Executive Assistant - Temporary

Your Opportunity at ARC’TERYX:<span data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335559685":0,"335559737":810,"335559738":120,"335559739":120,"335559740":240}"> 

As an Executive Assistant within our Technology organization, you provide comprehensive administrative and operational support to typically 2 to 3 Executives. You anticipate needs, manage complex calendars, travel and communications, and ensure priorities, meetings and follow-ups move forward effectively. Your sound judgement, discretion and adaptable, solutions-focused approach allow you to balance competing demands while providing consistent day-to-day support in a fast-moving global environment.<span data-ccp-props="{"201341983":0,"335559685":0,"335559739":120,"335559740":288}">

This role is based out of our North Vancouver office and is open to hybrid work. Candidates must be eligible to work in Canada. <span data-ccp-props="{"201341983":0,"335559685":0,"335559739":120,"335559740":288}">

Meet Your Future Team:<span data-ccp-props="{"201341983":0,"335559685":0,"335559739":0,"335559740":240}"> 

You will provide direct support to typically 2 to 3 Executives on the Technology team, while partnering with a team of high-performing Executive Assistants to support collective initiatives across the Technology organization and other areas of the business.

If you were an Executive Assistant now, here are some of the core activities you would be doing:

Executive Enablement<span data-ccp-props="{"201341983":0,"335559685":0,"335559739":120,"335559740":288}">

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• Maintaining a weekly view of top goals, priorities, and commitments<span data-ccp-props="{"201341983":0,"335559685":714,"335559739":0,"335559740":240,"335559991":357}">

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• Maintaining an organized inbox of the Executives according to authorization<span data-ccp-props="{"201341983":0,"335559685":714,"335559739":0,"335559740":240,"335559991":357}">

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• Providing exceptional support with calendar management, anticipating conflicts, priorities and scheduling needs<span data-ccp-props="{"201341983":0,"335559685":714,"335559739":0,"335559740":240,"335559991":357}">

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• Coordinating meeting agendas, meeting action items or follow-ups, and preparing presentation materials based on direction from the Executives you support<span data-ccp-props="{"201341983":0,"335559685":714,"335559739":0,"335559740":240,"335559991":357}">

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<span data-ccp-props="{"201341983":0,"335559685":1985,"335559739":0,"335559740":240}">

Operational Excellence

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• Organizing multi-leg international and domestic travel arrangements<span data-ccp-props="{"201341983":0,"335559685":714,"335559739":0,"335559740":240,"335559991":357}">

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• Organizing and submitting expense reports in a timely manner<span data-ccp-props="{"201341983":0,"335559685":714,"335559739":0,"335559740":240,"335559991":357}">

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• Processing vendor invoices in accordance with financial guidelines<span data-ccp-props="{"201341983":0,"335559685":714,"335559739":0,"335559740":240,"335559991":357}">

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• Support budget tracking, spend visibility and financial requests across the team<span data-ccp-props="{"201341983":0,"335559685":714,"335559739":0,"335559740":240,"335559991":357}">

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<span data-ccp-props="{"201341983":0,"335559685":1985,"335559739":0,"335559740":240}">

Technology Team Partnership

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• Collaborating closely with the Technology EA team to maintain a connected, cross-functional view of priorities, activities and dependencies across the Technology organization <span data-ccp-props="{"201341983":0,"335559685":714,"335559739":0,"335559740":240,"335559991":357}">

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• Partnering with fellow Technology EA’s to proactively share information and coordinate across leadership calendars<span data-ccp-props="{"201341983":0,"335559685":714,"335559739":0,"335559740":240,"335559991":357}">

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• Planning and executing Technology events and experiences in partnership with the EA Team, including leadership offsites, team building activities, Tech-wide events, and Live It experiences, taking the lead on execution when required<span data-ccp-props="{"201341983":0,"335559685":714,"335559739":0,"335559740":240,"335559991":357}">

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Here are some of the things you could be working on in the future:

