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Added 10 mins ago
PB
Floater School Bus Driver / Relief Dispatcher
Prairie Bus Lines
AB · Red Deer County, AB
- Full-time
Assist with dispatch duties, including scheduling, customer communication, and administrative tasks as required
Added 25 mins ago
ID
Commercial Driving Instructor
Integrity Driving School Ltd.
Prince George, BC
- Other
…working order, following school policies, and collaborating with administrative staff to schedule lessons and report…
Added 40 mins ago
MO
Licensing Assistant
Municipality of Chatham-Kent
Chatham-Kent, ON · Chatham, ON
- Full-time
Perform a wide range of administrative tasks, including day to day customer service
Added 55 mins ago
BC
Bed Allocator
Brant Community Healthcare System
Brantford, ON
- Full-time
Added 55 mins ago
BC
Communication Assistant
Brant Community Healthcare System
Brantford, ON
- Full-time
Develop hospital recognition materials for various health care recognition dates including Nursing Week, National Physician Day, Administrative Professional Day, etc.
Added 55 mins ago
CC
Accounting Clerk
Cornwall Community Hospital
Cornwall, ON
- Part-time
Added 55 mins ago
VH
Medical Office Assistant - Part Time
Verismo Health
Oshawa, ON
- Part-time
…successful candidate will support both clinical operations and administrative workflows, contributing to efficient, high-quality patient…
Added 55 mins ago
SN
Patient Care Coordinator
Sage Naturopathic Clinic
Oakville, ON
- Full-time
Manage competing priorities throughout the day, balancing patient needs, phone calls, and administrative responsibilities.
Added 55 mins ago
LV
Delivery Specialist
Lormit Van
Richmond, BC
- Full-time
…individual in this role will handle the delivery of legal and administrative documents, ensure accurate record keeping of times, dates and to whom the document was delivered. Require to…
Added 55 mins ago
FN
Non Emergency Call Taker (7 Permanent Positions)
First Nations University of Canada
Regina, SK
- Full-time
Added 55 mins ago
HD
Human Resources Coordinator
Hotel Dieu Shaver Health and Rehabilitation Centre
St. Catharines, ON
- Internship
Added 55 mins ago
CC
Accounting Clerk
Cornwall Community Hospital
Cornwall, ON
- Full-time
Added 55 mins ago
BF
General labour
Bakery Feeds, by Darling Ingredients
Hickson, ON
- Full-time
AI may be used to support certain administrative aspects of our recruitment process. However, all applications and resumes are reviewed by qualified recruiters, and all screening and hiring…
Added 55 mins ago
SD
Pharmacy Assistant, Hourly Part Time Flexible Shifts
Shoppers Drug Mart
Barrie, ON
- Part-time
Added 55 mins ago
SD
Pharmacy Assistant, Hourly Full Time Flexible Shifts
Shoppers Drug Mart
Vancouver, BC
- Full-time
Added 1 hour ago
BW
Clerical Supervisor, Medical Imaging, Breast Health Program - BC Women’s Hospital & Health Centre
BC Women's Hospital and Health Centre
Vancouver, BC
- Full-time
Added 1 hour ago
T
People Generalist
Twilio
Remote, Canada
- Full-time
- Remote
Strong ability to make administrative and procedural decisions and exercise judgment with sensitive and confidential issues
Added 1 hour ago
D
Operations Manager (Labels)
DCM
Brampton, ON
- $93,755 to $117,194 CAD / year
- Full-time
Added 1 hour ago
SQ
National Disability Support
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Montreal, QC
- Full-time
Set up new disability claims and complete administrative activities, including updating plan member information, preparing correspondence and payments, and following up with plan sponsors…
Added 1 hour ago
CO
Truck Driver IV - Transit (part-time) - Open until filled - Applications processed as received
City of Powell River BC
Powell River, BC
- Part-time
…manner. Demonstrated experience using computerized systems, administrative tools and office technology with the ability to adapt to the City’s systems as…
Added 1 hour ago
LC
Coordinator - System
Linamar Corporation
Guelph, ON
- Full-time
Added 1 hour ago
PW
Floater School Bus Driver / Relief Dispatcher
Pacific Western Transportation Ltd
AB · Red Deer County, AB
- Full-time
Assist with dispatch duties, including scheduling, customer communication, and administrative tasks as required
Added 1 hour ago
RB
Banking Advisor
Royal Bank of Canada
Fort Frances, ON
- Full-time
Added 1 hour ago
PD
Administrative Coordinator/Program Coordinator
Paul Davis Restoration of the National Capital Region, VA
Fort McMurray, AB
- Full-time
Position: Administrative Coordinator/Program Coordinator
Added 1 hour ago
LP
Youth Initiatives Coordinator
Lethbridge Polytechnic
Lethbridge, AB
- Internship

Arbor Memorial Inc.

