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Aquilini Group

Property Administrator, Commercial

Vancouver, BC, V6B 6G1, Canada

Full-time

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Job details

Job type: Full-time
Experience: 3–5 years of experience in commercial property administration with CAM focus.
Posting language: English
Posted: Nov 5, 2026

Original job description

COMPANY PROFILE:

Aquilini Group (“AG”) is a diversified family business founded in Vancouver, BC more than 50 years ago with roots in the real estate development and construction industry. Today the company owns and manages an international real estate portfolio that includes commercial and residential properties, hotels, golf courses, vineyards and blueberry and cranberry farms. In addition to its ongoing pursuits in real estate development and construction, AG has expanded its holdings to include assets in the sports and entertainment, renewable energy, aquaculture, tourist attractions, restaurants and food and beverage industries.

KEY RESPONSIBILITIES:

Administer the property management software system, entering new tenancies, charges, invoices, and payments.
Prepare and complete annual CAM statements and reconciliations and tenant recoveries in accordance with lease agreements.
Analyze property operating expenses and ensure proper allocation of costs across tenants.
Maintain and update tenant lease abstracts including rent schedules and recoverable costs.
Assist in preparation of annual operating budgets and forecasts.
Ensure accurate setup of tenants and charges within property management systems.
Managing tenant insurance and business license documentation within Yardi
Coordinate with accounting team for invoicing, collections, and reporting.
Review invoices for coding accuracy and recoverability.
Support monthly and quarterly financial reporting packages.
Respond to tenant inquiries related to Rent, CAM charges and billing.
Assist in year-end audit processes and documentation preparation.
Collaborate with property management and operations teams.
Maintain organized financial and lease documentation records.
Identify process improvements and cost control opportunities.
Perform related duties as required.

SKILLS AND REQUIREMENTS:

3–5 years of experience in commercial property administration with CAM focus.
Strong understanding of commercial leases and recoverable costs.
Proficiency in, reconciliations, and budgeting.
Experience with Yardi, Prism, or similar property management systems.
Advanced Excel skills a plus (pivot tables, lookups).
High attention to detail and accuracy.
Strong organizational and problem-solving skills.
Ability to manage multiple priorities and deadlines.
Excellent communication and interpersonal skills.
Basic accounting knowledge (designation is an asset).
Ability to work independently and in a team environment.

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More about this job

Responsibilities

The Property Administrator will manage property management software, handle tenant lease abstracts, and perform CAM reconciliations. They will also support financial reporting, invoice processing, and collaborate with operations teams to ensure accurate property accounting.

Requirements

Candidates must have 3–5 years of experience in commercial property administration with a strong focus on CAM and commercial leases. Proficiency in property management software like Yardi or Prism and advanced Excel skills are required.

Skills

Property administration
Commercial leases
CAM reconciliations
Budgeting
Yardi
Prism
Financial reporting
Invoicing
Tenant relations
Data entry
Excel
Accounting
Cost allocation
Lease abstracts
Problem-solving
Organizational skills

Visa sponsorship

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Keywords

Property Administrator
Commercial Real Estate
CAM
Lease Agreements
Reconciliations
Budgeting
Yardi
Prism
Financial Reporting
Invoicing
Tenant Recoveries
Operating Expenses
Lease Abstracts
Accounting
Data Entry
Excel
Pivot Tables
Lookups
Cost Control
Audit Support
Property Management
Operations
Commercial Property
Business License
Insurance Documentation

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