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Added 13 hours ago
C
Assistant Operations Manager
CBRE
Toronto, ON
- Full-time
As a CBRE Assistant Operations Manager, you will assist in leading the operational and technical performance of a Class A commercial office building. You will support the management of…
Added 1 day ago
S
Engineering Assistant (Facilities Management)
SaskTel
Regina, SK
- Full-time
As an Engineering Assistant with experience in Architectural Technology or Civil Engineering Technology, you will join SaskTel's Corporate Services Building Design & Construction team and…
Added 1 day ago
BL
Legal Administrative Assistant - Wills and Estates / Corporate
BC Legal Management Association
Surrey, BC
- Other
Assist with drafting various estate planning documents and correspondence as required
Added 1 day ago
B
Client Service Assistant, Private Wealth (Contract)
BMO
Toronto, ON
- Full-time
…model spanning Investment Management, Private Banking, Wealth Planning, and Trust & Estate. This integrated approach enables a more personalized client experience while giving team members…
Added 1 day ago
S
Strategic Sourcing Assistant
SGS
Canada
- Full-time
The Strategic Sourcing Assistant supports the Vice President, Procurement with administrative, P2P, analytical, review, evaluation, and coordination activities, and supports the Procurement…
Added 2 days ago
BC
Executive Assistant
BTY CONSULTANCY GROUP INC
Vancouver, BC
- $70,000 to $80,000 CAD / year
- Full-time
BTY is an award-winning professional consultancy providing complete project solutions in real estate and infrastructure asset planning, development, operations, and transactions. With a…
Added 2 days ago
PR
Marketing Assistant
Prompton Real Estate Services Inc. (Vancouver)
Vancouver, BC
- Full-time
Marketing Assistant – Content & Digital Media
Added 2 days ago
MS
Corporate Legal Assistant
Minted Search Group
Toronto, ON
- Full-time
Assist with preparation of correspondence and legal documents relating to areas of taxation and estate planning including complex wills, family trusts and estate administration;
Added 3 days ago
AP
Executive Personal Assistant
Advance Pallet and Lumber Ltd.
Vancouver, BC
- Full-time
We are seeking an energetic, highly adaptable, and proactive Executive Personal Assistant & Office Manager to support company leadership, oversee daily office operations, assist with…
Added 3 days ago
NB
Branch Administrative Assistant
National Bank of Canada
Toronto, ON
- Full-time
…includes personal and commercial banking, wealth management, estate planning, and tax…
Added 4 days ago
TC
Assistant Director, Construction and Facilities Management
The Corporation of The City of Victoria
Victoria, BC
- Other
The City is looking for an Assistant Director of Facilities Management who can lead in this complex environment while helping the Facilities team prepare for the future, advancing our…
Added 4 days ago
CL
Marketing Manager
Camcos Living
Aurora, ON
- Full-time
Previous experience in a Controller, Assistant Controller or comparable senior accounting position
Added 4 days ago
HP
Senior Financial Accountant
HighView Partners
Dartmouth, NS
- $85,000 to $100,000 CAD / year
- Full-time
Senior Financial Accountant - Real Estate Development
Added 4 days ago
SL
Director, Domain Enterprise Architect, Technology Modernization and Cloudification
Sun Life
Toronto, ON · Waterloo, ON · Montreal, QC · Sun Life Toronto One York
- Full-time
Reporting to the Assistant Vice President, Enterprise Architecture, Core Platforms, the Director, Domain Enterprise Architect, Technology Modernization and Cloudification leads the…
Added 4 days ago
V
Controller
Vaco
Hamilton, ON
- $120,000 to $140,000 CAD / year
- Full-time
Our client is a well-established private real estate organization with a diversified portfolio of development and income-producing assets. The company offers a collaborative,…
Added 5 days ago
OO
Fern Hill School (Ottawa) - Principal
OFIS Ontario Federation of Independent Schools
Ottawa, ON
- Full-time
Added 5 days ago
J
Executive Assistant
Jagger
Toronto, ON
- $100,000 to $120,000 CAD / year
- Full-time
We’re hiring an Executive Assistant to support a Founder/CEO operating across multiple businesses and investments.
Added 5 days ago
FC
Director Legal Services - Retail and Marketing
Fidelity Canada
Mississauga, ON
- Full-time
Engaged with and/or oversee legal responses to investor relations and estate matters.
Added 5 days ago
DP
Senior Property Manager
Drake Property Management
Vaughan, ON
- Full-time
Prepare and manage annual operating budgets and assist with capital budget planning.
Added 5 days ago
C
Estate Planning Assistant
CIBC
Toronto, ON
- Full-time
You’ll join a team that goes above and beyond for their clients. The Estate Planning Assistant is accountable for supporting Head Office and Estate Planning Specialists in all areas of…
Added 5 days ago
R
Assistant Resident Manager
Realstar
Cornwall, ON
- Full-time
…$9 billion of multi-family, hospitality and alternative real estate assets under management in Canada. www.realstar.ca/…
Added 6 days ago
MU
Teaching Assistant - URBP 623 Planning Studio 2
McGill University
Harrington, QC · MacDonald Harrington
- Part-time
The candidate must detain an MSc. (or higher) degree in urban planning, urban studies or a related discipline, and should be familiar with Studio-based teaching in an urban planning…
Added 7 days ago
TE
Receptionist & Office Coordinator
Talent Edge
Vancouver, BC
- Full-time
…Family Office Support, Investment Management, Accounting, Wealth Planning, Legal Planning, Capital Advisory, and Real Estate Advisory - is led by seasoned experts with decades of…
Added 8 days ago
B
Client Service Assistant
BMO
Vancouver, BC · FBT
- Full-time
…model spanning Investment Management, Private Banking, Wealth Planning, and Trust & Estate. This integrated approach enables a more personalized client experience while giving team members…
Added 8 days ago
NP
Rental Property Assistant
NANTUCKET POLICE DEPARTMENT
Montreal, QC · Urban agglomeration of Montreal, QC
- Full-time
Job Summary: Under the direction of the Real Estate Specialist or their designee, the Property Assistant coordinates the maintenance and occupancy of Town-owned and leased housing…

