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Added 13 mins ago
MS
Supervisor, Food Services
Mount Sinai Hospital (Toronto), Sinai Health
Toronto, ON
- Contract
Undergraduate degree in Business Administration or Hospitality related field
Added 13 mins ago
AC
Client Service Specialist, ease Cloud Accounting Services
ACCA Careers
Winnipeg, MB
- Full-time
Must have strong knowledge and experience working with cloud accounting software QBO
Added 13 mins ago
CO
Police Officer
City of Saint John
Saint John, NB
- Full-time
NOTE: Community college and other college courses that include studies in law and security administration do not meet the level of training as defined under the NB Police Act.
Added 13 mins ago
CO
Administrative Assistant 3 - Front Desk
City of Saint John
Saint John, NB
- Full-time
…Coordinator, the position is responsible for general reception and administration duties for the Saint John Police Force as outlined in the Standard Operating…
Added 13 mins ago
CO
Senior HR Business Partner
City of Saint John
Saint John, NB
- Full-time
Candidates will have a minimum of a university undergraduate degree in business administration, human resource management, law, industrial relations or a related discipline.
Added 13 mins ago
CO
Human Resources Generalist
City of Saint John
Saint John, NB
- Full-time
…Human Resources Generalist serves as a trusted resource for administration, benefits, learning and development, administration, onboarding, offboarding, Human Resources operations, policy…
Added 13 mins ago
RM
IT Business Analyst (Tech)
REDPATH MINING
Vaughan, ON
- Full-time
…multiple applications as well as supporting risk management administration is a key function of this role. This individual will apply proven communication, analytical, and problem-solving…
Added 13 mins ago
SM
Unit Assistant, Emergency
Stevenson Memorial Hospital
Alliston, ON
- Internship
There is the expectation that you are available to work weekdays, weekends and all shifts (days, nights, 12 hour shifts)
Added 13 mins ago
SM
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Bachelor's degree in Finance, Accounting, Business Administration, Health Administration, or a related field.
Added 13 mins ago
TI
Customer Service Advocate
telMAX Inc.
Markham, ON
- Full-time
Post-secondary education in business administration, operations management or a related field, or equivalent experience
Added 19 mins ago
Clerk 4
The Government of Nova Scotia
TRURO, NS
…protection of forest, mineral, parks and wildlife resources and the administration of the province's Crown land. Together we are working with Nova Scotians to build a better future through…
Added 48 mins ago
H
Licensed Practical Nurse
HealthCareersInSask.ca
La Loche, SK
- Full-time
Added 59 mins ago
HT
Payroll Manager, Americas
Husky Technologies
Bolton, ON
- Full-time
Stakeholder collaboration: Work closely with HR, benefits, stock plan administration, and external vendors; provide high value employee service.
Added 1 hour ago
H
Operations Supervisor-Transportation Warehousing (12-month contract) Bilingual
Hays
Sherbrooke, QC · Magog, QC
- $75,000 to $76,000 CAD / year
- Full-time
This is a day shift 12-month contract
Added 1 hour ago
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Fellowship and Bursary Administrative Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Added 1 hour ago
LC
Pharmacy Assistant, Hourly Full Time Flexible Shifts
Loblaw Companies Limited
Calgary, AB
- Full-time
Added 1 hour ago
R|
Project Manager
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Contract
Field of Study: Psychology/Psychiatry/Nursing/Administration
Added 1 hour ago
R|
Clerical Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Added 1 hour ago
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Lab Manager
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…ensures smooth operational workflow, regulatory compliance, grant administration, financial management, and high-level scientific oversight for ongoing basic research…
Added 1 hour ago
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Clinical Research Coordinator - Regulatory Affairs (CIM)
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Under the supervision of the Manager, Clinical Research Administration Centre for Innovative Medicine (CIM), the incumbent is responsible for supporting the submission of clinical research…
Added 1 hour ago
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Clinical Research Billing Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Field of study: Accounting, Finance, Business Administration, or a related field.
Added 1 hour ago
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Animal Health Technician - Part-time Occasional
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Part-time
Provides information to PIs and Research staff concerning animal health, administration of treatment, techniques and animal use protocols,
Added 1 hour ago
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Clinical Trial Financial Control Analyst, Oncology Portfolio
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Education: Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
Added 1 hour ago
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Accounts Receivable Analyst
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Field of study: Accounting, Finance, Business Administration, or a related field.
Added 1 hour ago
AP
Resourcing Coordinator
Arbitration Place
Toronto, ON
- Full-time
Data entry, general supporting administration;

Arbitration Place

Resourcing Coordinator

Toronto, ON, Canada

Full-time

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Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 14, 2026
Posting language: English
Posted: Nov 14, 2026

Original job description

Arbitration Place is a state-of-the-art hearing centre and top international court reporting agency that houses some of the most renowned arbitrators in Canada and internationally. The caliber of our clients is high and so is the quality of our service; we take pride in going above and beyond what is expected.

