Executive Assistant

About the Opportunity

We are partnering with an established, privately owned Canadian organization to hire an experienced Executive Assistant to support two members of its senior leadership team.

This is an opportunity to work closely with executives in a stable, growing business where your organization, judgment, and ability to anticipate needs will make a meaningful difference.

We're looking for someone who takes pride in keeping things organized, communicates professionally, and can be trusted to handle sensitive information with discretion.

Candidates with backgrounds in executive support, legal administration, or professional services are encouraged to apply.

Location: North York, Ontario

Salary: $70,000–$80,000 CAD + Benefits

Employment Type: Full-Time, Permanent

Work Arrangement: 5 Days Onsite (Monday–Friday)

Key Responsibilities

• Manage executive calendars, appointments, meetings, and scheduling priorities.
• Coordinate travel arrangements, accommodations, itineraries, and related logistics.
• Draft, proofread, and manage professional correspondence, reports, presentations, and business documents.
• Prepare meeting agendas, take minutes, and follow up on outstanding action items.
• Organize and maintain confidential files, contracts, and executive documentation.
• Coordinate internal meetings, company events, conferences, and occasional trade shows.
• Act as a professional point of contact for internal teams, external partners, and business stakeholders.
• Manage competing priorities and proactively anticipate the needs of senior leadership.
• Assist with general office coordination and occasional reception responsibilities.
• Support additional executive and operational initiatives as needed.

Qualifications & Experience

• Previous experience as an Executive Assistant, Executive Coordinator, Legal Secretary, Legal Assistant, or in a comparable executive support position.
• Experience supporting senior executives, business owners, or law firm partners.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills, including professional correspondence and document preparation.
• High level of discretion, confidentiality, and attention to detail.
• Proficiency with Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint.
• Comfortable working independently, taking initiative, and solving problems without constant direction.
• Professional, personable, and confident communicating with senior leadership and external stakeholders.
• Experience in a legal, corporate, or professional services environment is an asset, but not required.
• Experience coordinating executive travel, meetings, and events is an asset.

What We're Looking For

Beyond technical skills, we're looking for someone dependable, proactive, and genuinely interested in building a long-term relationship with the leadership team.

The ideal candidate is comfortable in a hands-on executive support role, enjoys managing the details that keep a business running smoothly, and understands the importance of professionalism and confidentiality.

Compensation & Work Arrangement

• Base Salary: $70,000–$80,000 CAD
• Benefits: Comprehensive employee benefits package
• Location: North York, Ontario
• Schedule: Monday to Friday, five days per week onsite
• Employment: Permanent, full-time

Please note: This position is fully onsite, and candidates must be able to reliably commute to North York five days per week.

The selection process will include professional references and background screening appropriate to the responsibilities of the position. You must be able to pass a criminal background check.

Apply

If you're an experienced executive support professional looking for a stable, long-term opportunity working closely with senior leadership, we'd welcome the opportunity to connect.

Apply directly here, or reach out to Arcadia to learn more about the position.