Find work in Canada.

318,298 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 7 mins ago
Marketing & Communications Manager
Fidelity Canada
Mississauga, ON · Toronto, ON
Full-time
The Marketing & Communications Manager reports to the Director, Marketing & Communications and contributes to the planning, development, and execution of content supporting Fidelity…
Added 7 mins ago
Strategic Account Manager
Fidelity Canada
Mississauga, ON · Toronto, ON
Full-time
Added 7 mins ago
Registered Practical Nurse- Regular Part Time- Long Term Care
THE ONEILL CENTRE
Hamilton, ON
Part-time
The Registered Practical Nurse (RPN) reports to the Assistant Director of Care/Nurse Manager and provides clinical leadership to support safe, high-quality, person-centred care. The RPN…
Added 52 mins ago
Assistant.e chef.fe Projections Vidéo - Spectacle en tournée | Assistant Head of Video Projections - Touring Show
Cirque du Soleil Entertainment Group
Montreal, QC
Full-time
Added 52 mins ago
Assistant.e chef.fe automatisation - KOOZA | Assistant Head of Automation - KOOZA
Cirque du Soleil Entertainment Group
Montreal, QC
Full-time
Assistant chef de département, Automatisation - Spectacle en tournée
Added 53 mins ago
Senior Administrative Assistant
CityofOttawa
Ottawa, ON
You are responsible for providing a wide variety of confidential administrative support services in support of the Director.
Added 53 mins ago
Senior Manager, Global Events [12 Month Contract]
Scotiabank
Toronto, ON
…the Bank’s business objectives. Under the direction of the Director, Global Event Management, the incumbent serves as a trusted advisor to Business Lines and Corporate Functions,…
Added 1 hour ago
Dual Rate PIT Manager-GCT
Great Canadian Entertainment
Toronto, ON
Reviews game spread and staffing levels and provide recommendations to the Table Games Operations Manager, Casino Shift Mnager and/or Director, Table Games;
Added 1 hour ago
Operations Controls Fraud Analyst
Fidelity Canada
Toronto, ON
Full-time
We use AI-enabled LinkedIn Hiring Assistant to support parts of our sourcing process. Every hiring decision is reviewed and finalized by our recruiters. If you choose to ask questions to…
Added 2 hours ago
Assistant Head of School, Director of Upper School
St. Anne's School
Aurora, ON
Full-time
We invite applications for a leadership opportunity at St. Anne’s School in the role of Assistant Head of School, Director of Upper School, reporting to the Head of School. The appointment…
Added 3 hours ago
Director of Engineering
Algonquin Resort
St. Andrews, NB
Full-time
The Director of Engineering is responsible for ensuring that all hotel equipment is properly serviced and functional, that the hotel grounds and facilities are maintained, and that training…
Added 4 hours ago
Program Assistant, Program/Department Std
Provincial Health Services Authority
Vancouver, BC
Full-time
The Program Assistant reports to a Director and serves as a vital linkage and communication source to keep the program/department informed and aligned to its priorities. The position is…
Added 4 hours ago
Quality Assistant Director (Project)
Pomerleau
Montreal, QC
The Assistant Director of Quality in Construction acts as the primary point of contact for the client regarding the Quality Management System (QMS), work compliance, and the application of…
Added 4 hours ago
Administrative Assistant
Borea
Levis, QC
Reporting to the Executive Vice President and Managing Director, the Administrative Assistant plays a key role in providing administrative and operational support to a team of Vice…
Added 7 hours ago
Mortuary Assistant - Pathology
NHS Ayrshire & Arran
Saskatoon, SK
Full-time
…the wider community. The post-holder will act as a Mortuary Assistant at the main Queen Elizabeth University Hospital Mortuary, and the various satellite mortuaries operated by NHSGG&C.…
Added 7 hours ago
Mortuary Assistant - Pathology
NHS Scotland
Saskatoon, SK
Full-time
…the wider community. The post-holder will act as a Mortuary Assistant at the main Queen Elizabeth University Hospital Mortuary, and the various satellite mortuaries operated by NHSGG&C.…
Added 9 hours ago
Administrative Assistant, Department of Nurse Practitioners
Fraser Health
Surrey, BC
Full-time
In this role, you'll provide confidential administrative support to the Director, coordinate complex priorities, and serve as a key resource for internal and external partners.
Added 11 hours ago
Front Counter Clerk – RCMP
Okanagan Indian Band
Vernon, BC
Full-time
Added 11 hours ago
Executive Assistant
Okanagan Indian Band
Armstrong, BC
Internship
View the job posting here: Executive Assistant
Added 11 hours ago
Health and Safety Coordinator
Okanagan Indian Band
Armstrong, BC
Internship
Added 11 hours ago
Term Certified Early Childhood Educator
Okanagan Indian Band
Armstrong, BC
Internship
Added 11 hours ago
Administrative Assistant, Department of Nurse Practitioners
Fraser Health Authority
Surrey, BC
$25.26 to $33.15 CAD / hour
Full-time
In this role, you'll provide confidential administrative support to the Director, coordinate complex priorities, and serve as a key resource for internal and external partners.
Added 12 hours ago
Counselling/Psychology Instructor
Opulence Education Group
Vancouver, BC
Background in private career colleges, particularly in a facilitator or teaching assistant role.
Added 13 hours ago
Administration Assistant- Scripted (English Services)
CBC/Radio-Canada
Toronto, ON
Full-time
Organizing day-to-day operations for department Director(s), establishing priorities, managing their schedules, and ensuring timely responses are given to inquiries. At times with minimal…
Added 14 hours ago
Registered Practical Nurse (Temporary Part-Time Mixed Shift) - Chinese Speaking
Yee Hong Centre For Geriatric Care
Toronto, ON · Scarborough, ON
Part-time
…report of performance issues, incidents and problems to the Assistant/Director of Resident…