Administrative Assistant

Toronto, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 5, 2026
Posting language: English
Posted: Nov 5, 2026

Original job description

About The Role

The Administrative Assistant plays a crucial role in ensuring the smooth and efficient operation of our consumer support services office in Canada. This position is responsible for managing a variety of administrative tasks that support the daily functions of the team, including calendar management, travel arrangements, and records maintenance. The successful candidate will act as a key point of contact for internal and external communications, facilitating meetings and managing multi-line phone systems to ensure timely and professional responses. By maintaining organized records and coordinating schedules, the Administrative Assistant helps optimize workflow and supports the overall productivity of the department. Ultimately, this role contributes significantly to creating a well-structured and responsive office environment that enhances customer support services.

Minimum Qualifications

High school diploma or equivalent required; post-secondary education in office administration or related field preferred.
Proven experience in an administrative or clerical role, preferably within consumer support or a related industry.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with calendar management tools.
Strong organizational skills with the ability to manage multiple priorities and deadlines effectively.
Excellent verbal and written communication skills in English.

Preferred Qualifications

Experience working in a consumer support services environment.
Familiarity with travel booking platforms and multi-line phone systems.
Knowledge of records management best practices and compliance standards.
Additional language skills relevant to the Canadian market (e.g., French) are an asset.
Certification in office administration or related professional development courses.

Responsibilities

Manage and maintain complex calendars for multiple team members, scheduling meetings and appointments efficiently.
Coordinate travel arrangements including booking flights, accommodations, and transportation for staff as needed.
Handle multi-line phone systems, directing calls appropriately and responding to inquiries in a professional manner.
Organize and maintain physical and electronic records to ensure easy retrieval and compliance with company policies.
Arrange and prepare meeting logistics, including room bookings, materials preparation, and minute-taking when required.
Perform general clerical duties such as filing, photocopying, and data entry to support office operations.
Serve as a liaison between departments and external contacts to facilitate smooth communication and workflow.

Skills

The required skills such as general administrative abilities and calendar management are essential for organizing daily schedules and ensuring that meetings and appointments run smoothly. Maintaining calendars and arranging meetings require attention to detail and proactive communication to avoid conflicts and optimize time management. General clerical skills, including records management and multi-line phone handling, are used daily to maintain an organized office environment and provide professional support to both internal teams and external clients. Travel arrangement skills ensure that staff travel is coordinated efficiently, minimizing disruptions and maximizing productivity. Preferred skills like familiarity with consumer support services and additional language capabilities enhance the assistant's ability to communicate effectively and adapt to the specific needs of the industry and diverse client base.

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More about this job

Responsibilities

Manage calendars, meetings, travel arrangements, phone inquiries, and physical and electronic records to support the office’s daily operations. Provide clerical assistance and coordinate communication between internal departments and external contacts.

Requirements

A high school diploma or equivalent and experience in an administrative or clerical role are required; post-secondary education in office administration or a related field is preferred. Candidates should have Microsoft Office and calendar-management proficiency, strong organizational and communication skills, and the ability to manage multiple priorities.

Skills

Calendar Management
Meeting Scheduling
Travel Coordination
Multi-Line Phone Systems
Records Management
Microsoft Office Suite
Microsoft Word
Microsoft Excel
Microsoft Outlook
Verbal Communication
Written Communication
Organization
Time Management
Data Entry
Minute-Taking
Clerical Support

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Office Administration
Consumer Support Services
Calendar Management
Meeting Coordination
Travel Arrangements
Travel Booking Platforms
Multi-Line Phone Systems
Records Management
Compliance Standards
Microsoft Office Suite
Microsoft Word
Microsoft Excel
Microsoft Outlook
Filing
Photocopying
Data Entry
Minute-Taking
Internal Communications
External Communications
Office Operations
Customer Support

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