Office & administration jobs in Canada

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Added 8 days ago
SS
Administrative Assistant
Summit Search Group
Halifax, NS
- Part-time
Experience: 3+ years in office administration or customer service (construction/housing industry
Added 8 days ago
IT
Front Office Manager
InterContinental Toronto Centre
Toronto, ON
- Full-time
Office administration skills, including organizing daily operations, managing records, and coordinating schedules.
Added 8 days ago
HA
Senior Administrative Assistant
HR Associates
Toronto, ON · Greater Toronto Area, Canada
- Contract
Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
Added 8 days ago
Unit Clerk - Repost
Winnipeg Regional Health Authority
Winnipeg, MB
Added 8 days ago
UO
Administrative Coordinator
University of Alberta
Edmonton, AB
- Part-time
Strong Microsoft Office skills and experience with financial administration.
Added 8 days ago
R
Executive Assistant
RBC
Toronto, ON
- Full-time
Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software
Added 8 days ago
A
Supply Chain Manager
Amico
Toronto, ON · North York, ON
- Full-time
Responsible for kick-off meetings and handover of the executed subcontracts to the Subcontracts Administration team.
Added 8 days ago
H
Health Information Management Practitioner & Office Assistant
HealthCareersInSask.ca
Fort Qu'appelle, SK
- Full-time
Type: Health Information Management Practitioner & Office Assistant
Added 8 days ago
AC
Executive Assistant
Aston Carter
North Vancouver, BC
- $29.5 to $34 CAD / hour
- Contract
The position operates in a hybrid model, with 23 days per week in the office and the remaining time working remotely
Added 8 days ago
CO
Student Research Assistant
College of New Caledonia
Prince George, BC
- Full-time
Assemble research monitoring equipment within office and/or outdoor sites.
Added 8 days ago
MD
AEAP Administrative Assistant - Customer Svcs Specialist Int
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Work Shift/Work Hours: Day Shift
Added 8 days ago
Administrative Assistant
First Nations Financial Management Board
North Vancouver, BC
Post-secondary education in Business Administration, Office Administration, or a related field, or an equivalent combination of education and experience.
Added 8 days ago
TC
Advancement Administrative Assistant
The Christian Reformed Church in North America
ON
- $26.84 CAD / hour
- Part-time
Monitor office supply inventory and maintain necessary materials.
Added 8 days ago
Administrative Assistant
Talent Acquisition - Achev
Mississauga, ON
Location: Hybrid, 2 days in office per week at Mississauga [Sussex]; travel within GTA may be required
Added 8 days ago
QM
Administrative Coordinator - Regulatory Services
Quantum Management Services Ltd.
Toronto, ON
- $25 CAD / hour
- Contract
- Post-secondary education in Business Administration, Office Administration, or a related field is preferred.
Added 8 days ago
A
Receptionist
AGLC
Calgary, AB
- Full-time
We're looking for a customer-focused Receptionist to be the welcoming face and first point of contact for our Calgary office. If you enjoy helping people, thrive in a fast-paced…
Added 8 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Bjorkdale, SK
…with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach when providing counter services to…
Added 8 days ago
KC
Regulatory Affairs Specialist
Koppert Canada Limited
Niagara-on-the-Lake, ON
- Full-time
2+ years of experience in regulatory affairs, compliance, quality assurance, regulatory administration, or regulatory coordination.
Added 8 days ago
SG
Administrative Assistant
S3 Group Ltd.
Swift Current, SK
- Full-time
Added 8 days ago
CR
Real Estate Executive Assistant
CoCalibrate Real Estate Solutions
North Vancouver, BC
- Full-time
…alongside some of the best in the business. Your mastery of online office programs, social media skills, and organizational tools for data is key. Your knowledge of Paragon, Webforms, LTSA,…
Added 8 days ago
CR
Real Estate Admin Assistant
CoCalibrate Real Estate Solutions
Vancouver, BC
- Full-time
Added 8 days ago
BL
Administrative Assistant - Marketing Team
BC Legal Management Association
Vancouver, BC
- Other
Undergraduate degree in marketing business administration or equivalent combination of education and experience.
Added 8 days ago
BI
Purchaser
BEHLEN Industries LP
Brandon, MB
- Full-time
Must have good communication and interpersonal skills
Added 8 days ago
MF
Event Coordinator
motionball for Special Olympics
Toronto, ON
- Full-time
motionball is seeking an Events Coordinator to join our National Office team based in Toronto, Ontario. Reporting to the Manager, Special Events, the individual in this role will be…
Added 8 days ago
GO
Access Management Analyst
Government of New Brunswick
NB · NB, Canada
- Full-time

