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Added 7 mins ago
VS
Administration Office Assistant (Part-Time) - Canterbury Place (2026-11051)
Verve Senior Living
Toronto, ON · North York, ON
- Part-time
Provides clerical support to the management team and other staff (i.e. data entry, photocopying, faxing filing, minutes, spreadsheets, etc).
Added 7 mins ago
CM
Pharmacy Assistant
CancerCare Manitoba
Winnipeg, MB
- Full-time
Basic computer skills – keyboarding, data entry, email and internet use
Added 7 mins ago
SC
Administrative Assistant (2 Positions)
Sheridan College
Oakville, ON
- Full-time
Reporting to the Manager, Executive Administration & Assistant Secretary to the Board of Governors, the Administrative Assistant is responsible for providing comprehensive administrative…
Added 7 mins ago
UO
Sessional Instructor: ISEC 611, Department of Computer Science, Faculty of Science
University of Calgary
Calgary, AB
- Full-time
Added 8 mins ago
C
Administrative Assistant - Saskatoon
Clifton
Saskatoon, SK
- Full-time
Clifton is currently searching for a motivated Administrative Assistant to join our Saskatoon office. In this office-based role, you’ll be responsible for delivering essential…
Added 8 mins ago
LD
Pharmacy Assistant - Part Time
London Drugs Limited
Victoria, BC
- $18.25 to $22.09 CAD / hour
- Part-time
- Other
London Drugs means many things to many people. As a London Drugs Pharmacy Assistant, it means a community-oriented working environment that fosters professional excellence. Pharmacy…
Added 23 mins ago
T
Senior Full Stack Engineer, People Products
Thumbtack
Remote, Canada
- Full-time
- Remote
…across systems. We have promising starting points: a People Q&A assistant, personalized insights that help leaders understand their teams, and automations across HR and recruiting systems.…
Added 23 mins ago
M
Underwriting Assistant (Fixed-Term, 12 Months))
Marsh
Ottawa, ON
- Temporary
- Other
As an Underwriting Assistant, you will provide essential operational and administrative support to underwriters to ensure accurate, timely, and compliant processing of new and renewal…
Added 37 mins ago
NF
Pharmacy Assistant Part Time Day
No Frills
Nipawin, SK
- Part-time
Experience as a Pharmacy Assistant is an asset
Added 37 mins ago
LC
Pharmacy Assistant, Hourly Part Time Day
Loblaw Companies Limited
Calgary, AB
- Part-time
Data entry for new prescriptions, and managing refill request processing
Added 37 mins ago
UO
Billing Analyst, U of C Medical Group
University of Calgary
Calgary, AB
- Full-time
Accurately compile, verify, audit and process medical data submitted by physicians via Connect Care to ensure accurate and timely submission and payment of medical billings
Added 37 mins ago
AC
Senior Administrator
Axxcelus Capital Advisory
Calgary, AB
- Full-time
4+ years of experience as a senior administrator, executive assistant, project coordinator, or in a similar role.
Added 37 mins ago
LC
Pharmacy Assistant Part Time Day
Loblaw Companies Limited
Williams Lake, BC
- Part-time
Experience as a Pharmacy Assistant is an asset
Added 52 mins ago
BP
Threat Prevention & Security Platforms Lead
BC Pensions
Victoria, BC
- Full-time
Reports to: Assistant Director, Cyber Security
Added 52 mins ago
TS
Assistant Manager, Community Residential Facility
The Salvation Army Canada and Bermuda Territory
Victoria, BC
- Full-time
The Assistant Manager, Community Residential Facility (CRF) provides employee supervision and oversight within the Program Department to ensure staff and management have the resources…
Added 1 hour ago
OT
Sessional Lecturer - BUSI 3110U - Introduction to Taxation - Winter 2027
Ontario Tech University
Oshawa, ON
- Full-time
Ability to introduce technology and data analytics in the context of taxation.
Added 1 hour ago
AM
Administrative Assistant
Arbor Memorial Inc.
Toronto, ON
- Full-time
The Administrative Assistant plays a crucial role in ensuring the smooth and efficient operation of our consumer support services office in Canada. This position is responsible for managing…
Added 1 hour ago
Assistant Technician, Construction
WSP
Mississauga, ON
As an Assistant Technician, Construction, you will work alongside experienced technicians, engineers and project teams to support field inspections, materials testing and construction…
Added 1 hour ago
H
Clinic Assistant
HealthCareersInSask.ca
Saskatoon, SK
- Part-time
The Clinic Assistant supports the department by performing a variety of clerical and patient care tasks. This position reports to a Director or Manager in Radiation Therapy, Systemic…
Added 1 hour ago
M
Executive Assistant
Manulife
Toronto, ON · Waterloo, ON
- Full-time
7 plus years of related secretarial or administrative assistant experience
Added 1 hour ago
Manager, Executive Issues and Coordination
Government of Alberta
AB
The Assistant Deputy Minister’s Office (ADMO) supports the Assistant Deputy Minister and Chief Operating Officer (COO) through strategic coordination, executive briefing support, and timely…
Added 1 hour ago
NC
Veterinary Assistant/Client Service Rep
NVA Canada
Fredericton, NB
- Full-time
As a Veterinary Assistant of Valley Veterinary Hospital, you are part of a team that celebrates the Human-Animal Bond through exceptional and compassionate care of the physical and…
Added 1 hour ago
SD
Pharmacy Assistant, Hourly Part Time Day
Shoppers Drug Mart
Calgary, AB
- Part-time
Data entry for new prescriptions, and managing refill request processing
Added 1 hour ago
SD
Pharmacy Assistant, Hourly Part Time Flexible Shifts
Shoppers Drug Mart
Saskatoon, SK
- Part-time
Data entry for new prescriptions, and managing refill request processing
Added 1 hour ago
LC
Merchant, Womenswear Joe Fresh
Loblaw Companies Limited
Toronto, ON
- Full-time
The Assistant Buyer/Merchant supports the Senior Buyer in all aspects of the business by managing the day-to-day buying strategy execution, with a passion for data analysis and product.…

