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Arbutus Medical Inc.

Financial Coordinator

Burnaby, BC, Canada

Pay: $55,000 to $65,000 CAD / year
Job type: Full-time
Apply by: Oct 29, 2026
Experience: 1–2 years of accounting experience, ideally in AP or full-cycle bookkeeping
Posting language: English
Posted: Sep 29, 2026

Apply About employer

Applications open in a new tab.

Original job description

Arbutus Medical is a rapidly growing medical device venture developing a portfolio of procedure kits to streamline surgery “outside the OR”, starting with orthopaedic trauma procedures in the ER.

Our team is growing, and we're looking for a detail-oriented Finance Coordinator to keep our day-to-day financial operations accurate and on time. You'll own core transactional accounting, including accounts payable, vendor payments, employee expenses, and customer payments.

Your work will help us close each month on time and stay audit-ready as the company scales.

Reporting to the Director of Finance, you'll be the main contact for vendors and internal departments on invoices, approvals, and payments. You'll work closely with teams across the company to make sure spending is coded correctly, approved, and paid on time. This role suits someone early in their accounting career who wants hands-on experience, likes getting the details right, and wants to grow with a scaling company.

What We Offer

Competitive salary (budgeted base salary of $55,000 - $65,000)
An exciting opportunity to get in at the ground floor of a growing venture
Flexible working hours and hybrid work arrangements
Extended health benefits
Professional development funding
A purpose-driven workplace with passionate teammates who want to help patients and make a positive difference in the world

Key responsibilities:

Accounts Payable

Code and review AP invoices so each one has the right GL account, department, and tax treatment
Confirm that invoices and expenses are approved by the right department leader before payment
Follow up with departments on uncoded or unapproved invoices so AP is complete and accurate at month-end
Prepare and run the AP payment run twice a month
Set up and maintain vendor payments in our third-party payment platform
Investigate and resolve outstanding or disputed AP invoices with vendors and internal teams
Ensure invoices from Dext and other intake tools are recorded accurately and on time
Answer vendor inquiries and reconcile vendor statements to the AP sub-ledger
Prepare AP aging reports and flag overdue or unusual balances

Vendor Management

Maintain the vendor master file, including setting up new vendors and keeping vendor records current
Verify vendor banking details before adding or changing them, to prevent payment fraud
Collect and keep W-9 and W-8 forms from US vendors

Employee Expenses

Review expense reports in Expensify for correct coding, tax amounts (GST/PST/HST), receipts, and completeness
Upload approved US expense reports to our third-party platform for payment

Cash & Accounts Receivable

Post customer payments and deposits accurately and on time
Clear and reconcile the Suspense GL account regularly and investigate unidentified items

Month-End, Year-End & Audit Support

Help the Senior Accountant complete the month-end close on time by completing AP, expense, and cash tasks by set deadlines
Help prepare year-end working papers and supporting schedules
File and organize supporting documents so records are always ready for audit
Find recurring issues or manual steps and suggest ways to improve them

Requirements

Degree or diploma in Accounting or a related field (preferred)
1–2 years of accounting experience, ideally in AP or full-cycle bookkeeping
Working knowledge of Canadian sales taxes (GST/PST/HST)
Experience with Xero, Expensify, Dext, or similar tools (an asset)
Intermediate Excel skills (VLOOKUPs, INDEX Match, pivot tables)
Enrolled in or interested in pursuing the CPA program (an asset)

Desired Capabilities and Traits

Strong attention to detail and commitment to accuracy
High ownership mindset; works well independently and as part of a team
Spots issues early and resolves them proactively
Strong organizational skills and the ability to manage multiple priorities
Meets deadlines reliably, especially during month-end and payment runs
Communicates clearly and professionally with vendors and internal departments

Why this role, and why now?

