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Added 9 mins ago
D
Registered Psychologist (Children and Teens)
DiveThru
AB · Edmonton, AB
- Contract
Added 9 mins ago
FR
General Accounting Administrator
FirstService Residential Canada
Calgary, AB
- Full-time
The General Accounting Administrator, Investment Client Service supports the Investment Client Service (ICS) team with accounting, transaction administration, and non-resident tax matters.…
Added 9 mins ago
BI
Bilingual Customer Support Representative, BMO Insurance
BMO Insurance
ON · Ontario, Canada
- Full-time
Provide general information on group insurance products and guide clients to appropriate online resources and tools.
Added 9 mins ago
S
Data & AI Solution Architect
SaskTel
Regina, SK
- Contract
Added 9 mins ago
PS
Resident Care Associate
Phoenix Senior Living
Priceville, ON
- Full-time
Checks on assigned resident rooms daily for general cleanliness and neatness and takes appropriate action; ensures high risk rooms are double checked
Added 9 mins ago
LL
Parts Planning Intern (6-Month Contract)
Liebherr-Canada Ltd.
Burlington, ON
- Internship
Provide general administrative support to the parts planning and customer service teams.
Added 9 mins ago
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Project Coordinator - Water/Wastewater
Graham
Mapleton, ON
- Full-time
At Graham, one of North America’s largest general contractors, we don’t just build systems, we deliver essential projects that protect communities and sustain the environment. As part of…
Added 9 mins ago
TO
Events & Group Sales Manager - Time Out Market, Vancouver
Time Out Market
Vancouver, BC
- $65,000 to $70,000 CAD / year
- Full-time
Operational Support to General Management: Act as a key leadership partner to the General Management team, assisting with day-to-day administrative duties, inventory checks, vendor…
Added 9 mins ago
B
Senior Financial Analyst
BGIS
Markham, ON
- Full-time
Record journal entries, and maintain and reconcile general ledger to the job cost and other sub ledgers.
Added 9 mins ago
FB
Cook
Farm Boy Inc.
Oakville, ON
- $18.75 CAD / hour
- Full-time
Maintain clean, safe, and organized work and storage areas through general housekeeping duties, including sweeping, mopping, and dishwashing.
Added 9 mins ago
BF
Directeur(trice), Groupe des réparations structurales / Manager, Engineering Field Repairs
Bell Flight
Mirabel, QC
- Full-time
Added 9 mins ago
G
Project Coordinator - Water/Wastewater
Graham
Toronto, ON
- Full-time
At Graham, one of North America’s largest general contractors, we don’t just build systems, we deliver essential projects that protect communities and sustain the environment. As part of…
Added 9 mins ago
SH
Registered Nurse - GEN Family Maternity Centre
Scarborough Health Network
Toronto, ON · Scarborough, ON
- Part-time
…Union: ONA Union: ONA Job Category: Nurse Hospital Location: General Site Job Type: Permanent, Part time Number of Positions: 1 Minimum - Maximum Hourly Rate: $41.15 - $58.98 Hours: Days,…
Added 9 mins ago
WC
Field Sales Support Specialist
White Cap Canada
AB · Edmonton, AB
- Full-time
Under general supervision, exercises some judgment in accordance with well-defined policies, procedures, and techniques. Work typically involves regular review of output by a senior…
Added 9 mins ago
WC
Field Sales Support Specialist
White Cap Canada
AB · Edmonton, AB
- Full-time
Under general supervision, exercises some judgment in accordance with well-defined policies, procedures, and techniques. Work typically involves regular review of output by a senior…
Added 9 mins ago
Animal Care Attendant - ACA1
The British Columbia Society for the Prevention of Cruelty to Animals (BC SPCA)
Kamloops, BC
To perform general bathing and grooming of animals
Added 9 mins ago
Registered Veterinary Technologist
The British Columbia Society for the Prevention of Cruelty to Animals (BC SPCA)
Kamloops, BC
Performing sedation, general anesthesia, and patient monitoring including safety, emergency drugs, administration and wen to intervene, intubation, extubation and recovery, and drug…
Added 9 mins ago
Altitudes Bistro - 3rd Cook (Winter 2026/2027)
Northland Properties
North Vancouver, BC
The prior statements are intended to describe the general nature and level of work being performed. They are not to be construed as an exhaustive list of all responsibilities, duties, and…
Added 9 mins ago
HG
Vacation Home Attendant
Hilton Grand Vacations
Whistler, BC
- Full-time
Under general supervision the Vacation Hom Attendant is responsible for cleaning the suite interior and immediate areas to include patio, balcony and/or deck of the assigned suite in…
Added 9 mins ago
Booking Clerk, Cardiology - Royal Columbian Hospital
Fraser Health
New Westminster, BC
Under general supervision, books in/out patient tests, procedures and appointments; registers out patients and performs reception and related clerical duties for the designated clinical…
Added 9 mins ago
FH
Cardiac Sonographer - Chilliwack General Hospital
Fraser Health
Chilliwack, BC
- Part-time
Added 9 mins ago
SI
DUTY MANAGER, GSE Mechanic
Swissport International AG
Winnipeg, MB
- Full-time
Oversee human resource management in collaboration with the VP and General Manager, including promotions, performance management, compensation and incentive structures, training and…
Added 9 mins ago
TC
Full Time Overnight Support Worker-with Benefits
The Calgary John Howard Society
Calgary, AB
- Full-time
…facility in accordance with written policy; performing all general shift duties; maintaining strong written/verbal communication; maintaining a flexible approach in meeting the needs of the…
Added 24 mins ago
CL
Maintenance Services Representative
Campus Living Centres
Thunder Bay, ON
- Full-time
General janitorial tasks such as garbage collection and spill cleanups
Added 24 mins ago
CR
Translator
Canadian Red Cross
Canada
- Full-time
Translate general and specialized content on a wide range of subject matters, from English to French and occasionally from French to English, while preserving meaning, intent, tone, and…

