Jobs in Canada

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Added 1 hour ago
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Fellowship and Bursary Administrative Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Reporting to the Chair of the Department of Pediatric Surgery, the Fellowship and Bursary Administrative Assistant provides administrative support to the department’s fellowship and…
Added 1 hour ago
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Postdoctoral Fellow - Surgical and Interventional Sciences
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
The individual must have recently been awarded (within 2 years) a PhD or equivalent
Added 1 hour ago
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Clinical Research Clerk
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Added 1 hour ago
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Research Associate
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Perform administrative services in support of the lab, including, scheduling appointments, word processing, and ordering materials as required. Assist in application for animal and…
Added 1 hour ago
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Clerical Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Added 1 hour ago
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Lab Manager
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
The Laboratory Manager oversees both the day-to-day administrative infrastructure and basic science research activities within the Otorhinolaryngological Sciences Laboratory. This dual-role…
Added 1 hour ago
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Licensed Practical Nurse (LPN) or Research Nurse
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…study documents, processing blood samples, and handling various administrative tasks. This role also involves ordering supplies, providing coverage for administrative tasks during teammate…
Added 1 hour ago
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Animal Care Worker - Part-time occasional
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Part-time
…performs animal care-related duties, technical procedures and administrative duties related to the care and use of laboratory animals on various sites of the…
Added 1 hour ago
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Clinical Research Coordinator - Regulatory Affairs (CIM)
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Added 1 hour ago
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Clinical Research Billing Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Respond to billing-related inquiries from investigators, research coordinators, and administrative teams.
Added 1 hour ago
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Research Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Perform basic administrative services in support of the lab, including, scheduling appointments, word processing, and ordering materials as required. Assist in application for animal and…
Added 1 hour ago
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Animal Health Technician - Part-time Occasional
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Part-time
…performs animal care-related duties, technical procedures and administrative duties related to the care and use of laboratory…
Added 1 hour ago
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Accounts Receivable Analyst
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
The role supports multiple revenue streams, including research grants, contracts, and administrative and operational revenues, within a diverse financial environment
Added 1 hour ago
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(CAN) Pharmacy Assistant
Walmart
Victoria, BC
- Full-time
The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity to provide patient…
Added 1 hour ago
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Concrete SME - Superintendent
Chandos
Calgary, AB
- Full-time
- On-site
…assess, or select applicants, although we do use AI tools for administrative interview transcription and AI tools may be integrated or embedded in third-party platforms and software. Some…
Added 1 hour ago
AP
Resourcing Coordinator
Arbitration Place
Toronto, ON
- Full-time
…variables and considerations. The ideal candidate will balance administrative tasks with the cultivation of strong relationships with our network of resources, ensuring that each assignment…
Added 1 hour ago
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Senior Manager, Indirect Tax
Aston Carter
Toronto, ON
- $70 to $72 CAD / hour
- Contract
Added 1 hour ago
AC
Financial Analyst
Aston Carter
Toronto, ON
- $40 to $50 CAD / hour
- Contract
…resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting…
Added 2 hours ago
AI
Immigration caseworker
A.G.S. Immigration Services Inc.
Canada
- Full-time
Strong case management and administrative skills, including accurate data entry, file organization, and documentation control.
Added 3 hours ago
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Coordonnateur De Saisie De Données/data Entry Coordinator
Aston Carter
Saint-Eustache, QC
- $25 to $30 CAD / hour
- Contract
…Coordinator is responsible for high-volume order entry and administrative support for the Parts department. This entry-level position focuses on processing customer orders, pricing parts,…
Added 4 hours ago
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Executive Assistant
Groom & Associés / Associates
Montreal, QC
- Full-time
Provide proactive administrative support to executives and board members, including calendar management, meeting coordination, scheduling, and travel arrangements.
Added 4 hours ago
RM
Clinical Nurse Specialist Navigator
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Full-time
Must have access to a reliable vehicle and the ability to travel within the community as required · Must be available to work 12 hours day shifts from Monday to Sunday
Added 4 hours ago
AS
Credit Analyst
AgileGrid Solutions
Canada
- Full-time
Added 5 hours ago
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Driver Settlement Services Clerk
Armour Transportation Systems
Moncton, NB
- Full-time
Added 5 hours ago
WC
(CAN) Pharmacy Assistant
Walmart Canada
Hamilton, ON
- Full-time
Position Summary...The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity…

Arbitration Place

Resourcing Coordinator

Toronto, ON, Canada

Full-time

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Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 14, 2026
Posting language: English
Posted: Nov 14, 2026

Original job description

Arbitration Place is a state-of-the-art hearing centre and top international court reporting agency that houses some of the most renowned arbitrators in Canada and internationally. The caliber of our clients is high and so is the quality of our service; we take pride in going above and beyond what is expected.