These in person roles ensure that our clients and roster members receive concierge-level service and solutions aligned with Arbitration Place's commitment to excellence. Resource Coordinators are the liaison between Clients and Resources (contractors) that are pivotal in the conduct of legal proceedings supported and hosted by Arbitration Place. This role involves scheduling court reporters and assigning resources to jobs, requiring a keen understanding of complex logistical variables and considerations. The ideal candidate will balance administrative tasks with the cultivation of strong relationships with our network of resources, ensuring that each assignment aligns with individual strengths and client needs. Responsibilities include coordinating schedules, managing conflicts, communicating effectively with court reporters, and providing support in a fast-paced environment that is ever-shifting. Strong organizational skills, an ability to adapt to changing priorities, and excellent interpersonal communication are essential for success in this dynamic role. This small team works collaboratively to exceed client and resource needs around the clock, including after business-hours correspondence and emergency response on evenings and weekends.

Arbitration Place lives the ethos that every team member is both responsible to perform tasks and is also empowered to collectively take responsibility to lead and innovate.

Key Focus – Primary Duties

Daily interactions with Resources (to include court reporters, Digital Monitors, Scopists, Virtual Case Managers, Legal Videographers, interpreters, and other Arbitration Place contractors) by phone, email and in person
Relationship development and loyalty engagement of both new and existing reporters
Building and pulling reports to assess operational tempos for purposes of planning and scheduling
Docketing resource time into accounting software accurately and in a timely manner
Scheduling and resource allocation to client bookings, balancing resource availability, seniority, client needs, preferences, and overall organizational success;
Problem solving and extrapolation of complex variables as they apply to resource allocation and operational needs;
Data entry, general supporting administration;
Answers in-person, phone, and electronic inquiries; transfers calls and takes messages. High urgency communication and responsiveness;
Triage and prioritize multiple urgent needs;
Complete general admin duties as required
Comply with all company processes and make recommendations to streamline and simplify business processes if/where applicable
Reporting based on organizational objectives on resource utilization, costs, and ongoing areas of improvement or risk and cost mitigation.

All team members of Arbitration Place

Establish and meet best-in-class standards
Build strong relationships with roster members, contractors and clients
Answer in-person, phone, and electronic inquiries, transfer calls and take messages
Adhere to strict confidentiality guidelines in handling sensitive case information
All administrative functions to ensure completeness and accuracy of information
Maintain and sort group email inboxes ensuring prompt and professional response
Establish and maintain standards and procedures manuals
Identify areas for improvement to increase client satisfaction and quality of service
Evaluate processes, technologies, systems and procedures to recommend and implement improvements to streamline daily operations, improve interdepartmental coordination, client response times, and increase service and product quality
Stay informed about industry trends, relevant tools/softwares, and best practices
Oversee new staff and contractor onboarding, training materials and orientation
All staff collectively share scheduled responsibility to ensure access to exceptional service around a 24 hour clock as needed. The available position will work a staggered work day to cover afternoon and evening hours, and shares 50% of the after-hours on-call duties on weekends.

Job Type: Full-time

Benefits:

Dental care
Extended health care
Life insurance
Paid time off
Vision care

Application question(s):

Describe your experience in a luxury or Gold Standard operation/client base.

Experience:

Administrative: 3 years (preferred)
Client Relations: 3 years (preferred)

Location:

Toronto, ON M5H 2R2 (required)

Work Location: In person

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More about this job

Responsibilities

Coordinate schedules and allocate contractors, including court reporters and other legal proceeding resources, to client bookings while balancing availability, seniority, preferences, and client needs. Maintain resource records and reports, respond to urgent inquiries, build relationships with clients and contractors, and support process improvements and after-hours service coverage.

Requirements

The role prefers at least three years of administrative and client relations experience, with strong organizational, communication, adaptability, and problem-solving skills. Candidates must be able to work in person in Toronto, cover staggered afternoon and evening hours, and share weekend after-hours on-call duties.

Skills

Scheduling
Resource Allocation
Conflict Management
Client Relations
Relationship Development
Organizational Skills
Adaptability
Interpersonal Communication
Problem Solving
Data Entry
Administrative Support
Prioritization
Reporting
Confidentiality
Process Improvement
Training and Onboarding

Benefits

Dental Care
Extended Health Care
Life Insurance
Paid Time Off
Vision Care

Visa sponsorship

Not detected in the job text

Keywords

Resource Coordination
Court Reporting
Legal Proceedings
Scheduling
Resource Allocation
Contractor Management
Client Relations
Relationship Development
Conflict Management
Operational Planning
Accounting Software
Docketing
Data Entry
Administrative Support
Urgent Communications
Resource Utilization
Cost Mitigation
Confidentiality
Process Improvement
Operations Reporting
Onboarding
Training Materials
Interdepartmental Coordination
Digital Monitoring
Legal Videography
Interpreting

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Work requirements

Jobs in Canada