Arbor Memorial Inc.

Administrative Assistant

Toronto, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 5, 2026
Posting language: English
Posted: Nov 5, 2026

Original job description

About The Role

The Administrative Assistant plays a crucial role in ensuring the smooth and efficient operation of our consumer support services office in Canada. This position is responsible for managing a variety of administrative tasks that support the daily functions of the team, including calendar management, travel arrangements, and records maintenance. The successful candidate will act as a key point of contact for internal and external communications, facilitating meetings and managing multi-line phone systems to ensure timely and professional responses. By maintaining organized records and coordinating schedules, the Administrative Assistant helps optimize workflow and supports the overall productivity of the department. Ultimately, this role contributes significantly to creating a well-structured and responsive office environment that enhances customer support services.

Minimum Qualifications

High school diploma or equivalent required; post-secondary education in office administration or related field preferred.
Proven experience in an administrative or clerical role, preferably within consumer support or a related industry.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with calendar management tools.
Strong organizational skills with the ability to manage multiple priorities and deadlines effectively.
Excellent verbal and written communication skills in English.

Preferred Qualifications

Experience working in a consumer support services environment.
Familiarity with travel booking platforms and multi-line phone systems.
Knowledge of records management best practices and compliance standards.
Additional language skills relevant to the Canadian market (e.g., French) are an asset.
Certification in office administration or related professional development courses.

Responsibilities

Manage and maintain complex calendars for multiple team members, scheduling meetings and appointments efficiently.
Coordinate travel arrangements including booking flights, accommodations, and transportation for staff as needed.
Handle multi-line phone systems, directing calls appropriately and responding to inquiries in a professional manner.
Organize and maintain physical and electronic records to ensure easy retrieval and compliance with company policies.
Arrange and prepare meeting logistics, including room bookings, materials preparation, and minute-taking when required.
Perform general clerical duties such as filing, photocopying, and data entry to support office operations.
Serve as a liaison between departments and external contacts to facilitate smooth communication and workflow.

Skills

The required skills such as general administrative abilities and calendar management are essential for organizing daily schedules and ensuring that meetings and appointments run smoothly. Maintaining calendars and arranging meetings require attention to detail and proactive communication to avoid conflicts and optimize time management. General clerical skills, including records management and multi-line phone handling, are used daily to maintain an organized office environment and provide professional support to both internal teams and external clients. Travel arrangement skills ensure that staff travel is coordinated efficiently, minimizing disruptions and maximizing productivity. Preferred skills like familiarity with consumer support services and additional language capabilities enhance the assistant's ability to communicate effectively and adapt to the specific needs of the industry and diverse client base.

Apply About employer

More about this job

Responsibilities

Manage calendars, meetings, travel arrangements, phone inquiries, and physical and electronic records to support the office’s daily operations. Provide clerical assistance and coordinate communication between internal departments and external contacts.

Requirements

A high school diploma or equivalent and experience in an administrative or clerical role are required; post-secondary education in office administration or a related field is preferred. Candidates should have Microsoft Office and calendar-management proficiency, strong organizational and communication skills, and the ability to manage multiple priorities.

Skills

Calendar Management
Meeting Scheduling
Travel Coordination
Multi-Line Phone Systems
Records Management
Microsoft Office Suite
Microsoft Word
Microsoft Excel
Microsoft Outlook
Verbal Communication
Written Communication
Organization
Time Management
Data Entry
Minute-Taking
Clerical Support

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Office Administration
Consumer Support Services
Calendar Management
Meeting Coordination
Travel Arrangements
Travel Booking Platforms
Multi-Line Phone Systems
Records Management
Compliance Standards
Microsoft Office Suite
Microsoft Word
Microsoft Excel
Microsoft Outlook
Filing
Photocopying
Data Entry
Minute-Taking
Internal Communications
External Communications
Office Operations
Customer Support

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