Arbutus Chartered Professional Accountants

Administrative Assistant

Vancouver, BC, Canada

Salary range: $55,000–$65,000 annually, based on experience and qualifications. · Full-time

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Job details

Pay: Salary range: $55,000–$65,000 annually, based on experience and qualifications.
Job type: Full-time
Posting language: English
Posted: Oct 1, 2026

Original job description

We are looking for a dependable and detail-oriented Administrative Assistant to join our growing team. This is an opportunity to become an integral part of a professional, collaborative environment where organization, initiative, and a commitment to doing things well are highly valued. If you take pride in your work, enjoy keeping things organized, and bring a positive attitude to your day, we would love to hear from you.

Company Description Arbutus Chartered Professional Accountants (Arbutus CPA) provides thoughtful, proactive accounting and tax services for business owners, professionals, individuals and families. The firm focuses on more than year-end compliance, supporting clients with strategic planning, efficient structuring, and informed financial decision-making. Services range from corporate tax and bookkeeping to advisory and estate planning, all aimed at building a strong foundation for long-term growth. In partnership with Arbutus Wealth, the team offers integrated tax and wealth planning under one roof, giving clients a coordinated and comprehensive financial perspective.

Role Description The Administrative Assistant is a full-time, on-site role based in Vancouver, BC, supporting the smooth day-to-day operations of Arbutus CPA. This role includes greeting clients, managing incoming calls and emails, and coordinating a variety of tax returns and other documentation. The Administrative Assistant will handle clerical tasks such as filing, data entry, document preparation, and maintaining organized records and office supplies. They will assist with preparing client correspondence and deliverables, assisting with accounts receivables, filing a variety of tax returns, and other tasks as needed. The role requires consistent, professional communication with clients and colleagues and a strong commitment to accuracy, confidentiality, and service quality. Salary range: $55,000–$65,000 annually, based on experience and qualifications.

Qualifications

Reliable clerical skills, including data entry, file management, document formatting, and record keeping.
Professional phone etiquette and communication skills for interacting with clients and team members in person, by phone, and via email.
High attention to detail, strong organizational abilities, and the capacity to manage multiple tasks and changing priorities.
Customer service mindset with a respectful, inclusive, and professional approach to all client and team interactions.
Strong IT skills, proficiency in basic office software (e.g. Word, Excel, Outlook) and ability to learn to use new programs.
Experience in a professional services or office environment is an asset, 1 year or more at an accounting firm is preferred.
Bachelor's degree, or additional education in office administration or a related field is preferred.

This role offers the opportunity to make a meaningful contribution to the operations of the firm while building your experience in the accounting and professional services industry. Candidates are asked to submit a resume and cover letter to the attention of Caitlyn Angelo. If this sounds like the right opportunity for you, we encourage you to apply.

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More about this job

Responsibilities

Support the firm's daily operations by greeting clients, managing calls and emails, coordinating tax returns and documentation, and completing clerical tasks such as filing, data entry, and record maintenance. Prepare client correspondence and deliverables, assist with accounts receivable and tax return filing, and maintain professional, accurate, and confidential communications.

Requirements

Candidates should have reliable clerical and IT skills, strong organization and attention to detail, and professional communication and customer service abilities. Experience in a professional office is an asset, at least one year at an accounting firm is preferred, and a bachelor's degree or additional education in office administration or a related field is preferred.

Skills

Data Entry
File Management
Document Formatting
Record Keeping
Professional Communication
Phone Etiquette
Attention to Detail
Organization
Multitasking
Customer Service
Confidentiality
Microsoft Word
Microsoft Excel
Microsoft Outlook
Tax Return Filing
Accounts Receivable

Visa sponsorship

Not detected in the job text

Hiring contact

Caitlyn Angelo

Keywords

Administrative Support
Clerical Skills
Data Entry
File Management
Document Formatting
Record Keeping
Client Communication
Phone Etiquette
Customer Service
Confidentiality
Microsoft Word
Microsoft Excel
Microsoft Outlook
Tax Returns
Tax Documentation
Accounts Receivable
Bookkeeping
Accounting
Corporate Tax
Office Administration
Document Preparation
Filing
Client Correspondence
Office Supplies
Professional Services

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Office & administration jobs in Canada