These in person roles ensure that our clients and roster members receive concierge-level service and solutions aligned with Arbitration Place's commitment to excellence. Resource Coordinators are the liaison between Clients and Resources (contractors) that are pivotal in the conduct of legal proceedings supported and hosted by Arbitration Place. This role involves scheduling court reporters and assigning resources to jobs, requiring a keen understanding of complex logistical variables and considerations. The ideal candidate will balance administrative tasks with the cultivation of strong relationships with our network of resources, ensuring that each assignment aligns with individual strengths and client needs. Responsibilities include coordinating schedules, managing conflicts, communicating effectively with court reporters, and providing support in a fast-paced environment that is ever-shifting. Strong organizational skills, an ability to adapt to changing priorities, and excellent interpersonal communication are essential for success in this dynamic role. This small team works collaboratively to exceed client and resource needs around the clock, including after business-hours correspondence and emergency response on evenings and weekends.

Arbitration Place lives the ethos that every team member is both responsible to perform tasks and is also empowered to collectively take responsibility to lead and innovate.

Key Focus – Primary Duties

Daily interactions with Resources (to include court reporters, Digital Monitors, Scopists, Virtual Case Managers, Legal Videographers, interpreters, and other Arbitration Place contractors) by phone, email and in person
Relationship development and loyalty engagement of both new and existing reporters
Building and pulling reports to assess operational tempos for purposes of planning and scheduling
Docketing resource time into accounting software accurately and in a timely manner
Scheduling and resource allocation to client bookings, balancing resource availability, seniority, client needs, preferences, and overall organizational success;
Problem solving and extrapolation of complex variables as they apply to resource allocation and operational needs;
Data entry, general supporting administration;
Answers in-person, phone, and electronic inquiries; transfers calls and takes messages. High urgency communication and responsiveness;
Triage and prioritize multiple urgent needs;
Complete general admin duties as required
Comply with all company processes and make recommendations to streamline and simplify business processes if/where applicable
Reporting based on organizational objectives on resource utilization, costs, and ongoing areas of improvement or risk and cost mitigation.

All team members of Arbitration Place

Establish and meet best-in-class standards
Build strong relationships with roster members, contractors and clients
Answer in-person, phone, and electronic inquiries, transfer calls and take messages
Adhere to strict confidentiality guidelines in handling sensitive case information
All administrative functions to ensure completeness and accuracy of information
Maintain and sort group email inboxes ensuring prompt and professional response
Establish and maintain standards and procedures manuals
Identify areas for improvement to increase client satisfaction and quality of service
Evaluate processes, technologies, systems and procedures to recommend and implement improvements to streamline daily operations, improve interdepartmental coordination, client response times, and increase service and product quality
Stay informed about industry trends, relevant tools/softwares, and best practices
Oversee new staff and contractor onboarding, training materials and orientation
All staff collectively share scheduled responsibility to ensure access to exceptional service around a 24 hour clock as needed. The available position will work a staggered work day to cover afternoon and evening hours, and shares 50% of the after-hours on-call duties on weekends.

Job Type: Full-time

Benefits:

Dental care
Extended health care
Life insurance
Paid time off
Vision care

Application question(s):

Describe your experience in a luxury or Gold Standard operation/client base.

Experience:

Administrative: 3 years (preferred)
Client Relations: 3 years (preferred)

Location:

Toronto, ON M5H 2R2 (required)

Work Location: In person

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More about this job

Responsibilities

Coordinate schedules and allocate contractors, including court reporters and other legal proceeding resources, to client bookings while balancing availability, seniority, preferences, and client needs. Maintain resource records and reports, respond to urgent inquiries, build relationships with clients and contractors, and support process improvements and after-hours service coverage.

Requirements

The role prefers at least three years of administrative and client relations experience, with strong organizational, communication, adaptability, and problem-solving skills. Candidates must be able to work in person in Toronto, cover staggered afternoon and evening hours, and share weekend after-hours on-call duties.

Skills

Scheduling
Resource Allocation
Conflict Management
Client Relations
Relationship Development
Organizational Skills
Adaptability
Interpersonal Communication
Problem Solving
Data Entry
Administrative Support
Prioritization
Reporting
Confidentiality
Process Improvement
Training and Onboarding

Benefits

Dental Care
Extended Health Care
Life Insurance
Paid Time Off
Vision Care

Visa sponsorship

Not detected in the job text

Keywords

Resource Coordination
Court Reporting
Legal Proceedings
Scheduling
Resource Allocation
Contractor Management
Client Relations
Relationship Development
Conflict Management
Operational Planning
Accounting Software
Docketing
Data Entry
Administrative Support
Urgent Communications
Resource Utilization
Cost Mitigation
Confidentiality
Process Improvement
Operations Reporting
Onboarding
Training Materials
Interdepartmental Coordination
Digital Monitoring
Legal Videography
Interpreting

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Work requirements

Jobs in Canada