Added 12 hours ago
E
Brand, Marketing and Communications (BMC) - Specialist - Service Lines (3 months contract)
EY
Toronto, ON
- Contract
As a BMC Specialist, you will support the planning and execution of integrated marketing initiatives across EY's Service Lines. You will help advance EY’s brand, increase market visibility,…
Added 12 hours ago
P
Buyer / Procurement Specialist
PCI
Toronto, ON
- Full-time
Work on groundbreaking projects shaping the future of sea, air, and space technology
Added 12 hours ago
NL
Aftermarket Parts Coordinator
NET LIP
Vaughan, ON
- Full-time
- Educational background and practical experience in electromechanical technology preferred.
Added 12 hours ago
GF
Business Development Coordinator
General Fusion Inc.
Richmond, BC
- Full-time
Support conference attendance logistics as part of the Conference Committee
Added 14 hours ago
CC
Head of Security Operations
CMA CGM
Montreal, QC
- Full-time
…global roadmap composed of 6 major domain streams (Maritime, Logistics, Ships, Terminals, Warehouses, and Subsidiaries). The Department currently monitors around 80 projects and provides…
Added 18 hours ago
A
Senior Dynamics 365 F&O Functional Consultant-RQ00762
Amyantek
Toronto, ON
- Contract
Ability to support production environments, troubleshoot issues, and resolve incidents independently

Aquent

Administrative Assistant 1 [AQ-26006]

Vancouver, BC, Canada

$20 to $21 CAD / hour · Contract

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Job details

Pay: $20 to $21 CAD / hour
Job type: Contract
Apply by: Dec 9, 2026
Experience: 0-2 years of professional administrative experience, demonstrating a strong foundation in organizational support.
Posting language: English
Posted: Nov 9, 2026

Original job description

Step into a pivotal role where your organizational expertise and proactive drive will directly fuel the success of a global technology pioneer. Partnering with Aquent, you will have the unique opportunity to support dynamic leadership teams, streamline critical daily operations, and contribute to a collaborative culture that shapes the future of digital experiences. Your detail-oriented approach and seamless execution will not only optimize executive workflows but also foster an inclusive environment where innovation thrives.

About The Opportunity

Our client is a globally recognized leader in technology and innovation, dedicated to empowering customers and driving operational excellence on a massive scale. By joining this vibrant and fast-paced environment as an Aquent talent partner, you will play an essential role in supporting the leadership and initiatives that keep this pioneering organization at the forefront of the digital landscape.

Your Impact

In this dynamic support role, you will be the operational heartbeat of a critical leadership team. You will manage complex schedules, coordinate intricate travel, and orchestrate high-impact team events that keep the organization aligned and moving forward. From crafting compelling internal communications to managing meeting logistics and tracking key deliverables, your work will directly enhance team productivity and strategic execution.

Key Responsibilities

Provide comprehensive administrative support to leadership, including complex calendar management, travel coordination, and expense oversight.
Orchestrate meeting logistics by preparing agendas, capturing detailed minutes, and tracking action items to ensure timely follow-up.
Serve as a central point of contact for internal communications, assisting in drafting content that highlights strategies, results, and goals.
Plan and execute team calls, engaging roundtables, and successful off-site events to support organizational rhythms.
Contribute to departmental financial activities, personnel operations, and facility coordination to champion operational efficiency.
Collaborate on cross-functional initiatives focused on talent development, onboarding, and fostering an inclusive workplace culture.
Maintain a proactive briefing rhythm with supported leaders to keep them updated on key developments and milestones.

What You’ll Bring

0-2 years of professional administrative experience, demonstrating a strong foundation in organizational support.
Exceptional organizational skills with a keen eye for detail and the ability to prioritize tasks in a fast-paced environment.
Demonstrated ability to quickly learn new tools, processes, and adapt to evolving business needs.
Excellent verbal and written communication skills, with the ability to interact professionally at all levels.
Proficiency with standard office productivity suites, including Microsoft Office tools for scheduling, email, and document management.
A proactive, collaborative mindset eager to contribute to team success and a positive work environment.

What Will Set You Apart

Prior administrative experience within a technology-focused environment.
Familiarity with expense management software and virtual desktop environments.
Experience leveraging AI tools to enhance and streamline daily administrative workflows.

Client Description

Join a global technology leader driving innovation and empowering people and organizations worldwide to achieve more. Here, you’ll collaborate with passionate, diverse teams to create impactful solutions that shape the future. The culture prioritizes growth, inclusion, and purpose - where your ideas are valued, and your work drives real change. Wherever your passion lies and wherever your career is headed - you’ll play a role in projects that touch billions of lives. With flexible work options and a supportive environment, you’ll have the tools to thrive both personally and professionally. Be part of something that truly matters.

Why work with AQUENT? Check out our awesome benefits: https://aquent.com/talent/talent-benefits

Aquent is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

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More about this job

Responsibilities

Provide administrative support to leadership by managing calendars, travel, expenses, meetings, communications, and briefings. Coordinate team events and contribute to financial, personnel, facility, onboarding, and cross-functional initiatives.

Requirements

Requires 0–2 years of administrative experience, strong organization and prioritization skills, adaptability, and excellent verbal and written communication. Candidates should be proficient with Microsoft Office; technology-sector experience, expense software familiarity, virtual desktop experience, and use of AI tools are advantages.

Skills

Calendar Management
Travel Coordination
Expense Management
Meeting Logistics
Agenda Preparation
Minute Taking
Action Item Tracking
Internal Communications
Event Planning
Financial Administration
Personnel Operations
Facility Coordination
Onboarding
Talent Development
Microsoft Office
Organizational Skills

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Leadership Support
Calendar Management
Travel Coordination
Expense Oversight
Meeting Logistics
Agenda Preparation
Meeting Minutes
Action Item Tracking
Internal Communications
Team Calls
Roundtables
Off-Site Events
Financial Activities
Personnel Operations
Facility Coordination
Talent Development
Onboarding
Inclusive Workplace
Microsoft Office
Expense Management Software
Virtual Desktop Environments
Artificial Intelligence Tools
Technology Industry
Operational Efficiency

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