Arbutus Chartered Professional Accountants

Administrative Assistant

Vancouver, BC, Canada

Salary range: $55,000–$65,000 annually, based on experience and qualifications. · Full-time

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Job details

Pay: Salary range: $55,000–$65,000 annually, based on experience and qualifications.
Job type: Full-time
Apply by: Oct 31, 2026
Posting language: English
Posted: Oct 1, 2026

Original job description

We are looking for a dependable and detail-oriented Administrative Assistant to join our growing team. This is an opportunity to become an integral part of a professional, collaborative environment where organization, initiative, and a commitment to doing things well are highly valued. If you take pride in your work, enjoy keeping things organized, and bring a positive attitude to your day, we would love to hear from you.

Company Description Arbutus Chartered Professional Accountants (Arbutus CPA) provides thoughtful, proactive accounting and tax services for business owners, professionals, individuals and families. The firm focuses on more than year-end compliance, supporting clients with strategic planning, efficient structuring, and informed financial decision-making. Services range from corporate tax and bookkeeping to advisory and estate planning, all aimed at building a strong foundation for long-term growth. In partnership with Arbutus Wealth, the team offers integrated tax and wealth planning under one roof, giving clients a coordinated and comprehensive financial perspective.

Role Description The Administrative Assistant is a full-time, on-site role based in Vancouver, BC, supporting the smooth day-to-day operations of Arbutus CPA. This role includes greeting clients, managing incoming calls and emails, and coordinating a variety of tax returns and other documentation. The Administrative Assistant will handle clerical tasks such as filing, data entry, document preparation, and maintaining organized records and office supplies. They will assist with preparing client correspondence and deliverables, assisting with accounts receivables, filing a variety of tax returns, and other tasks as needed. The role requires consistent, professional communication with clients and colleagues and a strong commitment to accuracy, confidentiality, and service quality. Salary range: $55,000–$65,000 annually, based on experience and qualifications.

Qualifications

Reliable clerical skills, including data entry, file management, document formatting, and record keeping.
Professional phone etiquette and communication skills for interacting with clients and team members in person, by phone, and via email.
High attention to detail, strong organizational abilities, and the capacity to manage multiple tasks and changing priorities.
Customer service mindset with a respectful, inclusive, and professional approach to all client and team interactions.
Strong IT skills, proficiency in basic office software (e.g. Word, Excel, Outlook) and ability to learn to use new programs.
Experience in a professional services or office environment is an asset, 1 year or more at an accounting firm is preferred.
Bachelor's degree, or additional education in office administration or a related field is preferred.

This role offers the opportunity to make a meaningful contribution to the operations of the firm while building your experience in the accounting and professional services industry. Candidates are asked to submit a resume and cover letter to the attention of Caitlyn Angelo. If this sounds like the right opportunity for you, we encourage you to apply.

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More about this job

Responsibilities

Support the firm's daily operations by greeting clients, managing calls and emails, coordinating tax returns and documentation, and completing clerical tasks such as filing, data entry, and record maintenance. Prepare client correspondence and deliverables, assist with accounts receivable and tax return filing, and maintain professional, accurate, and confidential communications.

Requirements

Candidates should have reliable clerical and IT skills, strong organization and attention to detail, and professional communication and customer service abilities. Experience in a professional office is an asset, at least one year at an accounting firm is preferred, and a bachelor's degree or additional education in office administration or a related field is preferred.

Skills

Data Entry
File Management
Document Formatting
Record Keeping
Professional Communication
Phone Etiquette
Attention to Detail
Organization
Multitasking
Customer Service
Confidentiality
Microsoft Word
Microsoft Excel
Microsoft Outlook
Tax Return Filing
Accounts Receivable

Visa sponsorship

Not detected in the job text

Hiring contact

Caitlyn Angelo

Keywords

Administrative Support
Clerical Skills
Data Entry
File Management
Document Formatting
Record Keeping
Client Communication
Phone Etiquette
Customer Service
Confidentiality
Microsoft Word
Microsoft Excel
Microsoft Outlook
Tax Returns
Tax Documentation
Accounts Receivable
Bookkeeping
Accounting
Corporate Tax
Office Administration
Document Preparation
Filing
Client Correspondence
Office Supplies
Professional Services

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