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• Working towards your own professional development goals based on your areas of interest in the business <span data-ccp-props="{"201341983":0,"335559685":714,"335559739":0,"335559740":240,"335559991":357}">

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• Identifying and implementing process improvements to administrative processes to enable effective operations within the Technology organization, in partnership with the Technology leadership team<span data-ccp-props="{"201341983":0,"335559685":714,"335559739":0,"335559740":240,"335559991":357}">

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• Taking on the coordination of small projects, including clarifying deliverables, maintaining plans, coordinating stakeholders and tracking actions through completion<span data-ccp-props="{"201341983":0,"335559685":714,"335559739":0,"335559740":240,"335559991":357}">

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Are you our next Executive Assistant?

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• You have 3+ years of Executive Assistant experience and are looking to grow your career as an EA<span data-ccp-props="{"201341983":0,"335559685":714,"335559739":0,"335559740":240,"335559991":357}">

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• You have a high level of proficiency with the Microsoft Office suite and are seasoned in creating compelling PowerPoint decks and presentation materials<span data-ccp-props="{"201341983":0,"335559685":714,"335559739":0,"335559740":240,"335559991":357}">

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• You have great time management skills, and utilize sound judgement and prioritization when multi-tasking between competing priorities<span data-ccp-props="{"201341983":0,"335559685":714,"335559739":0,"335559740":240,"335559991":357}">

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• You have strong emotional intelligence, discretion, and the ability to maintain confidentiality <span data-ccp-props="{"201341983":0,"335559685":714,"335559739":0,"335559740":240,"335559991":357}">

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• You know how to prioritize and effectively manage the logistics of multiple Executives’ schedules such as pre-reads, agendas and following up on action items<span data-ccp-props="{"201341983":0,"335559685":714,"335559739":0,"335559740":240,"335559991":357}">

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• You work independently, making informed decisions and resolving issues within your scope, and know when to escalate<span data-ccp-props="{"201341983":0,"335559685":714,"335559739":0,"335559740":240,"335559991":357}">

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• You communicate clearly and professionally, including on your Executives’ behalf<span data-ccp-props="{"201341983":0,"335559685":714,"335559739":0,"335559740":240,"335559991":357}">

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• You are comfortable building relationships and creating partnerships across a multi-lingual, multi-cultural working environment, and understand the nuances of cross-cultural communication<span data-ccp-props="{"201341983":0,"335559685":714,"335559739":0,"335559740":240,"335559991":357}">

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• You remain calm and solutions focused when plans change, confidently managing last minute adjustments, rescheduling and complex travel disruptions handle. You can work flexible hours, weekends and holidays occasionally as needed to support our global business<span data-ccp-props="{"201341983":0,"335559685":714,"335559739":0,"335559740":240,"335559991":357}">

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• Your passion for your work is paralleled by your passion for getting outside and living it<span data-ccp-props="{"201341983":0,"335559739":0,"335559740":240}">

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<span data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335559685":0,"335559737":810,"335559738":120,"335559739":120,"335559740":240}">

Compensation:the salary range for this role is CAD$82,000 : CAD$108,000 

Equal Opportunity

Arc’teryx is committed to actively creating and fostering a culture of inclusivity where voices are heard, people are seen, and values are respected. We care about the uniqueness of our applicants, employees, and guests, and we do so in a safe space fueled by curiosity and acceptance.

Creating an inclusive workplace is connected to our core value Do Right while also having the added benefit of helping make our business better. We believe inclusion helps us to create a healthier, happier workplace, drive creativity and innovation, and reflect the communities where we operate.

All applicants, employees, and guests can expect equality of opportunity and fair treatment in alignment with our values.

Leave it Better

We believe that the mountains transform us, that how we adventure matters, and that there’s always a better way.

Join us in creating positive change in ourselves, our communities, and the world.

Live it. Get out there - the mountains make us better 

Disruptive evolution. In pursuit of better. Always. 

Commit. We set bold objectives and see them through.