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Added 10 mins ago
CH
Certified Nurse Aide
Centralus Health
St. Joseph's, NL · St Josephs, NL
- Part-time
…the direction of a professional nurse. As a Certified Nursing Assistant necessary for carrying out your assigned duties. Every effort has been made to make your Job Description as complete…
Added 10 mins ago
CH
Certified Nurse Aide
Centralus Health
St. Joseph's, NL · St Josephs, NL
- Full-time
…the direction of a professional nurse. As a Certified Nursing Assistant necessary for carrying out your assigned duties. Every effort has been made to make your Job Description as complete…
Added 10 mins ago
CH
Certified Nurse Aide
Centralus Health
St. Joseph's, NL · St Josephs, NL
- Part-time
…the direction of a professional nurse. As a Certified Nursing Assistant necessary for carrying out your assigned duties. Every effort has been made to make your Job Description as complete…
Added 10 mins ago
BC
Stewarding Assistant Manager
Banff Centre for Arts and Creativity
Banff, AB
- Full-time
The Kitchen team is looking for a Stewarding Assistant Manager to be responsible for supervising the multiple location operation of the Stewarding department and team. This includes the…
Added 10 mins ago
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(CAN) Overnight Assistant Manager
Walmart
Alma, QC
- Full-time
…Operations - specific area that the incumbent will oversee). An Assistant Manager is cross-trained to work proficiently in all areas of the Store when…
Added 10 mins ago
FV
Professional Development Assistant (1yr contract)
Fraser Valley Real Estate Board
Surrey, BC
- Full-time
- Temporary
As our Professional Development Assistant, you’ll help real estate professionals access learning that supports their work and professional growth. Reporting to the Manager, Professional…
Added 10 mins ago
UO
Clinical Research Nurse
University of British Columbia
Vancouver, BC · PHC | St. Paul's Hospital - Burrard Building (SPHBB)
- $6,631.67 to $9,533.25 CAD / month
- Part-time
Added 10 mins ago
UO
HR & Finance Assistant
University of British Columbia
Vancouver, BC
- $5,027 to $5,413 CAD / month
- Full-time
Reports to the HR Manager and works closely with the Administrative Director, HR Assistant Manager and the Finance Manager.
Added 25 mins ago
CO
Manager, Development Engineering
City of Nanaimo
BC · British Columbia, Canada
- Full-time
Assistant Manager, Revenue Services - City of Nanaimo
Added 25 mins ago
MC
Project Coordinator – Light Industrial/Commercial
MatchBox Consulting Group
Vancouver, BC
- $80,000 to $90,000 CAD / year
- Contract
Project Coordinator / Assistant Project Manager – General Contracting
Added 25 mins ago
VS
Administration Office Assistant (Part-Time) - Canterbury Place (2026-11051)
Verve Senior Living
Toronto, ON · North York, ON
- Part-time
Added 25 mins ago
SH
Nursing Assistant - Repost
Shared Health-Soins Communs
Winnipeg, MB
- Full-time
Successful completion of a Nursing Assistant program or equivalent (both the Health Care Aide and Unit Clerk programs) required.
Added 25 mins ago
CM
Pharmacy Assistant
CancerCare Manitoba
Winnipeg, MB
- Full-time
Added 25 mins ago
JA
Occupational Therapist Assistant (OTA)
JOY AND GROW THERAPY
Aurora, ON
- Part-time
Completion of an Occupational Therapist Assistant/Physiotherapist Assistant (OTA/PTA) diploma from an accredited post-secondary institution.
Added 25 mins ago
E
General Manager of Restaurants (Full-Time) - Eataly Yorkville
Eataly
Toronto, ON
- $90,000 to $100,000 CAD / year
- Full-time
…the Director of Store Operations and oversees the Restaurant Assistant General Manager and the team of Restaurant Floor…
Added 25 mins ago
LV
JUNIOR ASSISTANT MANAGER-EN
La Vie En Rose
Quebec, QC
- Full-time
As a member of the management team, you will support the assistant manager and manager in achieving sales goals, maintaining our company standards and motivating your team to excel.
Added 25 mins ago
SC
Administrative Assistant (2 Positions)
Sheridan College
Oakville, ON
- Full-time
Reporting to the Manager, Executive Administration & Assistant Secretary to the Board of Governors, the Administrative Assistant is responsible for providing comprehensive administrative…
Added 25 mins ago
TO
Library Assistant
Town of Oakville
Oakville, ON
- Internship
Reporting to branch leadership, the Library Assistant supports branch services to the public, collection and materials handling workflows, and library operations at the branch.
Added 25 mins ago
FH
Health Care Assistant, Long Term Care, Ridge Meadows Hospital
Fraser Health Authority
Pitt Meadows, BC
- $31.64 CAD / hour
- Other
In accordance with the Mission and Values of Fraser Health, the Health Care Assistant, Residential Care works collaboratively and in partnership with the interdisciplinary team in the…
Added 25 mins ago
L
Kiehl's Robson - Fulltime Keyholder
L'Oréal
Vancouver, BC
- Full-time
…This position is responsible for assisting Store Manager and Assistant Store Manager in achieving store sales goals in conjunction with reaching individual sales goals established by the…
Added 25 mins ago
UO
Sessional Instructor: ISEC 611, Department of Computer Science, Faculty of Science
University of Calgary
Calgary, AB
- Full-time
Added 25 mins ago
SR
Executive Assistant
STRIVE Recruitment Inc.
North Vancouver, BC
- Full-time
Executive Assistant (2-month contract, potential to extend)
Added 26 mins ago
C
Administrative Assistant - Saskatoon
Clifton
Saskatoon, SK
- Full-time
Clifton is currently searching for a motivated Administrative Assistant to join our Saskatoon office. In this office-based role, you’ll be responsible for delivering essential…
Added 26 mins ago
H
Continuing Care Assistant
HealthCareersInSask.ca
Swift Current, SK
- Part-time
Added 26 mins ago
Unit Assistant
HealthCareersInSask.ca
Hodgeville, SK