Closed listing

ARBI

Executive Operations Assistant (0.6 FTE)

Calgary, AB, Canada

Job type: Part-time
Closing date: Oct 28, 2026
Experience: Minimum of 1 year of experience in an administrative, executive support, office leadership or human resources support role.
Posting language: English
Posted: Sep 28, 2026

This opening has closed.

The original listing is kept below for reference.

Find open jobs More jobs with this employer

About employer

Similar jobs hiring now

No close matches right now. Try another title or a wider area.

Search current openings

Original job description

Archived listing. The details below describe a past opening.

About ARBI

ARBI is a nonprofit community-based rehabilitation centre providing neurorehabilitation and family support for survivors of moderate-severe acquired brain injury. For nearly 50 years, ARBI has been recognized as a pioneer in community-based brain injury rehabilitation using a combination of professional staff and trained volunteers. Our staff are relentlessly dedicated to the progress of each client we support.

Your Opportunity

Reporting to the Director, Operations, People & Culture, the Executive Operations Assistant provides administrative and coordination support to the Executive Director and leadership team to help ensure smooth organizational operations and effective internal processes.

This role supports key organizational functions, including governance administration, executive coordination, People & Culture processes, and internal documentation management. Working closely with organizational leaders, the Executive Operations Assistant helps maintain accurate records, coordinate administrative processes, support employee lifecycle activities, and ensure information is organized, accessible, and handled with professionalism and confidentiality.

The Executive Operations Assistant plays an important role in supporting ARBI’s internal operations by coordinating meetings, preparing documentation, maintaining organizational records, supporting recruitment and onboarding processes, and assisting with quality improvement and accreditation initiatives. This position requires strong attention to detail, sound judgment, and the ability to build positive working relationships across the organization.

This role provides the opportunity to:

Support executive leadership in advancing ARBI's mission and organizational priorities.
Contribute to strong governance practices through Board, committee, and leadership meeting administration.
Support recruitment, onboarding, employee documentation, and People & Culture initiatives that contribute to a positive employee experience.
Assist with accreditation, quality improvement, and organizational projects that strengthen ARBI’s systems and processes.
Work within a collaborative, mission-driven organization committed to improving the lives of adults living with acquired brain injury.

What you bring:

The ideal candidate is a highly organized, approachable, and service-oriented professional who enjoys supporting others, coordinating administrative processes, and creating systems that help an organization operate effectively.

You are someone who thrives in a collaborative environment, manages competing priorities with confidence, and takes pride in producing accurate and high-quality work. You demonstrate professionalism, discretion, and strong interpersonal skills when supporting leaders, employees, candidates, Board members, and external stakeholders.

You are comfortable working independently while collaborating with others, anticipate administrative needs, and approach your work with compassion, accountability, and a commitment to ARBI’s mission and values.

Key attributes include:

Strong organizational, planning, and time-management skills

Excellent attention to detail and ability to maintain accurate documentation

Strong administrative and coordination abilities

Professional written and verbal communication skills

Ability to maintain confidentiality and handle sensitive information with discretion

Approachable and responsive communication style with strong relationship-building skills

Ability to manage multiple priorities and adapt to changing organizational needs

Ability to support governance, HR, and executive administrative processes

Commitment to ethical practices, continuous improvement, and organizational values

Ability to work independently while contributing positively to a collaborative team environment

Commitment to ARBI’s mission and client-centred approach

Key responsibility areas:

1. People & Culture Support – 40%

Responsible for coordinating recruitment, onboarding, employee documentation, and administrative processes that support effective People & Culture operations and a positive employee experience.