Arbor Memorial Inc.

Administrative Assistant

Toronto, ON, Canada

Full-time

Apply About employer

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Job details

Job type: Full-time
Apply by: Dec 5, 2026
Posting language: English
Posted: Nov 5, 2026

Original job description

About The Role

The Administrative Assistant plays a crucial role in ensuring the smooth and efficient operation of our consumer support services office in Canada. This position is responsible for managing a variety of administrative tasks that support the daily functions of the team, including calendar management, travel arrangements, and records maintenance. The successful candidate will act as a key point of contact for internal and external communications, facilitating meetings and managing multi-line phone systems to ensure timely and professional responses. By maintaining organized records and coordinating schedules, the Administrative Assistant helps optimize workflow and supports the overall productivity of the department. Ultimately, this role contributes significantly to creating a well-structured and responsive office environment that enhances customer support services.

Minimum Qualifications

High school diploma or equivalent required; post-secondary education in office administration or related field preferred.
Proven experience in an administrative or clerical role, preferably within consumer support or a related industry.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with calendar management tools.
Strong organizational skills with the ability to manage multiple priorities and deadlines effectively.
Excellent verbal and written communication skills in English.

Preferred Qualifications

Experience working in a consumer support services environment.
Familiarity with travel booking platforms and multi-line phone systems.
Knowledge of records management best practices and compliance standards.
Additional language skills relevant to the Canadian market (e.g., French) are an asset.
Certification in office administration or related professional development courses.

Responsibilities

Manage and maintain complex calendars for multiple team members, scheduling meetings and appointments efficiently.
Coordinate travel arrangements including booking flights, accommodations, and transportation for staff as needed.
Handle multi-line phone systems, directing calls appropriately and responding to inquiries in a professional manner.
Organize and maintain physical and electronic records to ensure easy retrieval and compliance with company policies.
Arrange and prepare meeting logistics, including room bookings, materials preparation, and minute-taking when required.
Perform general clerical duties such as filing, photocopying, and data entry to support office operations.
Serve as a liaison between departments and external contacts to facilitate smooth communication and workflow.

Skills

The required skills such as general administrative abilities and calendar management are essential for organizing daily schedules and ensuring that meetings and appointments run smoothly. Maintaining calendars and arranging meetings require attention to detail and proactive communication to avoid conflicts and optimize time management. General clerical skills, including records management and multi-line phone handling, are used daily to maintain an organized office environment and provide professional support to both internal teams and external clients. Travel arrangement skills ensure that staff travel is coordinated efficiently, minimizing disruptions and maximizing productivity. Preferred skills like familiarity with consumer support services and additional language capabilities enhance the assistant's ability to communicate effectively and adapt to the specific needs of the industry and diverse client base.

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More about this job

Responsibilities

Manage calendars, meetings, travel arrangements, phone inquiries, and physical and electronic records to support the office’s daily operations. Provide clerical assistance and coordinate communication between internal departments and external contacts.

Requirements

A high school diploma or equivalent and experience in an administrative or clerical role are required; post-secondary education in office administration or a related field is preferred. Candidates should have Microsoft Office and calendar-management proficiency, strong organizational and communication skills, and the ability to manage multiple priorities.

Skills

Calendar Management
Meeting Scheduling
Travel Coordination
Multi-Line Phone Systems
Records Management
Microsoft Office Suite
Microsoft Word
Microsoft Excel
Microsoft Outlook
Verbal Communication
Written Communication
Organization
Time Management
Data Entry
Minute-Taking
Clerical Support

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Office Administration
Consumer Support Services
Calendar Management
Meeting Coordination
Travel Arrangements
Travel Booking Platforms
Multi-Line Phone Systems
Records Management
Compliance Standards
Microsoft Office Suite
Microsoft Word
Microsoft Excel
Microsoft Outlook
Filing
Photocopying
Data Entry
Minute-Taking
Internal Communications
External Communications
Office Operations
Customer Support

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