Arbor Memorial Inc.

Administrative Assistant

Toronto, ON, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Dec 5, 2026
Posting language: English
Posted: Nov 5, 2026

Original job description

About The Role

The Administrative Assistant plays a crucial role in ensuring the smooth and efficient operation of our consumer support services office in Canada. This position is responsible for managing a variety of administrative tasks that support the daily functions of the team, including calendar management, travel arrangements, and records maintenance. The successful candidate will act as a key point of contact for internal and external communications, facilitating meetings and managing multi-line phone systems to ensure timely and professional responses. By maintaining organized records and coordinating schedules, the Administrative Assistant helps optimize workflow and supports the overall productivity of the department. Ultimately, this role contributes significantly to creating a well-structured and responsive office environment that enhances customer support services.

Minimum Qualifications

High school diploma or equivalent required; post-secondary education in office administration or related field preferred.
Proven experience in an administrative or clerical role, preferably within consumer support or a related industry.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with calendar management tools.
Strong organizational skills with the ability to manage multiple priorities and deadlines effectively.
Excellent verbal and written communication skills in English.

Preferred Qualifications

Experience working in a consumer support services environment.
Familiarity with travel booking platforms and multi-line phone systems.
Knowledge of records management best practices and compliance standards.
Additional language skills relevant to the Canadian market (e.g., French) are an asset.
Certification in office administration or related professional development courses.

Responsibilities

Manage and maintain complex calendars for multiple team members, scheduling meetings and appointments efficiently.
Coordinate travel arrangements including booking flights, accommodations, and transportation for staff as needed.
Handle multi-line phone systems, directing calls appropriately and responding to inquiries in a professional manner.
Organize and maintain physical and electronic records to ensure easy retrieval and compliance with company policies.
Arrange and prepare meeting logistics, including room bookings, materials preparation, and minute-taking when required.
Perform general clerical duties such as filing, photocopying, and data entry to support office operations.
Serve as a liaison between departments and external contacts to facilitate smooth communication and workflow.

Skills

The required skills such as general administrative abilities and calendar management are essential for organizing daily schedules and ensuring that meetings and appointments run smoothly. Maintaining calendars and arranging meetings require attention to detail and proactive communication to avoid conflicts and optimize time management. General clerical skills, including records management and multi-line phone handling, are used daily to maintain an organized office environment and provide professional support to both internal teams and external clients. Travel arrangement skills ensure that staff travel is coordinated efficiently, minimizing disruptions and maximizing productivity. Preferred skills like familiarity with consumer support services and additional language capabilities enhance the assistant's ability to communicate effectively and adapt to the specific needs of the industry and diverse client base.

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More about this job

Responsibilities

Manage calendars, meetings, travel arrangements, phone inquiries, and physical and electronic records to support the office’s daily operations. Provide clerical assistance and coordinate communication between internal departments and external contacts.

Requirements

A high school diploma or equivalent and experience in an administrative or clerical role are required; post-secondary education in office administration or a related field is preferred. Candidates should have Microsoft Office and calendar-management proficiency, strong organizational and communication skills, and the ability to manage multiple priorities.

Skills

Calendar Management
Meeting Scheduling
Travel Coordination
Multi-Line Phone Systems
Records Management
Microsoft Office Suite
Microsoft Word
Microsoft Excel
Microsoft Outlook
Verbal Communication
Written Communication
Organization
Time Management
Data Entry
Minute-Taking
Clerical Support

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Office Administration
Consumer Support Services
Calendar Management
Meeting Coordination
Travel Arrangements
Travel Booking Platforms
Multi-Line Phone Systems
Records Management
Compliance Standards
Microsoft Office Suite
Microsoft Word
Microsoft Excel
Microsoft Outlook
Filing
Photocopying
Data Entry
Minute-Taking
Internal Communications
External Communications
Office Operations
Customer Support

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