Coordinate and administer the full-cycle recruitment process, including posting vacancies, reviewing applications, conducting candidate pre-screening, scheduling interviews, and supporting hiring managers throughout the recruitment process.
Serve as the primary administrative contact for candidates, ensuring a professional, welcoming, and responsive recruitment experience.
Prepare employment offers, employment agreements, onboarding documentation, and employment-related correspondence for review and approval by the Director, Operations, People & Culture.
Coordinate pre-employment requirements, including reference checks, Police Information Checks, credential verification, and completion of required employment documentation.
Coordinate employee onboarding and offboarding while maintaining accurate, confidential personnel records.
Administer HR documentation and processes, including policy acknowledgements, employee records, compliance tracking, HR templates, forms, and document management.
Ensure employee documentation is accurate, complete, organized, and maintained in accordance with organizational policies and legislative requirements.
Support employee engagement initiatives, training logistics, recognition activities, and other People & Culture programs.

2. Governance Administration – 40%

Responsible for supporting effective organizational governance through the coordination of Board, committee, and leadership administration, documentation, and record management.

Coordinate logistics for Board, Board Committee, Leadership Team, and governance meetings.
Maintain Board and governance records, including agendas, meeting packages, minutes, resolutions, policies, and corporate documents.
Record, distribute, and archive meeting minutes, ensuring accurate documentation of decisions and action items.
Coordinate Board onboarding, governance communications, annual governance activities, and administrative follow-up.
Support effective governance through accurate recordkeeping, timely administrative coordination, and compliance with organizational and legislative requirements.

3. Executive & Organizational Coordination – 20%

Responsible for providing executive administrative support and coordinating organizational initiatives that contribute to operational excellence and strategic priorities.

Provide administrative support to the Executive Director and Leadership Team, including calendar management, meeting coordination, and correspondence.
Prepare reports, presentations, briefing materials, and other leadership documentation.
Track action items and provide administrative follow-up to support organizational priorities.
Assist with accreditation, quality improvement through planning, documentation, and coordination.
Maintain organizational templates, policies, shared files, and administrative resources.
Coordinate special projects, organizational initiatives, and volunteer, intern, or practicum student activities as assigned.
Perform other executive administration, governance, People & Culture, and operational duties as assigned.

Qualifications:

Diploma or certificate in office administration, business administration, human resources, or a related field, or an equivalent combination of education and experience.
Minimum of 1 year of experience in an administrative, executive support, office leadership or human resources support role.
Experience coordinating recruitment, onboarding, or HR administrative processes is an asset.
Experience supporting senior leaders, boards of directors, or nonprofit organizations is an asset.
Strong organizational and time management skills with the ability to manage multiple priorities and deadlines.
Excellent written and verbal communication skills, including preparing professional documents and meeting minutes.
Ability to maintain confidentiality and handle sensitive information with discretion and professionalism.
Proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams) and the ability to learn new systems quickly.
Strong attention to detail, sound judgment, and the ability to work independently while collaborating effectively with others.
Successful completion of a police information check and vulnerable sector check as a condition of employment.
Valid driver’s license and access to reliable transportation may be required, depending on organizational needs.

Application Deadline:

This position will remain open until a suitable candidate is found. Applications will be reviewed on a rolling basis.

Please forward cover letter and resume to:

Laura Anifowose

Manager, Operations

E-mail: careers@arbi.ca

ARBI

311 Cedar Crescent SW

Calgary, AB T3C 3A4

Website: www.arbi.ca

About employer

More about this job

Responsibilities

Coordinate recruitment, onboarding, employee records, and People & Culture administration, while supporting Board, committee, and leadership governance processes. Provide executive and organizational coordination, including calendar and meeting support, preparation of leadership materials, action-item follow-up, and assistance with accreditation and quality improvement initiatives.

Requirements

Requires a diploma or certificate in office administration, business administration, human resources, or a related field, or equivalent education and experience, plus at least one year in an administrative, executive support, office leadership, or HR support role. Candidates should have strong organizational, communication, documentation, confidentiality, and Microsoft 365 skills; police information and vulnerable sector checks are required.

Skills

Recruitment Coordination
Onboarding and Offboarding
Human Resources Administration
Governance Administration
Board and Committee Support
Meeting Coordination
Minute Taking
Executive Support
Calendar Management
Document and Records Management
Confidentiality
Written and Verbal Communication
Microsoft 365
Time Management
Quality Improvement
Accreditation Support

Visa sponsorship

Not detected in the job text

Hiring contact

Laura Anifowose

Keywords

People & Culture
Human Resources Administration
Full-Cycle Recruitment
Candidate Screening
Interview Scheduling
Employment Agreements
Reference Checks
Police Information Checks
Credential Verification
Employee Onboarding
Employee Offboarding
Personnel Records
Board Governance
Board Committees
Meeting Agendas
Meeting Packages
Meeting Minutes
Resolutions
Policy Administration
Executive Support
Calendar Management
Microsoft 365
Outlook
Word
Excel
PowerPoint
Teams
Accreditation
Quality Improvement
Document Management

Report this job