Arbutus Medical is reinventing how surgery is done Outside the OR™, starting within the ER, where surgeons struggle with 1M+ bedside procedures a year due to outdated workflows. We’re building the market’s first portfolio of procedure kit “grab bags” to streamline these procedures, and have launched two FDA-cleared products to date, TrakPak® (to streamline bedside skeletal traction) and SwiftKit™ (to streamline treatment of fingertip trauma). These are two truly differentiated products that solve practical workflow problems, saving up to 45 min/patient, helping hospitals win back resources and keep staff happy, while improving quality of patient care. We are already in 75+ U.S. hospitals (including more than 20% of all Level 1 Trauma Centers), have a high double-digit growth rate, and are backed by a deep roster of Canadian healthtech investors. Entering 2026, we are ready to accelerate product development and scale up US sales and medical education to set a new standard of care in our target procedures.

Competitive Salary

Our salary budgets are designed using comprehensive market data and to reflect the range of skills and experience we need for the position and allow room for growth. For experienced individuals we typical hire at the mid-point of the band. The top portion is reserved for employees who demonstrate sustained high performance and impact at Arbutus. Those who are new to the role may join below the mid-point and develop their skills overtime. The final offer amount for this role will depend on applicable skill set of the candidate.

Our Commitment to Diversity, Equity, and Inclusion

Arbutus Medical is committed to making diversity, equity, and inclusion part of everything we do, from how we build our products to how we build our workforce. If this resonates with you, please apply – even if you don’t feel like you “check all the boxes.” Also, let us know if we can provide any specific accessibility considerations throughout the interview and candidate screening process.

About Arbutus Medical Inc.

Arbutus Medical Inc. is a privately held ISO13485 medical device company headquartered in Vancouver, Canada. Arbutus Medical is a medical device innovation engine that streamlines surgical inefficiencies for the good of patient care. The company is currently focused on improving the standard of care for simple orthopaedic trauma procedures commonly performed in hospital Emergency Rooms (ERs). Its two leading products are TrakPak®, a procedure kit that streamlines bedside skeletal traction, and Digit Revision SwiftKit™, a procedure kit that streamlines revision amputations of fingers and toes. In addition, the company has made one of its patented platforms, (DrillCover Technology™, which adapts DEWALT® drills for surgery) available at accessible price points around the globe. The company’s products have regulatory clearances from the U.S. Food & Drug Administration (FDA) and Health Canada, and have been used by customers in 40 countries, enabling an estimated 130,000 surgeries to date. For more information about Arbutus Medical, visit arbutusmedical.com and follow the company on LinkedIn.

Apply About employer

More about this job

Responsibilities

Manage accounts payable transactions, vendor records and payments, employee expenses, customer payments, and cash reconciliations, ensuring accurate coding, approvals, and timely processing. Support month-end and year-end close and audit readiness by preparing reports and working papers, organizing records, and identifying process improvements.

Requirements

A degree or diploma in accounting or a related field is preferred, along with 1–2 years of accounting experience, ideally in accounts payable or full-cycle bookkeeping. Candidates should have working knowledge of Canadian sales taxes, intermediate Excel skills, strong attention to detail and organization, and experience with accounting tools such as Xero, Expensify, or Dext is an asset.

Skills

Accounts Payable
Vendor Management
Expense Report Review
Accounts Receivable
Cash Reconciliation
Month-End Close
Year-End Reporting
Audit Support
Canadian Sales Tax
Invoice Coding
Payment Processing
Vendor Statement Reconciliation
Excel
Xero
Expensify
Dext

Benefits

Competitive Salary
Flexible Working Hours
Hybrid Work Arrangements
Extended Health Benefits
Professional Development Funding

Visa sponsorship

Not detected in the job text

Keywords

Accounts Payable
Accounts Receivable
Vendor Management
Employee Expenses
Invoice Coding
Payment Processing
Vendor Payments
Vendor Master File
Vendor Statement Reconciliation
Expense Reports
Cash Reconciliation
Suspense General Ledger Account
Month-End Close
Year-End Working Papers
Audit Support
GST
PST
HST
Excel
VLOOKUP
INDEX MATCH
Pivot Tables
Xero
Expensify
Dext
CPA Program
Medical Device Manufacturing

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