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Added 4 mins ago
LH
Care Coordinator
Lifemark Health Group
Meadow Lake, SK
- Part-time
…referral sources. This is achieved by efficiently providing administrative support and coordinating clinic activity with friendly, enthusiastic and professional service with all patients,…
Added 18 mins ago
LH
Care Coordinator
Lifemark Health Group
Halifax, NS
- Part-time
…referral sources. This is achieved by efficiently providing administrative support and coordinating clinic activity with friendly, enthusiastic and professional service with all patients,…
Added 18 mins ago
CO
Temporary Technical Lead (Housing Accelerator Fund) Up to 18 Months
City of Saint John
Saint John, NB
- Temporary
Highly organized, consistent, methodical, professional approach.
Added 18 mins ago
CO
Human Resources Generalist
City of Saint John
Saint John, NB
- Full-time
Coordinate compliance training, professional development, and other employee training initiatives.
Added 18 mins ago
RM
Clinical Nurse Specialist Navigator
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Full-time
…frontline team members and leadership, and is responsible for administrative coordination, data collection and management, and operational…
Added 34 mins ago
CH
Valet Parking Attendant
Concord Hospitality Enterprises
AB · Calgary, AB
- Full-time
We are in search of a warm, friendly, courteous, and professional Valet Parking Attendant, responsible for greeting guests upon their arrival and providing customer service excellence by…
Added 1 hour ago
CV
Principal - NIDES
Comox Valley Schools - School District 71
Courtenay, BC
- Full-time
We Are Seeking a Professional Who Demonstrates
Added 1 hour ago
SD
Education Assistant - Bus Attendant
School District 60
Baldonnel, BC
- Full-time
Reporting to the site Administrative Officer(s), this position is responsible for working under the direction of the classroom teacher and various District personnel in providing care for…
Added 1 hour ago
SC
Secondary Office Assistant - 0.4 FTE, 14 hours/week
Simcoe County District School Board
Barrie, ON
- Part-time
The Secondary Office Assistant provides administrative support to the school. Assist administration, teaching staff, students and guardians on a daily basis, in the areas of reception,…
Added 1 hour ago
RC
School & Yard Supervisor - REPOST
Renfrew County District School Board
Renfrew, ON
- Full-time
Ability to communicate with, and relate to, students, staff and the general public in a professional, confidential manner.
Added 1 hour ago
MS
Financial Assistant
Marberg Staffing
Toronto, ON · North York, ON
- Temporary
Ideal Candidate: Highly motivated, dependable financial administration professional with expert-level data entry skills and exceptional attention to detail. Proficient in Excel, with…
Added 1 hour ago
Uniforms Coordinator
Vail Resorts
Whistler, BC
Excellent training and professional development
Added 2 hours ago
CS
Program Assistant (CF) - Ready to Serve and RENU
Catholic Social Services Alberta
AB · Edmonton, AB
- Full-time
…environment, to provide contract full-time (40 hours/week) administrative and operational support to two new employment training programs: Ready to Serve (RTS) and Renewing Expertise,…
Added 2 hours ago
SD
Pharmacy Assistant, Hourly Part Time Flexible Shifts
Shoppers Drug Mart
Vancouver, BC
- Part-time
Assist in prescription preparation to company's standards and professional services
Added 2 hours ago
B
Communications Specialist
BGIS
Toronto, ON
- Full-time
Strong writing, editing, proofreading, layout and design, professional printing/publishing skills are essential, including ability to present concepts verbally.
Added 2 hours ago
SM
Unit Assistant, Emergency
Stevenson Memorial Hospital
Alliston, ON
- Internship
As part of our mandatory screening process, SMH will require professional references, verification of academic training and professional accreditation along with a current vulnerable sector…
Added 2 hours ago
SM
Storeperson
Stevenson Memorial Hospital
Alliston, ON
- Full-time
As part of our mandatory screening process, SMH will require professional references, verification of academic training and professional accreditation along with a current vulnerable sector…
Added 2 hours ago
PL
Switchboard Agent
Pomeroy Lodging
Kananaskis, AB
- Full-time
In this highly visible role, the Switchboard Agent is responsible for answering phone calls in a professional manner and helping guest with any questions they might have. This includes…
Added 2 hours ago
B
Communications and Training Coordinator – Operational Excellence
BPA
Montreal, QC
- Full-time
UniversiT, our internal training centre, which helps our teams build their technical and professional skills throughout their careers.
Added 2 hours ago
Human Resources Administrator
Bayshore
Thunder Bay, ON
…a company that values your contributions and supports your professional…
Added 2 hours ago
AC
Senior Financial Analyst
Aston Carter
AB · Edmonton, Alberta
- $40 to $45 CAD / hour
- Contract
Added 3 hours ago
SD
Pharmacy Assistant, Hourly Part Time Flexible Shifts
Shoppers Drug Mart
Duncan, BC
- Part-time
Assist in prescription preparation to company's standards and professional services
Added 3 hours ago
ET
Talent & Programme Operations Intern
Enabled Talent
Brampton, ON
- Contract
Prior professional experience is not essential. Experience supporting student groups, community programmes, events or volunteer activities is welcome.
Added 3 hours ago
QM
Accounting & Administrative Coordinator
Quantum Management Services Ltd.
Toronto, ON
- $75,000 to $80,000 CAD / year
- Full-time
Position: Accounting & Administrative Coordinator
Added 4 hours ago
R|
Licensed Practical Nurse (LPN) or Research Nurse
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…study documents, processing blood samples, and handling various administrative tasks. This role also involves ordering supplies, providing coverage for administrative tasks during teammate…

Arbor Memorial Inc.

Administrative Assistant

Toronto, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 5, 2026
Posting language: English
Posted: Nov 5, 2026

Original job description

About The Role

The Administrative Assistant plays a crucial role in ensuring the smooth and efficient operation of our consumer support services office in Canada. This position is responsible for managing a variety of administrative tasks that support the daily functions of the team, including calendar management, travel arrangements, and records maintenance. The successful candidate will act as a key point of contact for internal and external communications, facilitating meetings and managing multi-line phone systems to ensure timely and professional responses. By maintaining organized records and coordinating schedules, the Administrative Assistant helps optimize workflow and supports the overall productivity of the department. Ultimately, this role contributes significantly to creating a well-structured and responsive office environment that enhances customer support services.

Minimum Qualifications

High school diploma or equivalent required; post-secondary education in office administration or related field preferred.
Proven experience in an administrative or clerical role, preferably within consumer support or a related industry.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with calendar management tools.
Strong organizational skills with the ability to manage multiple priorities and deadlines effectively.
Excellent verbal and written communication skills in English.

Preferred Qualifications

Experience working in a consumer support services environment.
Familiarity with travel booking platforms and multi-line phone systems.
Knowledge of records management best practices and compliance standards.
Additional language skills relevant to the Canadian market (e.g., French) are an asset.
Certification in office administration or related professional development courses.

Responsibilities

Manage and maintain complex calendars for multiple team members, scheduling meetings and appointments efficiently.
Coordinate travel arrangements including booking flights, accommodations, and transportation for staff as needed.
Handle multi-line phone systems, directing calls appropriately and responding to inquiries in a professional manner.
Organize and maintain physical and electronic records to ensure easy retrieval and compliance with company policies.
Arrange and prepare meeting logistics, including room bookings, materials preparation, and minute-taking when required.
Perform general clerical duties such as filing, photocopying, and data entry to support office operations.
Serve as a liaison between departments and external contacts to facilitate smooth communication and workflow.

Skills

The required skills such as general administrative abilities and calendar management are essential for organizing daily schedules and ensuring that meetings and appointments run smoothly. Maintaining calendars and arranging meetings require attention to detail and proactive communication to avoid conflicts and optimize time management. General clerical skills, including records management and multi-line phone handling, are used daily to maintain an organized office environment and provide professional support to both internal teams and external clients. Travel arrangement skills ensure that staff travel is coordinated efficiently, minimizing disruptions and maximizing productivity. Preferred skills like familiarity with consumer support services and additional language capabilities enhance the assistant's ability to communicate effectively and adapt to the specific needs of the industry and diverse client base.

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More about this job

Responsibilities

Manage calendars, meetings, travel arrangements, phone inquiries, and physical and electronic records to support the office’s daily operations. Provide clerical assistance and coordinate communication between internal departments and external contacts.

Requirements

A high school diploma or equivalent and experience in an administrative or clerical role are required; post-secondary education in office administration or a related field is preferred. Candidates should have Microsoft Office and calendar-management proficiency, strong organizational and communication skills, and the ability to manage multiple priorities.

Skills

Calendar Management
Meeting Scheduling
Travel Coordination
Multi-Line Phone Systems
Records Management
Microsoft Office Suite
Microsoft Word
Microsoft Excel
Microsoft Outlook
Verbal Communication
Written Communication
Organization
Time Management
Data Entry
Minute-Taking
Clerical Support

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Office Administration
Consumer Support Services
Calendar Management
Meeting Coordination
Travel Arrangements
Travel Booking Platforms
Multi-Line Phone Systems
Records Management
Compliance Standards
Microsoft Office Suite
Microsoft Word
Microsoft Excel
Microsoft Outlook
Filing
Photocopying
Data Entry
Minute-Taking
Internal Communications
External Communications
Office Operations
Customer Support

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